381 Meeting Planning Jobs - Page 11

Executive Assistant Excellent comms Exp- 4+Years Loc- Gurgaon & Noida Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc CTC upto 10L Immediate joiners Age less than 30 yrs to apply Required Candidate profile Call Vikas 8527840989 Email vikasimaginators@gmail.com

Role & responsibilities The ideal candidate will provide top-level assistance for high level executives. They should be well-organized and be comfortable scheduling meetings and responding to emails on the executive's behalf. Lastly, this individual should be able to draft documents and help the executive with any necessary meeting preparations. Responsibilities Calendar management for executives Aid executive in preparing for meetings Responding to emails and document requests on behalf of executives Draft slides, meeting notes and documents for executives Comfortable managing data, CRM tools, and backend documentation Qualifications Bachelor's degree or equivalent experience Proficient in Microsoft Office suite Experience in managing multiple priorities, administrative coordination, and logistics Well-organized, detail-oriented, ability to multi-task with great follow-up skills Strong written and verbal communication skills

Key Responsibilities: Support CEO in managing daily schedule, meeting coordination, and timely follow-ups Create and manage executive-level presentations, Excel reports, and business summaries Draft, review, and respond to business emails on behalf of the CEO. Prepare and monitor budget vs actual reports and other business performance metrics. Liaise with internal stakeholders for cross-functional project updates and task execution. Maintain confidentiality and handle sensitive data with discretion. Coordinate logistics for leadership meetings, offsites, and client interactions. Track action items assigned by the CEO and ensure timely closures. Conduct market research and prepare briefing notes for strategic initiatives. Assist with key internal communications and documentation. Key Performance Indicators (KPIs): Timely and accurate submission of reports/presentations CEO calendar efficiency and minimized scheduling conflicts Budget vs actual variance reporting accuracy Task/decision follow-up and closure rate Role & responsibilities

Join one of India's Top 100 Best Companies to Work for, Novac Technology Solutions Private Limited. As a digital transformation and cloud solutions company with strong expertise in Financial Services, Insurance Services, Immersive and Learning solutions, we innovate and create a niche for organizations in an ever-evolving digital landscape About the Role: Executive Assistant would be pivotal for internal and external business. Works closely with and for Chief Business Officer (CBO) in discharging of business performance and responsibilities. Responsibilities: Assist CBO for internal business Sales persons target setting, business performance reviews, Tracking KPIs, Aligning with Marketing Product and PS/Implementation teams Assist CBO for external business: Aligning with external alliances and channel partners, consulting firms, analysts for relationship building Maintaining calendars for meetings and performance/KPI reviews Reporting and Analysis Internal mapping with sales, product and business support (ex legal etc.) functions Coordinating travel and calendar (meetings and review) management, reports, analysis Mapping external network (channels and analysts) Desired skills: Clear written and verbal communication Calendar management (scheduling, prioritizing) Task tracking and deadline adherence Microsoft Office (Outlook, Word, Excel, PowerPoint) Experience working as EA & Sales Coordinator Knowledge or working experience on CRM/relationship management Interested candidates can share your updated CV to dijilin.d@novactech.in

understanding on Mfg. Org. processes, financial terminology, Follow-up with functional Managers like Projects/Engineering/Purchase on respective project/assignment status, Managing calendars, Setting up monthly Plant/Business review meetings

Well versed in English, Hindi, Bangla language. Proficient in reports , trackers & presentation. Drafting communications over email & take care of Director's office . Handle tour itinerary / travel plans , travel co-ordination (India & Abroad).

Efficiently manage schedules, meetings, and communication for executives. Handle confidential tasks, travel arrangements, reports, and office coordination. Support decision-making with timely info and ensure smooth daily operations. Required Candidate profile Experienced in executive support, calendar management, and client coordination.Certified in MS Office, Business Communication & Time Management. Strong organizational and multitasking skills.

Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.

Role & responsibilities 1. Manage MDs calendar in a productive and professional manner 2. Send official meeting invites, take notes on behalf of the MD. Share MOM with concerned Managers indicating assigned tasks along with its defined timelines. 3. Regular follow-up on assigned tasks until completion. 4. Analyse as well as consolidate various reports 5. Orchestrate work ensuring priorities are met & business goals are achieved 6. Draft, take dictations as well as correspond to mails and messages on behalf of the MD based on his instructions 7. Creating spreadsheet and presentations 8. Maintain record of contacts, data & information both digitally as well as in the form of physical files 9. Internal as well as external liaisioning 10. Maintain strict confidentiality as well as exercise discretion while handling confidential data and information. Preferred candidate profile Preferably MBA/PGDM in any stream with at least 5 yrs of experience in a similar role. Should have very good communication skills Preferred Male candidate Strong follow ups & coordination with various department-internally & externally. Strong analytical & IT skills Disciplined & Resourceful Resume Email - asst_mgr_hr@group-108.com / 9599663145

Job description: Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Prepare (key) correspondence, reports and forms. 2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative. 3. Execute routine projects within general guidelines and instruction. 4. May provide workflow and problem-solving guidance to other administrative assistant levels. 5. Establish and maintain files and records. 6. Screen calls/voicemails and handle or route to appropriate people. 7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments. 8. Deal discreetly with confidential information. 9. Can make recommendations to management based on findings. 10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High school diploma, or equivalent education and related training 2. Seven years of progressively more complex clerical experience 3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills 4. Exhibited ability to work independently 5. Ability to deal with complex situations which require sound judgment 6. Ability to operate office equipment (e.g. copier, fax) 7. Ability to endure light physical labor 8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred Qualifications: 1. Associates degree 2. Working knowledge of Microsoft Access and PowerPoint 3. Completion of certifications that are specific to industry Only Graduate should apply. Flexible to work in shifts. Both way cab facility is provided.

Job Title: Business Executive Assistant Location: Chembur (Mumbai) Department: Executive Officer Type: [Full-Time - Work from Home] Experience - 0-4 Years (freshers will also be considered) Salary - 15-20k Office Time - 10-6 PM Work Mode - WFH opportunity..sometimes will ask to come to the office but very rarely. The majorly candidate has to do work from home. A laptop will be provided. should be well in english & hindi communication Job Summary: We are seeking a highly organized, proactive, and detail-oriented Business Executive Assistant to support our executive leadership. The ideal candidate will manage schedules, coordinate meetings, handle confidential information, assist with communications, and act as a liaison both internally and externally. This role requires excellent management skills, the ability to anticipate needs, and the judgment to make sound decisions quickly. Key Responsibilities: Manage and maintain the executive's calendar, appointments, and travel arrangements. Coordinate meetings, prepare agendas, take minutes, and follow up on action items. Draft, review, and manage communications on behalf of the executive. Conduct research and prepare reports, presentations, and correspondence. Handle confidential information with a high level of discretion and professionalism. Organize and maintain filing systems, electronic Assist with special projects, reports, and events planning. Prioritize and manage multiple tasks, ensuring deadlines are met. Anticipate the executive's needs and proactively bring together appropriate people and resources. Coordinating with clients sending introductory mail Arranging product samples and keeping a track of the courier. Attending seminar and trade exhibition as and when required Mumbai out of station Sending bulk messaging through software important announcements or greetings. Required Skills and Qualifications :- Proven experience as an Executive Assistant, Administrative Assistant, or similar role. Exceptional organizational, communication, and management skills. Proficient in Microsoft office Suite (Word, Excel, PowerPoint, Outlook) and other business software. Strong attention to detail and problem-solving skills. Ability to work independently and under pressure. Discretion and confidentiality are essential. Bachelors degree preferred (Business Administration, Communications, or related field).

Key Responsibilities: Manage calendars, appointments, meetings, and travel arrangements Coordinate internal and external communication on behalf of the reporting manager Draft emails, reports, and documentation as required Maintain confidentiality and handle sensitive information with discretion Assist in planning and execution of meetings, including preparing agendas and minutes Follow up on action items and ensure timely completion Provide general administrative support and ensure smooth daily operations Handle office tasks such as filing, data entry, and correspondence Required Skills and Qualifications: Bachelors degree in any discipline 24 years of experience as a Personal Assistant or in an administrative role Excellent verbal and written communication skills Strong organizational and multitasking abilities Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) High level of discretion, integrity, and professionalism Ability to adapt quickly in a dynamic work environment.

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Jaipur Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: geeta.gohil_2@tnmhr.com

Job Title: Executive Assistant Location: Noida 136 Department: Managing Director Office Reports To: Managing Director Job Summary: The Executive Assistant will provide high-level administrative support to the senior leadership team, ensuring smooth and efficient operations. The role requires strong organizational skills, discretion, and the ability to handle a wide range of executive-level support tasks with professionalism and confidentiality. If interested, drop your resume at mohit.sharma@investoxpert.com or call/ whatsapp at 8929999682 Key Responsibilities: Manage executives calendar, schedule meetings, and coordinate appointments and travel arrangements. Prepare and organize documents, reports, presentations, and correspondence. Handle confidential information with the utmost discretion and integrity. Serve as the first point of contact between the executive and internal/external stakeholders. Coordinate logistics for board meetings, senior leadership meetings, and other events. Track action items, follow-ups, and deadlines on behalf of the executive. Assist in creating and managing expense reports and budgets. Maintain filing systems and ensure all documentation is accurate and up to date. Support in strategic initiatives and project coordination as required. Take meeting minutes and distribute them as needed. Manage communication, including email, phone calls, and internal memos. Qualifications and Skills: Proven experience as an Executive Assistant, Personal Assistant, or in a similar role. Exceptional written and verbal communication skills. High level of discretion, integrity, and professionalism. Strong organizational and multitasking skills with attention to detail. Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). Ability to work independently and adapt in a fast-paced environment. Time management and problem-solving abilities. Preferred Attributes: Ability to anticipate needs and proactively address them. Positive attitude, team player, and customer-focused mindset.

Job Description: We are looking for a proactive and detail-oriented Administrative Executive to efficiently manage office operations and support management and staff. The ideal candidate will play a key role in ensuring smooth day-to-day functioning and compliance with organizational policies. Key Responsibilities: - Manage daily office operations and provide administrative support to staff - Ensure compliance with company policies and procedures - Coordinate and organize meetings, events, and appointments - Oversee routine administrative tasks such as documentation, filing, and correspondence - Maintain a high standard of confidentiality and data privacy in all tasks - Coordinate with customers and ensure clear, professional communication - Coordinate with internal team members to support efficient workflow - Assist management with day-to-day activities and special projects - Serve as a reliable point of contact between different departments and stakeholders - Proficiency in MS Office and administrative software - Follow up on quotations and ensure timely communication with clients - Send payment reminders and coordinate with the accounts department as needed - Collect and compile daily reports from staff to keep management updated - Manage order processing -Prepare reports and formats , MIS as per management requirement

Responsibilities: * Calendars management & hotel bookings * Meeting planning, agenda creation * Fix appointments & travel arrangements * Office coordination & secretarial ops * Letter drafting & ticket booking

Skills: Administrative Support,Documentation&Records,Office Coordination, Excellent communication skills,Strong organizational &time-management skills 4 - 10yrs(female candidate preferred) Contact: 6383838110 Mail: jobs.istarbs@gmail.com

Job Description Executive Assistant to Director At Karyan, we thrive when our people thrive. We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations. Objectives of this role Support the Director primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows Manage communication with employees by liaising with internal and external executives on various projects and tasks Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld Responsibilities Manage professional and personal scheduling for Director, including agendas, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Required skills and qualifications Five or more years of experience in an administrative role reporting directly to upper management Excellent written and verbal communication skills Strong time-management skills and an ability to organize and coordinate multiple concurrent projects Proficiency with office productivity tools and an aptitude for learning new software and systems Flexible team player, willing to adapt to changes and unafraid of challenges Ability to maintain confidentiality of information related to the company and its employees Preferred skills and qualifications Experience in overseeing budgets and expenses Experience in developing internal processes and filing systems **Males candidate preferred

Job Description: We are seeking a highly organized and proactive new client acquisition and Operations & Coordination Executive to manage daily coordination between clients, internal staff, and vendors. The ideal candidate will be responsible for maintaining seamless communication, ensuring timely follow-ups, and managing data across a PAN India team. This role requires strong multitasking ability, excellent communication skills (both verbal and written), and proficiency in Microsoft Excel and word. Key Responsibilities: Client Coordination : Act as the main point of contact for clients. Respond to queries, share updates, and ensure client satisfaction. Follow up for approvals, documents, and payments. Staff Coordination (PAN India) : Communicate regularly with on-ground staff across various locations. Assign tasks, monitor progress, and maintain records of completed work. Follow up with team members for updates, documentation, and deadlines. Vendor Search & Management : Identify and shortlist vendors as per project or client requirements. Maintain vendor database and initiate negotiations when needed. Data Management : Maintain detailed records of work completed by staff across locations. Track status, create reports, and ensure data accuracy. Follow-ups & Reporting : Follow up with clients and staff for payments, deliverables, and updates. Prepare regular reports and dashboards using Excel. Key Requirements: Proven experience in client and staff coordination roles. Strong command of spoken and written English. Excellent communication and interpersonal skills. Proficiency in Microsoft Excel (data handling, reporting, basic formulas). Ability to handle multiple tasks, prioritize effectively, and work independently. Experience coordinating with teams across multiple locations is a plus. Preferred Qualifications: Graduate in any discipline. 1+ years of experience in coordination or operations roles. Experience in service-based or consulting firms preferred. Contact Person - Archana - 7291027908

Executive Assistant Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc CTC upto 10L Immediate joiners Required Candidate profile Call Vikas 8527840989 Email vikasimaginators@gmail.com

Overall Commercial Matter – P& L Understanding ,Costing , Budgeting , New Project, Procurement of RM & Stores item , SCM , Contracts &Vendor , Export & import, Dispatch, Logistics, Process improvement, MIS & Review Meeting, Meeting deadline etc. Required Candidate profile Overall Commercial Matter – P& L Understanding ,Costing , Budgeting , New Project, Procurement of RM & Stores item , SCM , MIS & Cost Analysis , Review Meeting, Goal Setting, Meeting deadline etc.

Role & responsibilities SECRETARIAL AND ADMINISTRATIVE SERVICES Manage and maintain CCE diaries and email accounts, ensuring timely responses Filters emails, highlight urgent correspondence, and print attachments as necessary. Receive and respond to emails promptly, maintaining professionalism and confidentially Take dictation and transcribe documents accurately and efficiently. Handle any other confidential assignments delegated by CCE with discretion and attention to detail. SCHEDULING MEETINGS Manage the active calendar of appointments, scheduling meetings and ensuring all necessary documents are prepared beforehand. Plan and organise meetings and conferences, including venue arrangements and logistics. Prepare meetings agendas, attend meetings, and record minutes, capturing action points effectively. Prepare letters and documents as instructed by superiors, maintaining clarity and precision in communication. Communicate with internal and external stakeholders to coordinate meeting logistics and arrangements. Streamlined coordination and communication across departments will enhance operational efficiency and reduce the risk of technical issues. ATTENDING NEW PROJECTS EXISTING PROJECTS EXPANDING WORKS. Maintain accurate records of both paper and electronic correspondence regularly, ensuring confidentaility and accessibility. Perform effective office management tasks such as filling correspondence, and maintenance of all files, ensuring systematic organisation and easy retrieval of document. Preferred candidate profile Minimum 2 years of experience as a Personal Assistant preferably in Technical Field

Responsibilities: * Coordinate meetings & events * Draft letters & emails * Manage calendar & appointments * Provide administrative support * Follow up on tasks

Managing the MD’s calendar,appointments, and travel schedules.Coordinating internal and external meetings.Handling confidential documents and correspondence.Acting as a liaison between the MD & stakeholders. Share resumes on nidhi.jaiswal@comacoe.com

Role & responsibilities Administrative Support : Manage the Directors calendar, appointments, and meetings efficiently. Prepare minutes of the meetings (MOM) and organize documents, reports, and presentations for internal and external use. Draft and respond to emails, letters, and official communications on behalf of the Director. Maintain records, files, and ensure confidentiality of sensitive information. Organize travel arrangements international and domestic, itineraries, and accommodations.. Coordination & Follow-ups: Coordinate and communicate between the Director and department heads (Production, Quality, Purchase, HR, Store, Accounts, etc.). Follow up on assigned tasks with respective departments and ensure timely completion. Attend meetings with the Director and take minutes, ensuring action points are recorded and followed through. Business Support: Assist in analysing production, sales, and operational reports for decision-making. Support in strategic planning and internal reviews. Preferred candidate profile Excellent communication (written and verbal) Strong organizational and time management skills High level of discretion and professionalism Ability to multitask and prioritize tasks effectively Proficiency in MS Office (Excel, PowerPoint, Word), Google Workspace Strong interpersonal and coordination skills