2485 Office Administration Jobs - Page 46

Job Description:- Looking for a proactive individual, whether fresher or with 1 year of experience, to manage administrative tasks and provide support in basic accounting functions. Strong organizational skills, attention to detail, and willingness to learn are essential. Opportunity for growth and development within the role.

Office Admin cum Accounts Assistant Looking for a proactive individual, whether fresher or with 1 year of experience, to manage administrative tasks and provide support in basic accounting functions. Strong organizational skills, attention to detail, and willingness to learn are essential. Opportunity for growth and development within the role.

Facility management which includes monitoring office cleanliness, maintain office equipments, ensure smooth functioning of office assets. Reservation Management i.e hotel and travel booking. Front Desk Management: Greet visitors, answer phone calls, and handle inquiries in a professional and friendly manner. Appointment Scheduling: Manage the reception calendar, schedule appointments, and coordinate with staff to ensure smooth operations.

Scheduling interdepartmental meetings and taking minutes Managing and organizing office documents, including filing online and hard copies Assisting HR with maintaining of employee records Preparing presentations administrative experience Past management or supervisory experience a plus

Back Office / Tele Assistant / Sales Support (01 Open Roles) Manage data entry, documentation, and administrative support tasks. Assist sales teams by handling calls, scheduling, and follow-ups. Ensure smooth coordination between departments and timely client updates.

Project COORDINATOR - Coordination with team and NUPPL Coordinating and scheduling the mobile medical unit Scheduling meetings, managing calendars and maintaining records Preparing reports, data and other required records Conduct initial needs assessments and determine areas of assistance by MMU. Conduct evaluation and monitoring of programs. Compile weekly, monthly and quarterly activity reports and submit relevant information to the reporting manager and donor Graduate/ Post Graduate Graduate

Handling Society Compliances, Drafting Notices, Agenda, Minutes of the Meeting. TDS / GST Working Transfer documents. Maintaining I,J, Share Registers. Drop your CV on people@zipgrid.com.

We are looking for a highly skilled and experienced Receptionist to join our team at Vijaya Diagnostic Centre. The ideal candidate will have excellent communication skills, be able to handle multiple tasks simultaneously, and provide top-notch customer service. Roles and Responsibility Manage the billing process with high accuracy and attention to detail. Professionally answer calls and respond to inquiries from patients and staff. Consolidate day-end reports and maintain accurate records. Provide administrative support as needed. Ensure seamless communication between departments. Maintain a clean and organized reception area. Job Requirements Minimum 1 year of experience in a similar role, preferably in healthcare. Excellent communication and interpersonal skills. Ability to work well under pressure and meet deadlines. Strong organizational and time management skills. Proficient in Microsoft Office and other software applications. Ability to maintain confidentiality and handle sensitive information.

We are looking for a highly skilled and experienced Assistant to join our Imaging Services team at Vijaya Diagnostic Centre. The ideal candidate will have 1-2 years of experience in the field. Roles and Responsibility Assist in planning, organizing, and implementing imaging services activities. Provide administrative support to ensure smooth operations. Collaborate with healthcare professionals to provide high-quality patient care. Maintain accurate records and reports. Develop and implement new ideas to improve imaging services quality. Work closely with the medical team to achieve departmental goals. Job Requirements Minimum 1 year of experience in imaging services or a related field. Strong knowledge of healthcare industry practices and procedures. Excellent communication and interpersonal skills. Ability to work effectively in a fast-paced environment. Strong analytical and problem-solving skills. Ability to maintain confidentiality and handle sensitive information.

We are looking for a highly skilled and experienced Receptionist to join our team at Vijaya Diagnostic Centre. The ideal candidate will have excellent communication skills, be able to handle billing generation, answering calls, and consolidate day-end reports. Roles and Responsibility Manage the front desk and reception area, ensuring a welcoming environment for patients and visitors. Handle billing generation, including preparing and submitting invoices to patients or insurance companies. Answer phone calls, respond to queries, and direct them to the appropriate department. Consolidate day-end reports, providing insights and recommendations to management. Maintain accurate records and files, both physical and digital. Provide administrative support as needed. Job Requirements Excellent communication and interpersonal skills are required to work effectively with patients, staff, and management. Proficiency in billing generation software and Microsoft Office applications is essential. Strong organizational and time management skills are necessary to prioritize tasks and meet deadlines. Ability to work accurately and efficiently in a fast-paced environment. Maintaining confidentiality and handling sensitive information with discretion is crucial. A high level of customer service orientation is expected, focusing on patient satisfaction and experience.

We are looking for a highly skilled and experienced Receptionist to join our team at Vijaya Diagnostic Centre. The ideal candidate will have excellent communication skills, be able to handle billing generation, answering calls, and consolidate day-end reports. Roles and Responsibility Manage the front desk and ensure a welcoming atmosphere for patients and visitors. Handle billing generation and maintain accurate records. Answer calls and direct them to the relevant department. Consolidate day-end reports and provide insights for improvement. Provide administrative support as needed. Maintain confidentiality and handle sensitive information with discretion. Job Requirements Minimum 2 years of experience in a similar role. Any Graduate degree is required. Excellent communication and interpersonal skills are essential. Ability to work in a fast-paced environment and prioritize tasks effectively. Proficiency in Microsoft Office and other software applications is necessary. Strong organizational and time management skills are vital.

We are looking for a skilled Typist to join our team at Vijaya Diagnostic Centre, responsible for documentation and maintaining accurate records. The ideal candidate should have excellent typing skills and attention to detail. Roles and Responsibility Maintain accurate and up-to-date records of patient information and test results. Prepare and edit documents such as reports, letters, and other correspondence. Develop and implement effective filing systems for easy access to information. Provide administrative support to the team as needed. Ensure compliance with company policies and procedures. Perform data entry tasks accurately and efficiently. Job Requirements Excellent typing skills with high accuracy and speed. Ability to work independently and as part of a team. Strong organizational and time management skills. Effective communication and interpersonal skills. Ability to maintain confidentiality and handle sensitive information. Proficient in Microsoft Office and other software applications.

Property And Asset Management Responsible for MEP operations on all sites. Ensuring manpower at the site is enabled to face challenges by guiding, grooming, developing and supporting them as and when required. Formulating suitable budgeting controls and Monitoring SLAs & KPIs for JLL and outsourced agencies towards effective service deliverance. Maintaining service level agreements and keeping performance indicator scores above excellence. Ensuring timely renewal of the agreement, submission of invoices and follow-ups for the payments. Overseeing all vendor quotations and invoices. Ensure proper signoffs for attendance and all the required details for cost sheet submission. Ensuring timely submission of client approved cost sheet to JLL office and following up for the invoice. Ensuring Accuracy of billing information. Manpower planning for the site (playing a major role in their hiring process etc.) Conducting daily site rounds to ensure proper maintenance of all structures/ building facilities and services are carried out. Ensure proper teamwork for all the facilities. Assisting client SPOC in creating the annual budget for site operations and formulating strategies for effective management. Reviewing and ensuring data (hard and soft copy)/ e-mails/ client files are updated. Dealing with occupants queries in verbal/ written form. Ensuring robust complaint management process is in place and is followed meticulously Communicating and circulating information to occupants authorities on operational complications. Ensuring health and life safety regulations/ manuals are adhered on site All risk assessment recommendations are implemented and enforced for compliances. Creating business continuity plans. Resolving emergency maintenance matters with urgency. Maintaining exemplary relationship management with projects, consultants, contractors, govt. authorities, statutory agencies for ease and smooth operations and maintenance of the property. Creating and submitting the daily management report (DMR) and the monthly management reports (MMR). Coordinate and maintain the as-built drawing and transition document library. Work closely with the regional RO / HO / SME/ Training teams and ensure closures of all required reports. Facilitate the services under the Slogan No Safety No Work. Qualifications You will have a Degree / Diploma in Electrical/Mechanical /Marine Engineering OR equivalent, with min 7 to 8 years of work experience in Facility Industry /Real Estate/ Hotel or Construction Industry. For residential sites candidates with residential experience will be preferred

Job Description Summary As the Executive Business Support to the region Group Account Director, you'll be instrumental in fostering a culture of collaboration and empowerment. This multifaceted role demands a professional who is resourceful, proactive, and excels in an innovative environment. You'll be responsible for managing complex executive calendars, orchestrating high-stakes meetings, and providing crucial support for strategic initiatives. What this job involves: Are you ready to shape a brighter way by supporting leadership excellence at JLL As the Executive Business Support to the South region GAD, you'll be pivotal in nurturing a culture of collaboration and empowerment. This dynamic position requires a professional who is resourceful, proactive and thrives in an innovative environment. You'll manage executive schedules, coordinate high-level meetings, and support strategic initiatives, all while championing inclusivity and promoting well-being. If you're looking for an opportunity to strengthen and advance your career in a globally connected team, we invite you to join us on this inspiring journey toward mutual success. What your day-to-day will look like: Provide high-level executive support to the GAD, ensuring seamless daily operations. Coordinate complex calendar management, including scheduling meetings, appointments, and travel arrangements. Prepare, edit, and manage communication materials, reports, and presentations with utmost confidentiality and professionalism. Gathering and analyzing data to prepare detailed reports Facilitate effective communication and collaboration across teams, embodying our commitment to a culture of inclusivity and belonging. Assist in special projects and initiatives, identifying opportunities to enhance processes and drive efficiency. Support event planning and execution, ensuring all logistics meet high standards of excellence. Manage In office Events coordination and planning with Account Management group Act as a liaison between the executive team and internal/external stakeholders, upholding the JLL brand and values. Required Qualifications: Proven experience as an Executive Assistant or similar role in a fast-paced, complex environment. Strong organizational and multitasking skills, with an acute attention to detail. Excellent written and verbal communication skills, maintaining professionalism in all interactions. Proficiency in Microsoft Office Suite and other relevant technology tools. Demonstrated ability to handle sensitive information with discretion and confidentiality. Strong problem-solving skills and the ability to anticipate needs in a proactive manner. A collaborative mindset, eager to contribute to our culture of empowerment and thriving. Preferred Qualifications: Bachelors degree in business administration, Management, or a related field. Experience in the real estate, sales, or consulting industries. Previous exposure to working in a global or matrixed organization. Familiarity with project management tools and techniques. Ability to thrive in an environment that embraces change and innovation. A positive, optimistic approach toward challenges and a keen sense of initiative. Commitment to professional development and growth within JLLs expanding landscape. Join JLL and seize the opportunity to be a catalyst for innovation and collaboration. Together, let's choose the more inspiring path toward successfor our clients, our colleagues, and for you. Advanced Administrative Skills Calendar management and scheduling Travel arrangements and logistics Document preparation and management Meeting coordination and minute-taking Communication Excellence Verbal and written communication Interpersonal skills Cross-cultural communication Presentation skills Technical Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Customer Relationship Management (CRM) software Video conferencing platforms (e.g., Zoom, Microsoft Teams) Data analysis and reporting tools Organizational and Time Management Multitasking and prioritization Deadline management Project coordination Attention to detail Problem-Solving and Decision-Making Critical thinking Analytical skills Initiative and proactivity Adaptability and flexibility Industry Knowledge Understanding of real estate and consulting industries Familiarity with JLL's services and structure Awareness of market trends and competitors Confidentiality and Discretion Handling sensitive information Maintaining professional boundaries Ethical behavior Client Service Orientation Internal and external stakeholder management Anticipating needs Responsive and reliable support Leadership Support Understanding executive priorities Representing the executive in their absence Facilitating decision-making processes Emotional Intelligence Self-awareness Empathy Stress management Relationship building

Facility Executive Technical : End to End responsibility of managing all technical and soft services related operations & activities as per the SOP and guidelines. Perform daily walk through rounds to inspect & monitor daily cleaning activities for maintaining Feel & Upkeep of entire facility Responsible for handling vendor teams Security, HK and M&E team All PPM activities are performed as per 52 week HK cleaning calendar and following with AMC vendor, complete the PM services 100% Daily, Weekly and Monthly reports send to FM and MMR reports Ensure all checklists, log books and registers are checked & records regularly updated Pest control, indoor plants, pantry services and cafeteria services to be taken care Ensure all technical and soft services consumables indent inventory to be maintained Daily and weekly maintenance activities to be taken care and real time update to the FM

Role & responsibilities Verify documents received from client co ordinators. Work with client co ordinators in case of any query related to documents. Prepare the documents as per the Vendor's requirement. Verify the document checklist to ensure all documents are received Maintaining Vendors records Upload documents Strong communication and writing skills Advanced knowledge of Microsoft office tools like Word & Excel

Greetings From Prochant India Pvt Ltd We are hiring for Senior Admin Executive - Night Shift We are seeking a versatile and proactive Administrative Executive with knowledge of compliances, building infrastructures, HVAC (Heating, Ventilation, and Air Conditioning), Fire alarm systems, and Electricals, Facility , Asset and Vendor Management. The ideal candidate will oversee various administrative functions while ensuring compliance with building regulations and safety standards. Roles and Responsibilities: Ensure maintenance and upkeep of all facilities, including buildings, equipment, and utilities. Conduct regular inspections, identify maintenance needs, and coordinate repairs or replacements. Enforce health and safety standards to create a safe work environment. Oversee housekeeping staff and ensure cleanliness and tidiness of the office premises. Coordinate cleaning schedules and ensure compliance with hygiene standards. Handle incoming calls, emails, and correspondence, directing them to appropriate departments or individuals. Assist in preparing reports, presentations, and other communication materials. Evaluate vendors based on performance, quality, and cost-effectiveness. Negotiate contracts and agreements with vendors to ensure favourable terms. Coordinate travel arrangements for employees, including flight bookings, hotel accommodations, and transportation. Manage hotel bookings and ensure accommodations meet organization's standards and budget. Monitor SLAs with vendors and service providers to ensure compliance. Address any issues or discrepancies in SLAs and work towards resolution. Maintain records of company assets and equipment, track usage, and conduct regular audits. Assist in procurement of new assets as needed. Procure office supplies, equipment, and services as required. Manage inventory levels and conduct audits to ensure adequate stock levels. Handle incoming tickets or requests from employees and stakeholders, ensuring timely resolution. Arrange catering services for meetings, events, and employee meals. Collect feedback on food quality and service and make necessary adjustments. Oversee the management of Management Information Systems (MIS) to ensure accurate and timely reporting of data. Generate reports and analyze data to provide insights for decision-making and process improvement. Facilitate onboarding process for new employees, includes printing ID Card, Access Card, conducting orientations, and coordinating with relevant departments. Manage offboarding process for departing employees, including exits, asset retrieval, and clearance procedures. Key Competencies Deep and thorough understanding of Prochant policies and procedures. Exceptional verbal, interpersonal, and written communication skills Organized, detail-oriented and self-motivated. Ability to juggle multiple responsibilities. Professional presentation skills and confidence when speaking. Exceptional problem-solving skills to analyze issues and identify potential liabilities. Strong leadership skills to promote personal and professional development and teamwork. Ability to maintain strong professional relationships with internal teams and management. Consistent demonstration of a professional, positive attitude. A strong, working understanding of computers and an ability to self-troubleshoot simple issues. Preferred Candidate: Education: Any Degree Minimum 1 to 5 years of experience relevant to Administration Benefits: Salary & Appraisal - Best in Industry Excellent learning platform with great opportunity to build career with Prochant Dinner for Night Shift Only 5 days working (Monday to Friday) No of openings : 1 Shift timing : Night Shift (6.30 pm IST to 3.30 am IST) Mode Of Interview : In- Person/ Teams Contact Details: Abdul Wahab 8248165076 Abdulwahab@prochant.com

Meeting SLAs consistently by managing the performance of the team - Monitor Resource / capacity planning on a daily / weekly basis Monitoring project deliveries and ensuring zero delays with high quality standards - People Management and ensuring smooth functioning of the process/team Controlling attrition - Focus on Quality within team and for the process & ensuring Compliance of ISO Managing Client expectations - Coach direct reportees to achieve desired result & Performance Management (Appraisals) - Report teams performance dash boards on a weekly and monthly basis. Management of team productivity - Associate Engagement and Development Qualifications Graduate Job Location

This is a full-time Front Desk Executive role who will be responsible for performing receptionist duties, providing exemplary customer service, demonstrating strong communication and interpersonal skills, and maintaining phone etiquette while interacting with Guests, and employees. Key Responsibilities : Manage day-to-day front office operations, including professionally handling incoming calls, emails, and visitor inquiries. Maintain a welcoming and organized front desk environment to create a positive first impression for guests and clients. Oversee administrative duties such as managing and coordinating with vendors and organizing meetings and appointments. Maintain and update records, reports, and databases related to office administration. Assist in coordinating events, internal communications, and other office activities. Provide support to various departments for administrative tasks as needed. Work closely with the housekeeping staff to ensure cleanliness and maintenance standards are met while collaborating with office security to maintain a safe and secure environment Ensure compliance with office safety and security protocols. Must be adaptable to take on additional tasks as needed. Qualifications and Skills : Bachelor's degree in any discipline. Proven experience of 3+ years in front-office management and administrative roles. Proficiency in MS Office (Word, Excel, and PowerPoint) and office management software. Excellent communication skills in English (spoken and written) and regional languages (Telugu & Hindi) is a plus. Strong organizational skills and the ability to multitask efficiently. Professional with a customer-centric attitude

Job Title - Executive support Associate - CF Management Level :CL12 - Associate Location:Bangalore/ Noida Must have skills:calendar management, travel arrangements Good to have skills:Excel Job Summary : Executive Assistant provides professional organizational and administrative support to various executives in a virtual environment and independently completes a variety of assigned tasks to meet goals under general supervision and/or established guidelines, working in a team environment. Roles and Responsibilities Assisting executives in the use of company self-enabling tools including travel, reservations, and conference calls Assisting with miscellaneous administrative tasks Arranging conference calls, video conferences or data conferences Arranging or coordinating travel arrangements and assisting with itineraries and visa/passport procedures Proactive calendar management. Assisting with calendaring/scheduling of appointments Coordinating work with internal and external third-party suppliers at the request of the executive or supervisor Professional & Technical Skills: Fluent in English, both verbal and written Administrative experience is an advantage Good PC skills (internet, Outlook), ability to use various virtual communication tools (Teams) Critical and analytical thinking Creative and proactive problem solving Professional communication (written and verbal) and interpersonal skills Excellent customer service skills Strong organizational, multi-tasking, and time-management skills Stress resistance Flexibility Additional Information:NA About Our Company | AccentureQualification Experience: Minimum 2+ year(s) of experience is required Educational Qualification: B.Tech/BE, BCA, Any Bachelors degree

Responsibilities: Manage office operations: scheduling meetings, coordinating events Ensure administrative efficiency: record keeping, communication with departments

We are looking for a highly skilled and experienced Receptionist to join our team at Vijaya Diagnostic Centre. The ideal candidate will have excellent communication skills, be able to handle billing generation, answering calls, and consolidate day-end reports. Roles and Responsibility Manage the front desk and ensure a welcoming atmosphere for patients and visitors. Handle billing generation and maintain accurate financial records. Answer calls and respond to queries professionally. Consolidate day-end reports and provide insights for business growth. Develop and implement effective filing systems, both physical and digital. Provide administrative support to the team as needed. Job Requirements Minimum 2 years of experience in a similar role, preferably in healthcare. Strong knowledge of billing generation, answering calls, and report consolidation. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment and meet deadlines. Proficient in Microsoft Office and other administrative software. Maintain confidentiality and handle sensitive information with discretion.

We are looking for a highly skilled and experienced Receptionist to join our team at Vijaya Diagnostic Centre. The ideal candidate will have excellent communication skills, be able to handle billing generation, answering calls, and consolidate day-end reports. Roles and Responsibility Manage the front desk and ensure a welcoming atmosphere for patients and visitors. Handle billing generation and maintain accurate financial records. Answer calls and respond to queries professionally. Consolidate day-end reports and provide insights for business growth. Develop and implement effective filing systems, both physical and digital. Provide administrative support to the team as needed. Job Requirements Minimum 1 year of experience in a similar role, preferably in healthcare. Strong knowledge of billing generation, answering calls, and report consolidation. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment and meet deadlines. Proficient in Microsoft Office and other administrative software. Maintain confidentiality and handle sensitive information with discretion. About Company Vijaya Diagnostic Centre is a leading healthcare provider committed to delivering high-quality patient care and services. We are dedicated to providing a positive and professional experience for all patients and visitors. The selected candidate can expect a dynamic and supportive work environment with opportunities for growth and development. If you are a motivated and organized individual who is passionate about delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

We're enhancing the way we live and work by intelligently connecting energy systems, buildings and industries!! Smart infrastructure from Siemens makes the world a more connected and caring place- where resources are valued, where impact on the world is considered, where sustainable energy is delivered reliably and efficiently. It provides the flexible infrastructure to allow society to evolve and respond to changing conditions. Technology and the ingenuity of people come together to be at one with our environments and to care for our world. We do this from the macro to the micro level, from physical products, components and systems to connected, cloud-based digital offerings and services. Siemens offers a broad portfolio of grid control and automation; low- and medium-voltage power distribution, switching and control; and building automation, fire safety and security, HVAC control and energy solutions. Follow up for the AMC contract to completed project. Know the IBMS in depth and have a 5 to 7 years in same field. Preparation for the spare list, upcoming AMC, and follow-up with client on weekly basis. Preparation of OC for received AMC order and distribute to Procurement for purchase, Accounts, and operation head. Follow up for the Invoice generation, submission, approval with the accounts departments of self and client. TO do the required changes in completed system (BMS, FAS, CCTV, PA etc.) as per client requirement. AMC Visit will be done as per schedule--- as agreed with Client. Spare Materiel order- follow-up from PO receive to material procurement to final payment receive. To be handle the small-small projects independently (Less than 10 lakhs). Preparation of following reports to track the project status. Material supply update with tracking (in coordination with Procurement).AMC Visit update (To Plan and complete the AMC visit by weekly)- As per agreed sheet. Invoice tracking sheet- As per agreed sheet. Review of material procurement with Purchase department. Attend site coordination meeting. Supervision to site supervisor and assigned commissioning engineer for any kind of help needed at site. Preparation of handing over documents (DQ, IQ, OQ, PQ, Handover sheet) with the help of site supervisors and commissioning engineers. Getting approval on final handing over document from clients. Final payment release certificate along with balance material collection form site. Keep Track of project cost. Certification of contractors Invoice in coordination with site supervisor. Track of manpower/ material movement at and for site. Preparation and submission of Collection & Billing plan for AMC order and Spare Order for the coming month by 1st week of every month to Manger. This role is based in Gurgaon, where youll get the chance to work with teams impacting entire cities, countries- and the shape of things to come. Make your mark in our exciting world of Siemens Were Siemens. A collection of over 379,000 minds building the future, one day at a time in over 200 countries. We're dedicated to equality and we welcome applications that reflect the diversity of the communities we work in across Gender, LGBTQ+, Abilities & Ethnicity. All employment decisions at Siemens are based on qualifications, merit and business need. Bring your curiosity and imagination, and help us shape tomorrow. Find out more about Smart Infrastructure at

We are looking for a highly skilled and experienced Receptionist to join our team at Vijaya Diagnostic Centre. The ideal candidate will have excellent communication skills, be able to handle multiple tasks simultaneously, and provide top-notch customer service. Roles and Responsibility Manage the front desk, answer calls, and respond to inquiries professionally. Generate bills and consolidate day-end reports accurately and efficiently. Provide administrative support as needed. Maintain accurate records and files. Ensure seamless communication between departments. Handle all billing generation tasks with attention to detail. Job Requirements Minimum 2 years of experience in a similar role. Excellent communication and interpersonal skills. Ability to work in a fast-paced environment and prioritize tasks effectively. Strong organizational and time management skills. Proficient in Microsoft Office and other software applications. Ability to maintain confidentiality and handle sensitive information. Experience in healthcare industry is preferred.