Office manager - Koramangala

Office Manager -

Schedule:

Company:

Compensation:

Availability

About the Role

We're looking for a smart, dependable, and warm-hearted professional to join us as an Office Manager. Someone who takes pride in creating a well-run office, supporting a high-performing team, and keeping everything (and everyone) moving smoothly.

This is a role for someone who's naturally organised, proactive, and service-minded. You'll be the heartbeat of our Bangalore office, responsible for the day-to-day operations of our 20-person workspace and serving as the key liaison between our local team and our US-based leadership. Whether it's preparing a room for a client meeting, solving an unexpected office issue, or coordinating a team outing you'll be the go-to person who makes things happen.

This is a full-time, in-person role. Occasionally, you may need to be available for quick check-ins with our New York-based management team in their morning hours (evening in India).

What You'll Be Doing:

Office Operations

• Ensure the office is clean, organized, and welcoming each day
• Coordinate daily team catering and refreshments
• Organize team group lunches and company outings
• Prepare meeting rooms and common areas for the days use
• Handle light daily cleaning (e.g., wiping tables, vacuuming); deep cleaning and toilets are managed by the building
• Maintain inventory and supplies for office needs, onboarding kits, and tech accessories
• Manage office errands, deliveries, courier pickups, and minor purchases
• Coordinate with vendors for repairs, supplies, and technical needs
• Track office expenses and share reports with the finance team
• Support basic onboarding/offboarding logistics (ID cards, desks, access systems)
• Operate and troubleshoot internal systems like biometric access tools and facility check-ins
• Independently resolve any office issues as they arise from internet outages to lunch delays with speed and sound judgment

Executive Assistance

• Schedule and coordinate meetings for our management team
• Perform research for company topics to assist the marketing and operations staff
• Prepare and organize internal documents, contracts, and reports
• Keep communication flowing between the Bangalore office and US-based leadership
• Support with follow-ups and progress tracking across key initiatives
• Be available for short evening calls as needed to align with US East Coast time

What Were Looking For

You’re the kind of person who thrives when everything’s running smoothly — and loves being the one who makes that possible. You’re naturally organized, a quick thinker, and someone who others rely on to find solutions when things don’t go to plan.

We’re looking for someone who:

• Brings warmth, professionalism, and pride to their daily work
• Has excellent problem-solving instincts and can take full ownership of responsibilities
• Communicates clearly and confidently, in person and on the phone
• Enjoys learning and working across different systems and tools
• Can juggle tasks, prioritize well, and remain calm under pressure
• Has a deep sense of responsibility and a proactive, get-it-done mindset

Language Requirements

• Must be fluent in English, Kannada, and Hindi
• You’ll be the face of the office and will work with team members, vendors, and partners every day, who may speak only one of these languages

Bonus Points

While not required, a background or interest in software, product management, technology, or working in fast-paced startup environments will help you better understand our team and the type of work we do.

Tools & Training

We’ll train you on everything you need, but you’ll likely use:

• Office and HR tools (biometric systems, expense trackers, Google Workspace)
• Internal software and communication platforms
• Vendor management tools and phone/email communication systems

Why Join Us?

We’re a growing software company with a sharp, thoughtful team that values clarity, care, and excellence. We’re offering a competitive salary for this role because we want someone exceptional — someone who can take ownership, bring stability, and grow with us over the long term.

If you love organising, solving problems, and helping people do their best work, you’ll thrive here.

To apply, please take the time to answer the questionnaire on this role as we will only be reviewing candidates that do so. Thank you