Office Administrator

1. Office Maintenance & Cleanliness

Ensure the office remains clean, organized, and well-maintained.

Supervise and coordinate housekeeping/office boy activities.

Conduct regular checks on work areas, pantry, and meeting rooms.

2. CCTV & Security

Monitor CCTV systems and ensure all cameras are functioning properly.

Maintain CCTV logs and coordinate repairs with vendors when required.

3. Inventory, Devices & Documentation

Maintain and update records for all office devices (laptops, access cards, equipment).

Track issuance and return of office assets.

Maintain proper documentation for inventory, stock levels, and asset movement.

Conduct stock checks and raise purchase requests when needed.

4. Vendor Management

Manage all office vendors CCTV, IT, housekeeping, stationery, courier, maintenance, etc.

Source, evaluate, and onboard new vendors.

Obtain quotations, negotiate pricing, and ensure service-level adherence.

Handle vendor documentation, agreements, and payment follow-ups.

5. Event Support & Coordination

Source and finalize vendors for office events, celebrations, and meetings.

Coordinate event logistics, setups, purchases, and requirements.

Ensure seamless execution of internal events.

6. IT & Laptop Repair Coordination

laptops, systems, or office devices.

Take devices outside for repair if required

7. Outdoor Work & Procurement

Travel outside the office to purchase necessary office supplies, hardware, or emergency items.

Deliver or collect documents, parcels, and repairs when required.

Maintain bills, receipts, and proper expense records for all purchases.

8. Building Management Coordination

Coordinate with building management for facility issues, access cards, maintenance, and security.

9. Communication & Front Desk Support

Handle visitor management, courier/parcel handling, and front-desk activities.

Support internal teams with administrative and operational tasks.Role & responsibilities

Preferred candidate profile