2485 Office Administration Jobs - Page 43

Quote Comparison: Review & compare quotes of suppliers, ensuring to meet standards and budget guidelines. Communication with Management: for approvals & Reporting. Vendor and Client Correspondence Occasional Voice Calls Task Coordination

About the Role This role is a unique opportunity for an ambitious, highly organised individual to work directly with the leadership team and play a pivotal role in the day-to-day functioning of the company. You will work at the intersection of Executive Support, HR Administration, and Office Operations, contributing to the rhythm of the business and ensuring things run smoothly behind the scenes. Think of it as the engine room of a fast-moving, entrepreneurial setup - perfect for someone who enjoys ownership, variety, and making things happen. Youll report directly to the Vice President - India and work closely with cross-functional teams, playing both a strategic and hands-on role. What You Will Do Here Executive Assistant Responsibilities Manage the Leaders calendar, appointments, and travel logistics Organise internal meetings, external stakeholder interactions, and follow-ups Prepare decks, briefs, reports, and summaries ahead of key discussions Maintain confidentiality and handle sensitive information with discretion HR Administration Assist in onboarding, employee documentation, and HRIS maintenance Support performance review cycles, leave tracking, and HR-related queries Help drive engagement initiatives, internal comms, and team culture activities Office Administration Coordinate vendor management, subscriptions, and office supplies Manage logistics for events, training, and team offsites Track expenses and budgets related to operations and team events What Will Set You Up for Success You thrive in ambiguity and bring struct You have a knack for anticipating needs before theyre even said aloud You’re a natural planner, communicator, and relationship builder You don’t just manage tasks - you own outcomes You understand the importance of discretion and professionalism Preferred Qualifications MBA in HR, General Management or related fields 0–1 year of experience in a similar administrative, HR, or EA role Strong proficiency in Google Workspace / MS Office tools Excellent communication skills — written and verbal Comfort with tech tools and platforms (Slack, Trello, Notion, etc.) is a plus

OVERVIEW OF THE PROFILE We are seeking an experienced and highly organized Administrative Executive with a demonstrated track record in efficiently managing the travel desk, negotiating with hotel and travel agents for competitive prices, overseeing facility management with a keen eye for aesthetics, and successfully coordinating various company events. The ideal candidate should possess strong interpersonal skills, attention to detail, and the ability to multitask in a dynamic work environment. FUNCTIONAL RESPONSIBILITIES Manage the end-to-end travel desk operations, including booking flights, hotels, transportation, and handling visa arrangements for employees and clients. Negotiate and collaborate with hotel representatives and travel agents to secure the best possible rates and packages for corporate travel and accommodation. Oversee facility management, ensuring the office environment is well-maintained, aesthetically appealing, and equipped with necessary amenities and supplies. Conduct regular inspections to assess and address any maintenance or aesthetic concerns, coordinating with relevant vendors and service providers as needed. Plan, organize, and execute company events, including conferences, seminars, workshops, and team-building activities, ensuring a seamless and memorable experience for participants. Coordinate with various internal departments to ensure smooth execution of events, including managing budgets, timelines, and logistics. Maintain comprehensive records of travel arrangements, facility management tasks, and event-related activities, ensuring accurate documentation and timely reporting. Implement and adhere to company policies and procedures related to travel, facility management, and event coordination, ensuring compliance with organizational standards and regulations. Continuously evaluate and improve administrative processes to enhance efficiency, cost-effectiveness, and overall employee experience. REQUIRED SKILL SET Minimum of 7 years of experience in administrative roles, with a strong focus on travel management, facility oversight, and event coordination. Proven negotiation skills and the ability to establish and maintain productive relationships with hotel representatives, travel agencies, and event vendors. Strong organizational and multitasking abilities, with a keen attention to detail and a commitment to delivering high-quality results. Excellent communication and interpersonal skills, with the ability to collaborate effectively with internal teams, external vendors, and stakeholders. Proficiency in using relevant software and tools for travel booking, facility management, and event planning. Demonstrated leadership capabilities and the ability to work both independently and collaboratively in a fast-paced environment. A creative mindset with the ability to suggest and implement innovative ideas for enhancing travel experiences, facility aesthetics, and event arrangements. EDUCATIONAL QUALIFICATION Bachelor's degree in business administration, hospitality management, or a related field. Additional certifications in travel management, facility management, or event planning are a plus. PREFFERED WORK EXPERIENCE Preferable if candidate has experience of 7+ years. Compensation As per the industry Standard. * Job Location : Hyderabad, Hitech city * Payroll: Direct client payroll * Job Type: Fulltime Permanent position Please go through the complete JD and If you are interested and comfortable with the JD, then kindly acknowledge and revert with your updated resume. -- Best Regards, Sneha Jha HRD

Job Location : MRC Nagar Chennai Role & responsibilities : Organizing files/digital files Sending Invoices and Email updation Answering calls, taking messages and handling correspondence Maintaining diaries and arranging appointments Typing, preparing and collating reports Filing Organizing and servicing meetings (producing agendas and taking minutes) Managing databases Prioritizing workloads Implementing new procedures and administrative systems Liaising with relevant organizations and clients Coordinating mail-shots and similar publicity tasks Preferred candidate profile : Organization and time management skills Good knowledge of computers is required Candidate should good English communication skills Assertiveness Flexibility

We are looking for a highly skilled and experienced Tender Executive to join our team in the Employment Firms/Recruitment Services Firms industry. The ideal candidate will have 2-5 years of experience in tendering processes, preferably in waste management. Roles and Responsibility Manage and coordinate tender preparation and submission processes. Develop and maintain relationships with clients and stakeholders to understand their requirements. Conduct market research and analyze trends to identify new business opportunities. Collaborate with cross-functional teams to develop and implement effective tender strategies. Ensure compliance with all relevant laws and regulations. Provide excellent customer service and support to clients and internal teams. Job Requirements Strong understanding of tendering processes and procedures. Excellent communication and interpersonal skills. Ability to work under pressure and meet deadlines. Strong analytical and problem-solving skills. Proficient in Microsoft Office and other software applications. Experience working in the Employment Firms/Recruitment Services Firms industry is preferred.

We are looking for a highly skilled and experienced Tender Executive to join our team in Gurgaon. The ideal candidate will have 1-5 years of experience in the field. 1. File Tender Online/Offline. 2. Preparation of Documents for Tender 3. Gem Tender Roles and Responsibility Manage and coordinate tendering processes for waste management projects. Develop and maintain relationships with clients and stakeholders to understand their requirements. Prepare and submit tenders, bids, and proposals to secure new business opportunities. Conduct market research and analyze industry trends to stay ahead of the competition. Collaborate with cross-functional teams to develop and implement effective tender strategies. Ensure compliance with all relevant laws, regulations, and company policies. Job Requirements Proven experience in tendering, bidding, or proposal writing, preferably in the waste management industry. Excellent communication, negotiation, and interpersonal skills. Ability to work under pressure and meet tight deadlines. Strong analytical and problem-solving skills with attention to detail. Proficient in Microsoft Office and other software applications. Ability to build and maintain strong relationships with clients and stakeholders.

Office Assistant - Guru dronacharya metro station Capital Placement Services 0 - 2 years Gurgaon/Gurugram, Delhi NCR Job description Email writing Knowledge Handling incoming calls and other communications. Managing filing system. Recording information as needed. Greeting clients and visitors as needed. Updating paperwork, maintaining documents, and word processing.

Be involved in all aspect of office management such as employee travel, visa processing, plane and hotel bookings. This will be done for India members as well as employees outside of India as well.Assist colleagues whenever necessary Required Candidate profile Must have a graduation degree (B Com preferred).Have a valid passport valid for at least 1 year.Must be based in the Delhi/ Gurgaon

Job Role: Receptionist cum Administrative Assistant Job Description Location: Trivandrum Experience:0-2 Job Type: Full-time Job Summary: We are looking for a professional and friendly Receptionist cum Administrative Assistant to manage front desk operations and provide administrative support. The ideal candidate will be the first point of contact for visitors and employees, ensuring smooth office operations while handling clerical tasks efficiently. Key Responsibilities: - Greet and assist visitors, clients, and employees with a positive attitude. - Answer and direct phone calls, emails, and inquiries professionally. - Manage appointments, meetings, and schedules for staff. - Maintain a clean and organized reception area. - Handle incoming and outgoing mail, courier services, and deliveries. - Perform general administrative tasks such as filing, data entry, and document management. - Assist in office supply inventory and procurement. - Support HR and finance teams with basic administrative tasks. - Ensure confidentiality and security of sensitive information.

Position: Front Desk Executive Location: Faridabad, Haryana Working Schedule: Days: 6 days working Shift Timings: 9:00 AM 6:30 PM Office location: 1, Mathura Rd, Block A, DLF Industrial Area, Sector 32, Faridabad, Haryana 121003 Roles and Responsibilities: Greet and assist visitors, clients, vendors, and customers in a professional and courteous manner. Maintain visitor logs and ensure visitor protocols are followed as per company policy. Handle and route incoming phone calls efficiently; take messages where necessary. Act as the first point of contact for external communication (calls, walk-ins, courier). Coordinate with internal departments (sales, service, HR, accounts, etc.) for smooth visitor and client handling. Schedule appointments, meetings, and conference room bookings as needed. Manage the reception area to ensure it is tidy, professional, and presentable at all times. Receive and distribute incoming mail, couriers, and official documents; maintain records. Assist with data entry, filing, document management, and other administrative support tasks. Handle basic inquiries from customers regarding company products/services or redirect them to the relevant department. Support customer satisfaction initiatives by ensuring every guest and caller is attended to promptly and professionally. Coordinate with courier and logistics partners for timely pickup/delivery of medical devices or consumables. Maintain proper documentation and records for all dispatches and receipts. Ensure all visitors and callers are treated as per the confidentiality and compliance standards of the medical device industry. Assist with onboarding formalities like welcoming new hires, issuing visitor passes, or sharing documents/forms. Maintain and order front office supplies and stationery as required. Maintain logs of phone calls, appointments, and administrative requests. Generate simple daily or weekly reports as directed by the Admin Manager. Required Skills & Qualifications: Graduate in any discipline (preferred: B.Com, B.A., B.Sc., or equivalent) 1–3 years of experience in a front office or receptionist role Only female candidate Excellent verbal and written communication in English Clear and professional telephone etiquette Ability to communicate with clients, customers, and vendors in a courteous manner Friendly, approachable, and well-groomed demeanor Strong customer service orientation Ability to handle pressure and deal with different types of personalities Time management and ability to multitask effectively Strong attention to detail and accuracy Ability to prioritize tasks and manage appointments, calls, and visitors efficiently Proficiency in MS Office (Word, Excel, Outlook) Familiarity with using office equipment (printers, scanners, intercom systems, etc.) Experience with visitor management systems Filing and document handling Basic data entry and reporting skills Maintaining office supplies and front desk resources Ability to handle sensitive information with discretion Awareness of workplace etiquette and confidentiality protocols (especially important in healthcare/medical industry) Additional Benefits: Yearly bonus Birthday Celebration Women Friendly policies Rewards and Recognition Gym and Newspaper allowance Send your resume at hrrecruiter1@agskipl.com

Assisting with the preparation of operating budgets, financial statements, and reports. Processing requisition and other business forms, checking account balances, and approving purchases. Advising other departments on best practices related to fiscal procedures. Managing account records, issuing invoices, and handling payments. Collaborating with internal departments to reconcile any accounting discrepancies. Analyzing financial data and assisting with audits, reviews, and tax preparations. Updating financial spreadsheets and reports with the latest available data. Reviewing existing financial policies and procedures to ensure regulatory compliance. Providing assistance with payroll administration. Keeping records and documenting financial processes.

• Coordinate day-to-day office activities and ensure operational efficiency. • Handle internal and external communications, including calls, emails, and visitors. • Maintain office files, documents, and records in an organized manner. • Schedule meetings, prepare agendas, and manage calendars. • Assist in procurement and inventory management of office supplies. • Liaise with departments to ensure timely flow of information and task completion. • Support HR or admin departments with onboarding, attendance tracking, or documentation. • Ensure the office environment is clean, organized, and professional. • Handle basic troubleshooting and coordination with IT/support staff as needed. • Prepare reports, spreadsheets, and presentations as required.

Should be well versed with Tally and accounts handling. Should have knowledge about creating JMS files. Should be equipped with knowledge about auditing. Should have good management skills. Should work well under pressure and be tolerant. Should be fluent in English.

Opportunity Details Start Date event Please select start date End Date event Please select end date Please select valid Start Date and End Date Start Date is older than Current Date Please enter start date or end date in dd-mm-yyyy format Center Please enter city Special character (% and ) are not allowed Special character and digit not allowed of volunteers required (Approved Volunteers:) Please enter No of volunteers required Special character (% and ) are not allowed Please enter number in No of volunteers required No of volunteers required should be greater than apporved volunteers With love, For You Charitable Foundation Posted on With love, For You Charitable Foundation Posted on 15 Apr, 2025 15 Apr, 2027 Pune 2 Volunteers Required Rejected by CF (View Reason) Education & Literacy 2 Years Pune Connection Status: NA Rejected by CF (View Reason) You contributed hours and helped to save ?? for this opportunity till Call (NGO) Mark Attendance Cancel Request

1. Coordinate with Sales team and Plant from Order punching to despatch details 2. Regular Follow up for the Payments from clients 3. Support sales team for Quotes, Ledgers, PI, Debtor reports, monthly and weekly sales reports Requirements: 1. Female Candidate only in the age group of 25-35yrs 2. Should be Married/Unmarried 3. Experience of 3+ years in B2B sales 4. Good ability to handle objections and strong negotiator. 5. Good Communication skills in Hindi and English. 6. Computer Savvy. Should have good MS office and software skills. Industry Sales & Marketing Business Development Telecaller Qualification B.B.A, M.B.A/PGDM, Other Bachelor Degree Key Skills Sales Coordinator Sales Incharge MIS Reporting Tally B2B Sales Client Co-ordinator

be involved in all aspect of office management such as employee travel, visa processing, plane and hotel bookings. This will be done for India members as well as employees outside of India as well.Assist colleagues whenever necessary Must have a graduation degree (B Com preferred).Have a valid passport valid for at least 1 year.Must be based in the Delhi/ Gurgaon Experience 2 - 5 Years Industry HR Recruitment Administration IR Training & Development Operations Qualification Professional Degree Key Skills Excellent Verbal Skills Written Communication Skills Travel Booking Admin Activities Office Administrator Travel Arrangements Office Management Microsoft Office Housekeeping Management Housekeeping MNC

Receptionist Front office - Sector 52 Gurgaon Greet visitors, answer phone calls, handle inquiries in a professional and friendly manner. Manage the reception calendar, schedule appointments, coordinate with staff to ensure smooth operations Administrative Support Experience 2 - 8 Years Industry Front Office Reception Computer Operator Assistant Qualification Professional Degree Key Skills Front Office Executive Receptionist

Roles & Responsibilities- Develop and implement HR strategies and initiatives aligned with the overall business strategy. Manage the overall recruitment and selection process. Handling end-to-end recruitment process. Bridge management and employee relations by addressing demands, grievances, or other issues. Develop and monitor overall HR strategies, systems, tactics, and procedures across the organization. Nurture a positive working environment. Oversee and manage a performance appraisal system that drives high performance. Maintain pay plan and benefits program. Assess training needs to apply and monitor training programs. Report to management and provide decision support through HR metrics. Ensure legal compliance throughout human resource management. Requirements and skills Good communication skills with a pleasing personality candidate will be preferred. Proven working experience as HR Manager or another HR Executive. People oriented and results driven. Demonstrable experience with Human Resources metrics. Knowledge of HR systems and databases. Ability to architect strategy along with leadership skills. Excellent active listening, negotiation, and presentation skills. Competence to build and effectively manage interpersonal relationships at all levels of the company.

Responsible for Guest House Vehicle Management Fuel Management Work on Site - Coordinate with HO

Petty Cash Management: Office Maintenance Procurement & Inventory Management: Vendor & Service Coordination: Support for Internal Events & Meetings: Travel & Logistics Assistance: Record Keeping & Documentation: Support to HR & Finance Health insurance Leave encashment Gratuity Provident fund Job/soft skill training

Role Description You will be part of IPB Chief of staff function supporting a variety of administrative tasks and day-to-day business support. This role will require hands-on admin support to onshore Managing Directors (MDs). Your key responsibilities Acting as an owner and the first point of contact to coordinate tasks and admin activities for the MD including: Managing calendars - scheduling meetings & appointments incl. global events e.g. Townhalls, OneIPB, Engage and Connect sessions, Online team engagement events Compiling and disseminating meeting documents Handle travel bookings & expense claims Tracking infrastructure and inventory for new joiners leavers Assist with opening IT support tickets and follow-ups Raise purchase orders - stationery, office equipment (headsets, laptops), licenses, employee welfare items and others Maintain email distribution lists, Staff communications, email broadcasts Seat planning and floor plan updates in DB systems e.g. dbMOVE Your skills and experience Previous experience in administrative assistant preferably supporting senior stakeholders i.e. Managing Directors Directors in onshore locations Educated to Bachelors degree level (Business Administration) or equivalent qualification/work ex A self-starter with strong analytical skills Excellent interpersonal & communication skills, with the ability to create presentations and reports Strong organisational and planning skills Excellent spreadsheet and/or basic database skills (data matching, data entry, basic reporting) Knowledge of the banking and financial sectors

Administrative Support: Provide administrative assistance such as filing, data entry, photocopying, and scanning documents as needed. Customer Service: Assist customers with inquiries, provide information about services or products, and address any concerns promptly and effectively. Should have good communication and presentation skills. Experience 1 - 6 Years Industry ITES BPO KPO LPO Customer Service Qualification B.B.A, B.Com, B.Sc, M.B.A/PGDM Key Skills Front Office Executive Front Office Coordinator Receptionist Admin Executive Secretary Personal Assistant

Receptionist Front office - Sector 46 Gurgaon Job description Greet visitors, answer phone calls, handle inquiries in a professional and friendly manner. Manage the reception calendar, schedule appointments, coordinate with staff to ensure smooth operations Administrative Support.

1. Coordinate with Sales team and Plant from Order punching to despatch details 2. Regular Follow up for the Payments from clients 3. Support sales team for Quotes, Ledgers, PI, Debtor reports, monthly and weekly sales reports Requirements: 1. Female Candidate only in the age group of 25-35yrs 2. Should be Married/Unmarried 3. Experience of 3+ years in B2B sales 4. Good ability to handle objections and strong negotiator. 5. Good Communication skills in Hindi and English. 6. Computer Savvy. Should have good MS office and software skills.

Excellent Communication Managing Day to Day Activities, diaries and organizing meetings and appointments Managing the daily/weekly/monthly agenda and arrange new meetings and appointments Make travel arrangements Time Management, Team handling Required Candidate profile Excellent Communication Skills working culture 3 Days office 3 days wfh.