Executive Assistant

Key Responsibilities:

• Administrative Support:

  Provide administrative support to the CEO by managing their calendar, appointments, meetings, and travel arrangements.

• Communication:

  Act as the CEO's liaison, handling phone calls, emails, and written correspondence. Respond to inquiries and ensure timely communication between the CEO and internal/external stakeholders.

• Meeting Coordination:

  Schedule and organize meetings, prepare agendas, take minutes, and follow up on action items. Ensure that the CEO is fully prepared for all meetings.

• Travel Arrangements:

  Organize domestic and international travel, including flight bookings, hotel accommodations, transportation, and itineraries.

• Document Management:

  Prepare, review, and manage various documents, presentations, and reports as requested by the CEO. Maintain a filing system for easy access to important files.

• Confidentiality:

  Handle sensitive information with discretion, maintaining confidentiality in all aspects of the role.

• Project Assistance:

  Assist with various ad-hoc projects as needed, ensuring that tasks are completed on time and to the CEOs specifications.

• Personal Errands:

  Manage personal tasks for the CEO, including personal appointments, gift arrangements, and other personal errands when necessary.

Qualifications:

• Experience:

  Proven experience as a personal secretary, executive assistant, or similar role, ideally supporting senior executives.

• Skills:

• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to prioritize tasks effectively and handle competing deadlines.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office productivity tools.
• Exceptional attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professionalism, discretion, and the ability to build trust with the CEO and other senior leaders.