381 Meeting Planning Jobs - Page 15

Position: EA to MD At: Ahmedabad Salary: Up to 35K Type: Day Shift Graduate/Postgraduate in any discipline 1 year of experience as an EA Excellent communication and time-management skills business correspondence Strong organizational abilities

candidate will be a detail-oriented professional with excellent communication skills, capable of managing schedules, handling confidential information, and acting as a liaison between the executive and internal/external stakeholders. Required Candidate profile We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership.

Opening For Freshers ! Location – Bangalore, Chennai, Surat Industry - Metal / Non-Metal Laser and Fiber Machines, Welding Machines, Bending Machines, CNC Routers Experienced Can also apply

Role & responsibilities Manage calendar scheduling, meeting coordination, and appointment setting for senior management. Handle domestic and international travel arrangements, including flight bookings, hotel accommodations, and visa processes. Draft, review, and manage emails, letters, and business correspondence efficiently. Organize and maintain office files, records, and confidential documents. Prepare meeting agendas, minutes, and follow-up action points as required. Provide support for office event planning, visitor management, and internal communication activities. Act as the first point of contact for internal and external communications. Preferred candidate profile Female candidate preferred for professional front-office and administrative handling. Smart, proactive, and presentable with a customer-oriented mindset. Prior experience in secretarial or administrative roles, including travel booking, correspondence handling, and scheduling. Excellent organizational and time-management skills. Strong communication abilities in English (written and verbal). Proficiency in MS Office (Outlook, Word, Excel) and scheduling tools.

Supports client directly as the go-to person for all needs, including daily administration, calendar management, travel schedules, project coordination, delivering presentations, answering calls, etc. Is a spokesperson for the client on all matters. Required Candidate profile Good Excel knowledge and Communication skilss

An excellent job opportunity for experienced Executive Assistants with minimum 3+ years of work experience at our clients Mumbai office. Title - Executive Assistant to Director/Co-Founder Location - Mumbai (near Andheri-East railway station) Key Responsibilities - Coordinate executive communications, including taking calls, responding to emails and interfacing with clients Prepare internal and external documents for partners, as & when required Schedule meetings and appointments, and organize & manage travel itineraries Maintain an organized filing system of paper and electronic documents Manage executives' calendars and schedule appointments. Coordinate and prepare materials for meetings and presentations. Facilitate communication between executives and stakeholders. Handle confidential information with discretion and professionalism. Prepare and edit correspondence, reports, and presentations. Conduct research and compile information for projects and reports. Support special projects as needed by senior management. Act as a liaison for internal and external communications. Prepare meeting agendas and minutes. Assist in event planning and coordination. Monitor deadlines and follow up with internal Head of Departments on tasks. Perform general office duties as needed to support executives. Required Qualifications - Bachelors degree preferably in secretarial course / Business Administration, or relevant field. Proven experience of minimum 3+ years as an Executive Assistant. Advanced Microsoft Office skills, with an ability to become familiar with company-specific programs and software Proficiency in collaboration and delegation of duties Excellent Follow-Up Skills Develop and sustain a level of professionalism among staff and clientele Exceptional organizational and time-management skills. Strong verbal and written communication skills in English. Ability to handle sensitive information with confidentiality. Demonstrated ability to work independently and as part of a team. Strong attention to detail and problem-solving capabilities. Ability to manage multiple priorities in a fast-paced environment. Previous experience in handling travel arrangements. Knowledge of basic financial principles and budgeting. Strong interpersonal skills and a customer-service orientation. Flexibility to adapt to changing circumstances and tasks. Willingness to learn and develop new skills as required.

A Secretary to the Director plays a crucial role in managing administrative tasks and ensuring smooth communication within an organization. Responsibilities Managing the Director's calendar and scheduling meetings. Handling correspondence , including emails, phone calls, and letters. Coordinating travel arrangements and itineraries. Preparing and editing documents, reports, and presentations . Organizing and maintaining files and records . Assisting with event planning and coordination. Assisting in Directors Work Performing other administrative duties as assigned resp onsibilities.

Executive Assistant to MD Company: Ramsons Stainless Location: Hisar, Gurgaon Position: Executive Assistant to MD Employment Type: Full-Time Experience: 2-5 years preferred Education: Graduate/Postgraduate

Strong communication & persuasion skills, client handling and demo presentation, cold calling, Basic understanding of sales and follow-up process, Make outbound calls to potential leads and explain our services/products.

About the Role: Join our dynamic team as a MICE Business Development Manager at EaseMyTrip.com. In this pivotal role, you will drive the sales of meetings, incentives, conferences, and exhibitions by crafting customized event solutions and ensuring their successful execution. Your mission will be to expand our MICE business through strategic sales initiatives, exceptional client service, and a deep understanding of the MICE market dynamics. Role & responsibilities: Identify Opportunities : Detect and seize opportunities within the MICE sector to expand market share and revenue. Client Relationships : Forge and sustain solid relationships with new and existing clients, understanding their event needs and expectations. Collaboration : Work closely with the event planning, marketing, and operations teams to ensure seamless execution of events. Site Inspections : Conduct detailed site inspections with potential clients, showcasing our facilities and services. Proposal Development : Create tailored proposals that meet the specific needs of clients while maintaining profitability. Contract Negotiations : Negotiate terms that benefit both the client and the company, ensuring long-term partnership potential. Market Analysis : Stay updated on industry trends and competitor movements to maintain a competitive edge. Sales Goals : Meet or exceed sales targets by effectively managing sales pipelines and forecasts. Reporting : Provide detailed reports on sales activities, event outcomes, and client feedback to optimize future strategies. Industry Presence : Represent EaseMyTrip.com at industry events and conferences, enhancing brand visibility and networking with potential clients. Preferred candidate profile: Educational Background : Bachelors degree in Hospitality Management, Business Administration, Marketing, or a related field. Experience : Minimum 4 years of experience in MICE sales, demonstrating a history of achieving sales targets. Industry Knowledge : Deep understanding of the MICE sector, including key market drivers and operational requirements. Communication Skills : Exceptional verbal and written communication abilities. Negotiation Skills : Strong negotiation skills to secure profitable deals and maintain client satisfaction. Team Collaboration : Experience working collaboratively in cross-functional teams. Project Management : Capability to manage multiple projects simultaneously with meticulous attention to detail. Adaptability : Ability to adapt strategies in response to changing market conditions and client needs. Travel Readiness : Willingness to travel extensively to meet business demands and client needs. Passion for Events : Enthusiastic about creating and delivering outstanding event experiences.

About the Role: Join our dynamic team as a MICE Business Development Manager at EaseMyTrip.com. In this pivotal role, you will drive the sales of meetings, incentives, conferences, and exhibitions by crafting customized event solutions and ensuring their successful execution. Your mission will be to expand our MICE business through strategic sales initiatives, exceptional client service, and a deep understanding of the MICE market dynamics. Role & responsibilities: Identify Opportunities : Detect and seize opportunities within the MICE sector to expand market share and revenue. Client Relationships : Forge and sustain solid relationships with new and existing clients, understanding their event needs and expectations. Collaboration : Work closely with the event planning, marketing, and operations teams to ensure seamless execution of events. Site Inspections : Conduct detailed site inspections with potential clients, showcasing our facilities and services. Proposal Development : Create tailored proposals that meet the specific needs of clients while maintaining profitability. Contract Negotiations : Negotiate terms that benefit both the client and the company, ensuring long-term partnership potential. Market Analysis : Stay updated on industry trends and competitor movements to maintain a competitive edge. Sales Goals : Meet or exceed sales targets by effectively managing sales pipelines and forecasts. Reporting : Provide detailed reports on sales activities, event outcomes, and client feedback to optimize future strategies. Industry Presence : Represent EaseMyTrip.com at industry events and conferences, enhancing brand visibility and networking with potential clients. Preferred candidate profile: Educational Background : Bachelors degree in Hospitality Management, Business Administration, Marketing, or a related field. Experience : Minimum 4 years of experience in MICE sales, demonstrating a history of achieving sales targets. Industry Knowledge : Deep understanding of the MICE sector, including key market drivers and operational requirements. Communication Skills : Exceptional verbal and written communication abilities. Negotiation Skills : Strong negotiation skills to secure profitable deals and maintain client satisfaction. Team Collaboration : Experience working collaboratively in cross-functional teams. Project Management : Capability to manage multiple projects simultaneously with meticulous attention to detail. Adaptability : Ability to adapt strategies in response to changing market conditions and client needs. Travel Readiness : Willingness to travel extensively to meet business demands and client needs. Passion for Events : Enthusiastic about creating and delivering outstanding event experiences.

About the Role: Join our dynamic team as a MICE Business Development Manager at EaseMyTrip.com. In this pivotal role, you will drive the sales of meetings, incentives, conferences, and exhibitions by crafting customized event solutions and ensuring their successful execution. Your mission will be to expand our MICE business through strategic sales initiatives, exceptional client service, and a deep understanding of the MICE market dynamics. Role & responsibilities: Identify Opportunities : Detect and seize opportunities within the MICE sector to expand market share and revenue. Client Relationships : Forge and sustain solid relationships with new and existing clients, understanding their event needs and expectations. Collaboration : Work closely with the event planning, marketing, and operations teams to ensure seamless execution of events. Site Inspections : Conduct detailed site inspections with potential clients, showcasing our facilities and services. Proposal Development : Create tailored proposals that meet the specific needs of clients while maintaining profitability. Contract Negotiations : Negotiate terms that benefit both the client and the company, ensuring long-term partnership potential. Market Analysis : Stay updated on industry trends and competitor movements to maintain a competitive edge. Sales Goals : Meet or exceed sales targets by effectively managing sales pipelines and forecasts. Reporting : Provide detailed reports on sales activities, event outcomes, and client feedback to optimize future strategies. Industry Presence : Represent EaseMyTrip.com at industry events and conferences, enhancing brand visibility and networking with potential clients. Preferred candidate profile: Educational Background : Bachelors degree in Hospitality Management, Business Administration, Marketing, or a related field. Experience : Minimum 4 years of experience in MICE sales, demonstrating a history of achieving sales targets. Industry Knowledge : Deep understanding of the MICE sector, including key market drivers and operational requirements. Communication Skills : Exceptional verbal and written communication abilities. Negotiation Skills : Strong negotiation skills to secure profitable deals and maintain client satisfaction. Team Collaboration : Experience working collaboratively in cross-functional teams. Project Management : Capability to manage multiple projects simultaneously with meticulous attention to detail. Adaptability : Ability to adapt strategies in response to changing market conditions and client needs. Travel Readiness : Willingness to travel extensively to meet business demands and client needs. Passion for Events : Enthusiastic about creating and delivering outstanding event experiences.

Seeking a proactive Executive Assistant to support the MD with calendar management, travel, confidential communication, and stakeholder coordination. Must be organized, discreet, and able to thrive in a fast-paced environment.

Job Title: Executive Assistant to Director / Senior Management Industry: Footwear Manufacturing / Retail Location: Gurgaon & Bahadurgarh Experience Required: 3-7 Years Salary: As per industry standards (Negotiable) Interview Mode: Face-to-Face Only No. of Positions: 4 (1 Male & 3 Female) Company Overview A leading Indian footwear brand with a strong footprint across domestic markets, known for innovation, style, and quality. The company operates a modern manufacturing setup and is rapidly scaling its presence with a customer-first approach. Job Overview We are hiring Executive Assistants to support the leadership team in daily coordination, planning, and confidential communication. The role requires strong organizational skills, professionalism, and the ability to handle sensitive tasks efficiently. Key Responsibilities Manage daily calendar, appointments, and meeting schedules Coordinate travel arrangements, logistics, and accommodations Prepare business correspondence, reports, presentations, and emails Support Director and senior leadership with confidential administrative tasks Follow up on ongoing projects and ensure timely closures Communicate and coordinate across departments and external stakeholders Assist in organizing review meetings, documentation, and follow-ups Ensure professionalism and discretion in all communications Candidate Requirements Graduate or Postgraduate in any discipline 37 years of relevant experience as an Executive Assistant Strong communication skills in English (written and verbal) Proficient in MS Office (Excel, PowerPoint, Outlook) Must be well-organized, dependable, and capable of multitasking Willing to work from both Gurgaon and Bahadurgarh locations (as needed) Must be available for face-to-face interview only Interested Candidates send resume at hr4akv@gmail.com

Role & responsibilities As the Executive Assistant to the Managing Director, you will provide comprehensive administrative and strategic support, including managing the MDs calendar, travel, and confidential communications. Youll coordinate internal and external stakeholder interactions, organize high-level meetings and presentations, and assist in board-level documentation. The role also involves supporting key business projects through research, data analysis, and timeline tracking, as well as overseeing contract reviews and cross-functional coordination. Additionally, you'll manage national and international travel plans and help organize corporate events and client meetings. Preferred Candidate Profile High level of discretion and confidentiality Strong time management, multitasking, and organizational skills Ability to work independently, anticipate needs, and take initiative Comfortable working in a fast-paced, dynamic environment Age limit - Less then 30 Years

Key Responsibilities : Administrative Support : Manage the Director's calendar, schedule meetings, and coordinate appointments. Correspondence Management : Handle phone calls, emails, and other forms of communication, ensuring timely responses and follow-ups. Document Management : Prepare and edit reports, presentations, and other documents as required. Travel Arrangements : Coordinate travel bookings, including flights, accommodation, and transportation. Event Coordination : Assist in planning and organizing events, meetings, and conferences. Task Management : Prioritize and track the Directors daily tasks, ensuring deadlines are met and operations run smoothly. Confidentiality : Maintain a high level of confidentiality in all aspects of work, especially regarding sensitive information. Miscellaneous Support : Provide general administrative support to the Director as needed. Required Skills and Qualifications : Education : Any Graduate (Preference for candidates with relevant certifications or experience in administrative roles). Experience : 3-5 years of experience as a Personal Assistant or in a similar administrative role. Strong Communication Skills : Excellent written and verbal communication skills. Time Management : Ability to multitask and prioritize responsibilities efficiently. Problem-Solving Skills : Ability to think critically and solve problems independently and proactively. Discretion : Ability to handle confidential information with integrity and professionalism. Attention to Detail : Strong focus on accuracy and quality in all tasks.

Manage and maintain the Director’s calendar: schedule meetings, appointments, travel. Coordinate logistics for internal and external meetings. Maintain organized filing systems, both digital and physical. Strong verbal & written communication skills. Required Candidate profile 1–2 years of exp. in a similar administrative or assistant role. Strong verbal and written communication skills. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).

Brief Job Description Project Management Support: Assist the CEO in planning, executing, and monitoring key projects. Collaborate with internal teams to ensure projects are on schedule and within defined scope. Documentation and Reporting: Maintain project schedules, track milestones, and prepare regular status reports for stakeholders. Create and manage comprehensive project documentation, including plans, timelines, and deliverables. Communication Management: Handle incoming calls, emails, and correspondence related to both administrative and project matters. Draft and edit project-related communications, reports, and documents on behalf of the CEO. Data Analysis: Utilize analytical tools and methodologies to collect, analyze, and interpret complex data sets. Provide insights and recommendations based on data analysis to support strategic decision-making. Meeting Coordination: Prepare meeting agendas, coordinate logistics, and take minutes during meetings. Follow up on action items to ensure effective project execution. Administrative Support: Schedule and coordinate appointments, meetings, and conferences for the CEO. Maintain and organize files, records, and documents, ensuring easy retrieval. Manage and reconcile reports, ensuring accuracy and compliance with company policies . Efficiency and Compliance: Ensure efficient office administration, adherence to company policies, and compliance with established procedures Special Projects & Others: Assist in managing and coordinating special projects and initiatives directed by the CEO . Coordinate with various departments to secure necessary resources for project execution. Identify potential risks and issues in project execution. Work collaboratively to develop and implement mitigation strategies. Stay updated on industry trends and market conditions to inform business strategies . Build and maintain positive relationships with key contacts . H andle sensitive information with the utmost confidentiality . Skills required: Expertise in business analytics & finance. Strong proficiency in analytical tools such as Excel, Tableau, or similar platforms. Presentation preparation skills Research skills in getting the trends for the industry in India and globally Previous experience providing executive support is highly desirable. Educational /Professional Qualification: Bachelor's degree in Business Administration, Masters in Management, or a related field preferred. Work Experience: Proven experience in business analytics, data interpretation, and reporting. 5+ years of relevant experience Competencies Required: Solid research and analytical skills Ability to work independently and as part of a team Strong Communication & Interpersonal Skills Handle sensitive information with the utmost discretion and maintain a high level of confidentiality Build and maintain positive relationships with internal and external stakeholders

The Role includes greeting clients, handling calls, scheduling meetings, and providing admin support. Must be well-spoken, organized, and proficient in MS Office. Prior experience in a law firm or professional setting is preferred

Responsibilities: * Provide administrative support to MD * Coordinate meetings & travel arrangements * Manage calendar, fix appointments & MOMs * Handle correspondence & email management * Execute secretarial tasks with excellence Annual bonus

Key Responsibilities: Manage schedules, draft correspondence, handle communications, maintain files, process expenses, prepare reports/presentations, assist in events, handle confidential info, manage office tasks, arrange travel, and support team.

Job Title: Executive Assistant- Marketing (Female) Preferred- Married Women Experience: 2-5 years Job Location: MG Road, Agra Job Type: Full-time Job Overview: We are looking for a highly organized and proactive Executive Assistant . The ideal candidate will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication between departments. This role demands strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities (KRAs): 1. Calendar & Meeting Management Manage the executives calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, take minutes, and follow up on action items. 2. Communication & Coordination Act as the primary point of contact between the executive and internal/external stakeholders. Draft and manage emails, reports, and presentations. Ensure seamless communication between departments. 3. Project & Task Management Assist in planning and executing key marketing and revenue-related initiatives. Track and follow up on projects to ensure timely completion. Coordinate with cross-functional teams for task alignment. 4. Data & Report Management Maintain and organize critical business data and reports. Prepare and analyze reports to support decision-making. Keep track of performance metrics and key deliverables. 5. Vendor & Stakeholder Coordination Coordinate with vendors, partners, and marketing agencies. Manage documentation, contracts, and payment follow-ups. 6. Travel & Logistics Management Arrange travel, accommodations, and itineraries for the executive. Ensure smooth logistical planning for events and conferences. Experience & Education: Bachelors degree in Business Administration, Marketing, or a related field. Excellent organizational, multitasking, and communication skills. Proficiency in MS Office (Excel, Word, PowerPoint) and project management tools. Strong problem-solving and decision-making abilities with discretion in handling confidential information. Proactive, detail-oriented, and capable of working independently under pressure. Ability to manage multiple priorities while ensuring smooth coordination with stakeholders.

Role & responsibilities We are seeking a proactive and highly organized Schedule Manager to oversee and manage organizational scheduling and planning activities. The ideal candidate will be responsible for coordinating schedules across departments, tracking timelines, and ensuring efficient calendar management for senior leadership. This role requires close collaboration with department heads and top management to align priorities and ensure seamless execution of strategic initiatives. Key Responsibilities: Coordinate and manage schedules for key projects, meetings, and organizational activities Work closely with department heads and the executive leadership team to align timelines with business goals Maintain and update master calendars for cross-departmental planning Anticipate and resolve scheduling conflicts or delays proactively Track progress against set timelines and escalate critical deviations Prepare daily/weekly/monthly schedule reports and dashboards Assist in planning high-level events, review meetings, and project reviews Ensure all stakeholders are informed of schedule changes and updates Eligibility Criteria: Bachelors degree in Business Administration, Project Management, or a related field Proven experience in a scheduling or coordination role Experience working with senior leadership or in a high-responsibility role is preferred

Role & responsibilities A Coordinator between an Office and a Construction Site shall ensure smooth communication, coordination, and execution of tasks between the two locations Preferred candidate profile

Job description Job Title: Executive Assistant- Marketing (Female) Preferred- Married Women Experience: 2-5 years Job Location: MG Road, Agra Job Type: Full-time Job Overview: We are looking for a highly organized and proactive Executive Assistant. The ideal candidate will be responsible for managing schedules, coordinating meetings, and ensuring smooth communication between departments. This role demands strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. Key Responsibilities (KRAs): 1. Calendar & Meeting Management Manage the executives calendar, schedule meetings, and coordinate appointments. Prepare meeting agendas, take minutes, and follow up on action items. 2. Communication & Coordination Act as the primary point of contact between the executive and internal/external stakeholders. Draft and manage emails, reports, and presentations. Ensure seamless communication between departments. 3. Project & Task Management Assist in planning and executing key marketing and revenue-related initiatives. Track and follow up on projects to ensure timely completion. Coordinate with cross-functional teams for task alignment. 4. Data & Report Management Maintain and organize critical business data and reports. Prepare and analyze reports to support decision-making. Keep track of performance metrics and key deliverables. 5. Vendor & Stakeholder Coordination Coordinate with vendors, partners, and marketing agencies. Manage documentation, contracts, and payment follow-ups . 6. Travel & Logistics Management Arrange travel, accommodations, and itineraries for the executive. Ensure smooth logistical planning for events and conferences. Experience & Education: Bachelors degree in Business Administration, Marketing, or a related field. Excellent organizational, multitasking, and communication skills. Proficiency in MS Office (Excel, Word, PowerPoint) and project management tools. Strong problem-solving and decision-making abilities with discretion in handling confidential information. Proactive, detail-oriented, and capable of working independently under pressure. Ability to manage multiple priorities while ensuring smooth coordination with stakeholders.