Administration Assistant

Role Overview

The Administration Assistant plays a crucial role in ensuring the smooth functioning of daily academic and administrative operations at VJIM. The ideal candidate is organised, energetic, tech-savvy, and capable of managing multiple tasks efficiently in a fast-paced academic environment.

Key Roles & Responsibilities

• Assist in day-to-day academic and administrative operations to ensure seamless functioning of the institute.
• Coordinate with students, faculty, and staff to support academic activities, scheduling, classroom management, examinations, and events.
• Maintain and update academic records, timetables, student databases, and documentation as per institutional guidelines.
• Support admission-related activities, orientation programmes, academic audits, and accreditation processes.
• Ensure smooth communication between departments by facilitating notices, circulars, and updates.
• Handle student queries, provide guidance when required, and escalate concerns appropriately.
• Assist in organising workshops, seminars, industry talks, and faculty meetings.
• Manage logistical arrangements for academic and administrative events.
• Ensure compliance with institutional policies and maintain confidentiality of academic information.
• Travel when required to support institutional activities, outreach events, or administrative coordination.
• Any other responsibility assigned by the Administrative Officer/Dean/Director.
  

Desired Candidate Profile

• 58 years of experience

  in academic administration, preferably in reputed higher-education institutions.

• Tech-savvy

  with proficiency in MS Office, Google Workspace, ERP/Academic Management Systems.

• Focused, energetic, and hyperactive

  with the ability to work efficiently under deadlines.

• Strong communication and coordination skills

  with the ability to manage interactions across students, faculty, and staff.

• Organised, diligent, and detail-oriented

  with excellent documentation skills.

• Willingness to learn and grow

  , adapt to new systems, and take initiative.

• Ability to handle student discipline, faculty coordination, and administrative multitasking

  effectively.

• Willingness to travel

  for academic and administrative work.
• Problem-solving mindset with the ability to stay calm in high-pressure situations.
• Professional attitude, integrity, and commitment to institutional values.
  

What We Offer

• Opportunity to work in a dynamic academic environment.
• Exposure to academic operations, administration excellence, and institutional development.
• Growth opportunities through continuous learning and professional development.
• Supportive leadership and a collaborative team culture.