Job Description: Accounts Payable/Accounts Receivable Manager Position: Accounts Payable/Accounts Receivable Manager. Location: Pune, India. Department: Finance. Reports To: Finance Controller. Job Summary: We are seeking an experienced and detail-oriented Accounts Payable/Accounts Receivable (AP/AR) Manager to join our dynamic pharmaceutical company in Pune. The AP/AR Manager will oversee the entire accounts payable and receivable functions, ensuring accurate and timely financial processing, reporting, and compliance with company policies and regulations. Key Responsibilities: Accounts Payable Management: - Oversee the entire accounts payable process, including invoice processing, payment approvals, and vendor management. - Ensure timely and accurate processing of invoices and payments to vendors. - Review and reconcile vendor statements, resolving any discrepancies. - Manage the month-end and year-end closing processes for accounts payable. - Develop and implement AP policies and procedures to improve efficiency and control. Accounts Receivable Management: - Oversee the entire accounts receivable process, including invoicing, collections, and customer account management. - Ensure timely and accurate processing of customer invoices and payments. - Monitor and manage aging accounts receivable to ensure timely collections. - Resolve customer billing issues and disputes promptly. - Develop and implement AR policies and procedures to improve efficiency and control. Team Management: - Lead and mentor the AP/AR team, providing guidance and support to ensure high performance. - Conduct regular performance reviews and provide feedback for continuous improvement. - Foster a collaborative and positive work environment within the team. Financial Reporting and Compliance: - Prepare and analyze AP/AR reports for management review. - Ensure compliance with company policies, accounting standards, and regulatory requirements. - Assist in the preparation of financial statements and audits. - Maintain accurate and organized financial records and documentation. Process Improvement: - Identify and implement process improvements to enhance the efficiency and effectiveness of the AP/AR functions. - Collaborate with other departments to streamline workflows and improve overall financial operations. Qualifications: - Bachelor's/Master's degree in Accounting, Finance, or a related field. - A minimum of 5-7 years of experience in accounts payable and accounts receivable management, preferably in the automotive industry. - Strong knowledge of accounting principles, practices, and regulations. - Proficiency in accounting software and Microsoft Office Suite (Excel, Word, PowerPoint). - Excellent analytical and problem-solving skills. - Strong organizational and time management skills with the ability to handle multiple tasks and meet deadlines. - Effective communication and interpersonal skills. - Demonstrated leadership and team management abilities. - Attention to detail and a high level of accuracy. Preferred Qualifications: - Experience with ERP systems (e., SAP, Oracle). - Professional certification (e., CPA, CMA) is a plus.
AP AR role Only for immediate joiners ( within 15 days) and knowledge of Net Suite mandatory.
JD for Supply Chain Executive 1. Issuing of Sales orders, Purchase Orders, Sales Invoices, and Service invoice from Business Central (ERP). 2. Coordinating & following up with the Contract Manufacturers for timely readiness / dispatch of products. 3. Understanding the future requirements of Customers, managing inventory levels in line with Customer forecasts, and facilitate the timely replenishment of products to meet Customer demands. 4. Working closely with Internal Operations team, Head Office SCM Team, QA department in Australia, Technology Transfer / Project management and Accounts team . 5. Co-ordinating with logistics companies & freight forwarders for pick-up of goods depending upon incoterms for both Air and Sea shipments. 6. Providing shipment documents to Head office / Customers & tracking shipments until destination. 7. Monthly reports like vendor performance, manufacturing plan to suppliers. Etc. Skill sets for Supply Chain Executive 1. Excellent English communication and teamwork skills with the ability to work effectively under pressure. 2. Develop and maintain collaborative relationships with team members and suppliers. 3. Monitor and report on progress towards achievement of plans and strategies. 4. Foster a customer-focused working environment, with clear responsibilities and expectations for team members/Managers. Essential attributes: 1. Takes initiative 2. Works well with all kinds of people 3. Remains calm under pressure 4. Minimum 2 years of hands-on experience of working on an ERP / SAP. Role & responsibilities Preferred candidate profile
Perform cash allocation and reconciliation to ensure accurate financial records. Generate invoices, sales credits, intercompany transactions and transfer journals. Handle claims processing, customer follow-ups and refund entries. Update BI reports and maintain customer statements for reporting and analysis. Process bank transfers, AR reconciliations and clear claims efficiently using ERP systems. Work on reptos processing (Discount calculation) for wholesalers. Substitution claim processing. Look into generic mailbox for Arrotex Accounts.
Supply Chain Associate responsibilities Processing, tracking purchase orders (POs) / Sales orders (SOs) / Sales invoice in Microsoft Business Central (MBC). Ensure timely and accurate delivery of goods and services. Co-ordinating with logistics companies for pick-up of goods Air / Sea shipments and provide shipment documents (COC / COA / BL / AWB / Invoice) to head office logistics team. Co-ordination for import and export permit for narcotics products Collaborating with internal stakeholders, such as Australian counterparts / Finance / Regulatory / Quality. Support inventory management activities including monitoring stock levels (GBMA / Safety stock). Maintain records of all purchase orders, vendor information, artwork folders in electronic format. MIS reports. (Vendor / Logistics partner rating / complaint register / certification expiry data / Planning worksheet). Knowledge of advance license, customs clearing related procedures, awareness on artworks process required for packaging of finished products for pharma industry. Assisting in resolving any supplier-related issues or discrepancies, such as quality complaints or invoice discrepancies. Skill sets for Supply Chain Executive Proficiency in Microsoft Office Suite, particularly Excel (Pivot Table / Charts / Slicer), Power Point and familiarity in MBC / SAP system is must. Effective communication skills, both written and verbal, to interact with Australia team and suppliers / internal stakeholders. Identifying opportunities for process improvements and providing recommendations to manager. Ability to work well under pressure and in a fast-paced environment. Essential attributes: Ability to adapt and learn new processes and systems quickly. Knowledge of pharma relevant industry regulations and compliance standards. Minimum 4-5 years of hands-on experience of working on an MBC / SAP. Previous experience in a purchasing or procurement role is highly desirable.
Job Description for Executive - Accounts Payable / Receivable: A) Accounts Payable: The position will effectively involve all accounting work necessary to ensure accounts payable are processed in a timely and efficient manner. This position also requires excellent analytical skills & critical thinking, to evaluate all invoice validations and payable management. 1. Manage the day-to-day operations of the accounts payable, vendor invoice validation and accounting in compliance with controls and accounting policies. 2. Develop and implement policies and procedures to improve efficiency and accuracy of accounts payable processes. 3. Review and reconcile vendor statements and accounts. 4. Liaise with cross-functional stakeholders to ensure adherence to the AP process. 5. Manage vendor relationships, addressing inquiries and issues as they arise. 6. Assist in the month-end and year-end closing processes, including accruals and reporting. 7. Assisting in vendor creation and changing in vendor banking details. 8. Ad-hoc reporting as required. B) Accounts Receivable: The key role of employee will be to ensure that the company receives payment for goods and services and records these transactions accordingly. An accounts receivable employee works on securing revenue by verifying and posting receipts and resolving if any discrepancies. 1. Allocation of cash received against invoices as provided by Customer remittances daily. 2. Handling wholesaler accounts and handling queries from customers. 3. Process credit notes raised in timely manner. 4. SOH PBS claims validated and processed in timely manner. Sending invoices to customers. 5. Manage and maintain weekly active Debtor reports with commentary and actions taken to minimize overdue invoices. 6.Monitor aged accounts to identify issues and take necessary action to recover unpaid invoices including reminder letter if and where required 7. Assisting Shared Services manager in compiling all data to satisfy audit requests. 8. Co-ordinating with customer services in following up with claims. 9. Assisting in customer creations in system. 10. AR Reconciliation on a daily basis. 11. Ad-hoc tasks and reporting as required. 12. Day-to-day review of Delivery Order Qualifications: - Bachelor's/masters degree in accounting, Finance, or a related field. - Minimum of 5-7 years of experience in accounts payable and accounts receivable management. - Strong knowledge of accounting principles, practices, and regulations. - Proficiency in accounting software and Microsoft Office Suite, Excel, V look up, Pivot table. - Excellent analytical and problem-solving skills. - Strong organizational and time management skills with the ability to handle multiple tasks and meet deadlines. -Effective communication in English language and interpersonal skills. -Attention to detail and a high level of accuracy. Preferred Qualifications: - Experience with ERP systems (SAP, Oracle, Microsoft Business Central, V look up, Pivot table etc.).
Role & responsibilities - Support the Country Head/ Director primarily and provide additional support to team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support companywide and coordinate internal and external resources to expedite workflows. Manage communication with employees by liaising with internal and external executives on various projects and tasks. Plan and orchestrate work to ensure that senior executives priorities are met, organizational goals are achieved, and best practices are upheld Preferred candidate profile Manage professional and personal scheduling for Country Head/Director, including travel booking, hotel booking and other company logistics. Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as spreadsheet creation maintenance of filing system and contacts database. Maintain professionalism and strict confidentiality with all materials. Organize team communications and plan events, both internal and off-site. Manage the Office independently. Manage the flight booking and Hotel booking for staff who travel frequently. Order and arrange the meal for guest. Handle and manage all type of admin work. Understanding the IT requirements of the staff and catering to it and co-ordinate with HO if required. Sourcing of Housekeeping material and handle the other office administrative work. Office Maintenance with the help of Office Boy
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