Executive Assistant To Director

Packem Umasree Pvt. Ltd.

2 - 7 years

2 - 7 Lacs

ahmedabad

Posted:1 day ago| Platform:

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Skills Required

executive assistant ea meeting planning hospitality management travel arrangements office administration letter drafting event management mom calendar management guest management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Role & responsibilities

proactive, smart, and resourceful Executive Assistant

Preferred candidate profile

Executive Assistance:

Manage Directors calendar, schedule meetings, and coordinate MS Teams sessions.
Prepare and circulate
Minutes of Meetings (MOM)
promptly.
Handle travel arrangements, including flight bookings, hotel reservations, and itinerary planning.
Organize and manage events, conferences, and internal meetings.
Maintain confidentiality and ensure smooth communication between Director and stakeholders.

Office Administration:

Oversee day-to-day office operations and ensure a well-maintained work environment.
Manage vendor relationships and negotiate contracts for office services.
Monitor and maintain office inventory, supplies, and equipment.
Supervise office support staff (including office boys) and ensure hospitality standards for guests.
Handle facility management and ensure compliance with safety and hygiene protocols.

HR Support:

Assist HR in onboarding, documentation, and employee engagement activities.
Support recruitment coordination and interview scheduling.
Maintain employee records and assist in HR-related reporting.

Skills & Competencies:

Proactive and solution-oriented mindset
with strong common sense.
Excellent communication and interpersonal skills.
Strong organizational and time-management abilities.

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