Receptionist cum Office Administrator (Architecture Firm)

Mysore Consultants

3 - 5 years

2 Lacs

bengaluru

Posted:8 hours ago| Platform:

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Skills Required

office administration travel arrangements hr administration administration work housekeeping management

Work Mode

Work from Office

Job Type

Full Time

Job Description

Responsibilities

Serve as the first point of contact by greeting visitors warmly, managing incoming calls, and directing inquiries to the appropriate team members.
Manage telephone and email communication professionally, ensuring timely responses and proper follow-up.
Coordinate and maintain appointment schedules with clients, contractors, and consultants, ensuring timely notifications to the concerned architects or project leads.
Organize, file, and maintain project-related documents—both digital and physical—and retrieve information efficiently when required.
Assist in coordinating travel bookings for employees and senior management, including accommodations, transportation, and itinerary management.
Monitor and ensure housekeeping staff are present on time and maintain a clean, organized office environment.
Ensure the office is opened on time and that refreshments (drinks and snacks) are served to clients during meetings.
Track and maintain accurate employee attendance records and escalate any irregularities when needed.
Observe and report any concerning or abnormal employee behaviour to Management professionally and discreetly.
Support overall daily administrative operations and provide regular updates to the management team.

Education & Skills Required

Bachelor’s degree in any discipline.
Excellent communication skills in English—both verbal and written.
Strong email communication etiquette and proficiency in handling professional correspondence.
Good organizational and time-management abilities.
Willingness to make a long-term commitment to the firm.
Positive attitude, reliability, and a professional approach to client and internal interactions.

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