Executive Assistant

Role & responsibilities

• Calendar and Schedule Management:

  Manage complex calendars, schedule appointments, meetings, and events, and prioritize tasks to optimize the executive's time.

• Communication Coordination:

  Handle calls, emails, and correspondence, responding to requests and serving as a point of contact for internal and external stakeholders.

• Travel Logistics:

  Arrange and coordinate domestic and international travel, including booking flights, accommodations, and visas.

• Document Preparation:

  Create and edit documents, presentations, and reports using software like Microsoft Office Suite.

• Information Management:

  Organize and maintain filing systems for both physical and electronic documents, ensuring confidentiality of sensitive information.

• Project Support:

  Assist with special projects, initiatives, and events, working with other departments as needed.

• Expense Management:

  Prepare and reconcile expense reports for the executive.

• Relationship Management:

  Develop and maintain professional relationships with clients and partners.

• Event Coordination:

  Organize corporate events, both internal and off-site.

Preferred candidate profile

• Exceptional Organizational Skills:

  Ability to manage multiple tasks and adapt to changing priorities.

• Strong Communication Skills:

  Excellent written and verbal communication abilities.

• Proficiency in MS Office:

  Competence in Word, Excel, PowerPoint, and Outlook.

• Discretion and Confidentiality:

  Ability to handle sensitive information with a high level of professionalism.

• Problem-Solving:

  Strong analytical and problem-solving skills.

• Interpersonal Skills:

  Ability to build and maintain positive relationships.