381 Meeting Planning Jobs - Page 14

Job Title: Executive Assistant to Director Location: BKC / Santacruz Experience: 5+ years Job Type: Full-Time About us: Established in 1993, we are India's largest FMCG Network, exporter, and importer. We provide end-to-end solutions for FMCG Imports, Exports, and Distribution worldwide. With a relentless commitment to excellence, we source high-quality FMCG products globally, ensuring a diverse range to meet market demands. Our robust supply chain infrastructure enables seamless imports, exports, and efficient distribution, guaranteeing timely delivery and superior quality. At Sawariya Group, we stay ahead of industry trends and consumer preferences, offering tailored solutions to support your business growth. Join us on this exciting journey as we transform FMCG Imports, Exports, and Distribution strategies into a resounding success. Connect with us to explore how our expertise and global network can elevate your FMCG business. Let's create value together! Position Overview We are seeking an experienced, detail-oriented, and proactive Executive Assistant (EA) to support Director at Sawariya Group. This role is pivotal in enabling the Director to focus on strategic priorities by managing administrative functions, communication, scheduling, and special assignments. The ideal candidate is a confident professional who can handle high-level responsibilities with discretion, clarity, and efficiency. Key Responsibilities Manage and optimize the Directors schedulecoordinate meetings, appointments, and extensive travel plans. Act as the first point of contact for all internal and external communications, exercising strong judgment and prioritization. Prepare and manage meeting materials, agendas, minutes, and follow-ups. Draft, edit, and manage reports, business correspondence, and presentations with precision. Coordinate with internal departments, vendors, and stakeholders to ensure seamless flow of information and task execution. Conduct in-depth research and compile data for decision-making and strategic initiatives. Maintain organized, up-to-date records, files, and confidential information. Provide support in event coordination, client meetings, and ad hoc business projects. Ensure confidentiality, professionalism, and discretion in all matters. Required Skills & Qualifications Bachelor's degree in business administration, Management, or a related field. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Strong written and verbal communication skills. Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook). Excellent time-management and organizational skills with the ability to multitask effectively. Discreet, reliable, and capable of handling sensitive information with utmost confidentiality. High level of initiative, resourcefulness, and decision-making ability. Flexibility to work extended hours or adjust to shifting priorities when required.

Job Title: Administrative Executive / Admin Officer Location: pattinambakkam, Chennai Job Type: Full-Time Experience: 2+ Years in admin experience Job Summary: We are looking for a reliable and organized Administrative Executive to support day-to-day operations. The ideal candidate will handle office tasks, manage internal communication, support teams, and ensure smooth administrative processes. Key Responsibilities: Coordinate office activities and operations to ensure efficiency and compliance with company policies. Manage and maintain office supplies and inventory. Oversee housekeeping, facility management, and vendor coordination. Handle incoming/outgoing communications, including emails, phone calls, and mail. Maintain records and databases with personnel, financial, and other data. Support HR functions such as onboarding, attendance tracking, and leave management. Assist in the preparation of reports, presentations, and documents. Coordinate meetings, schedules, and appointments. Handle travel arrangements and logistics. Liaise with external partners and service providers. Ensure adherence to health and safety standards in the office. Requirements: Bachelors degree in Business Administration or relevant field. Proven experience as an administrative officer or similar role. Knowledge of office management systems and procedures. Proficiency in MS Office (Word, Excel, Outlook). Strong organizational and multitasking skills. Excellent written and verbal communication. Attention to detail and problem-solving ability. Preferred Skills: Basic understanding of facility and vendor management. Ability to work under pressure and handle confidential information. Interested candidates Please share your resume WhatsApp 7339654170 or mail - ashvitha.c@sodexo.com

1. Event/Travel management 2. Office Management. 3. Managing visits and travelling plan of MD – booking cab/car, flight booking etc. 4. Coordination with various stakeholders. 5. Meeting arrangements etc. 6. Will have to travel as and when required.

• Customer service, handling customer calls / emails, sending solutions to clients • Preparation of quotations as per requirement. • Handling Import documentation. • Ensure timely communication. • Maintain appointments and coordinate. Required Candidate profile Graduate Male 4-5yrs Exp. in Import Documentation Person should be from Gurgaon. Good Typing speed (Mandatory) Proficiency in MS office i.e outlook

Marketing Head required for a monocarton packaging press. He/She should have a strong network of promising clients in the Packaging Industry. He/She can build his own subordinate team. Lead Generation and Marketing Development Required Candidate profile Marketing and communications training is a must. At least 5 - 10 years experience in Packaging industry. Knows how to calculate rate of boxes. Can develop clients and setup meetings. Perks and benefits EPF, Paid leave, Occasional Hybrid work

We are looking for a proactive and detail-oriented Executive Assistant (EA) to support our Director in day-to-day operations, communication, and administrative tasks. The ideal candidate will also assist with basic digital marketing activities , helping enhance our online presence and outreach. This role is perfect for someone who thrives in a fast-paced environment, is tech-savvy, and can juggle multiple responsibilities efficiently. Key Responsibilities :- Manage the Directors calendar, appointments, meetings, and travel schedules Handle confidential documents and maintain effective filing systems Draft emails, reports, presentations, and other business correspondence Coordinate internal and external communications on behalf of the Director Assist in preparing agendas, taking meeting minutes, and following up on action items Manage expense reports, reimbursements, and related administrative tasks Help manage and update company website and social media platforms (LinkedIn, Instagram, etc.) Assist in creating basic graphics, posts, and newsletters using tools like Canva or Mailchimp Required Skills & Qualifications:- 24 years of experience in executive assistance, office administration Excellent verbal and written communication skills Strong organizational, time-management, and multitasking abilities Proficient in MS Office Suite (Word, Excel, PowerPoint) and Google Workspace Basic knowledge of digital marketing tools (Canva, Meta Business Suite, Mailchimp, etc.) Ability to handle confidential information with discretion Positive attitude and a willingness to learn and take initiative

Key Responsibilities: Manage the Director's Schedule: Coordinate and manage the Director's calendar, ensuring efficient use of time and minimizing conflicts. Travel Arrangements: Book travel, accommodations, and meetings for the Director, both domestically and internationally. Correspondence and Communications: Prepare and edit correspondence, reports, and presentations on behalf of the Director. Confidential Matters: Handle sensitive and confidential information with discretion and professionalism. Meeting and Event Coordination: Organize and coordinate meetings, events, and conferences, ensuring seamless execution and attention to detail. Administrative Tasks: Perform various administrative tasks, such as filing, data entry, and record-keeping. Special Projects: Assist with special projects and initiatives as assigned by the Director.

Set up meetings with potential clients and listen to their wishes and concerns Prepare and deliver appropriate presentations on products and services Create frequent reviews and reports with sales and financial data

Responsible for providing high-level administrative support to a Director, managing their schedule & coordinating various tasks to ensure smooth operations & efficient workflow Managing travel, preparing presentations, Banking & accounting work etc.

Executive Assistant Job Description Position Overview: We are seeking a highly organized and communicative Executive Assistant to provide comprehensive administrative support to our senior executives. The ideal candidate will possess exceptional verbal and written communication skills, ensuring seamless interaction with internal and external stakeholders. Key Responsibilities: Calendar & Schedule Management: Efficiently manage executive calendars, schedule appointments, and coordinate meetings to optimize time management. Communication Liaison: Serve as the primary point of contact between executives and internal/external stakeholders, ensuring timely and accurate information flow. Correspondence Management: Draft, proofread, and send emails, memos, and other communications on behalf of executives, maintaining professionalism and clarity. Travel Coordination: Arrange domestic and international travel logistics, including flights, accommodations, and ground transportation. Document Preparation: Prepare reports, presentations, and other documents as required, ensuring accuracy and alignment with executive needs. Meeting Support: Organize and prepare materials for meetings, take minutes, and follow up on action items to ensure timely execution. Confidentiality Maintenance: Handle sensitive information with the utmost discretion and confidentiality, adhering to organizational policies. Key Skills & Qualifications: Communication Proficiency: Exceptional verbal and written communication skills, with the ability to articulate ideas clearly and professionally. Organizational Expertise: Strong organizational and time-management abilities, capable of managing multiple tasks simultaneously. Technical Proficiency: Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Interpersonal Skills: Ability to build and maintain professional relationships with internal and external stakeholders. Discretion: Demonstrated ability to handle confidential information with integrity and professionalism. Adaptability: Flexible and adaptable to changing priorities and demands in a dynamic work environment. Preferred Qualifications: Bachelor's degree in Business Administration or a related field.

Job Title: Executive Assistant (Secretary) Location: Ahmedabad, Gujarat Company: MY SOLAR About MY SOLAR: MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Committed to quality and innovation, we are rapidly expanding across India, offering a dynamic and growth-oriented work environment. Position Overview: We are seeking a highly organized and professional Executive Assistant to support the Director. The ideal candidate will manage schedules, coordinate meetings, handle communications, and ensure smooth administrative operations. This role demands confidentiality, excellent time management, and multitasking skills. Key Responsibilities: Manage the Directors calendar, appointments, and travel itineraries Draft and handle internal/external communication Prepare and maintain reports, presentations, and official documents Organize meetings, create agendas, and record minutes Track project and task progress Manage office logistics, vendor coordination, and supply management Maintain confidentiality in handling sensitive information Required Qualifications: Bachelor’s degree in Business Administration or related field 3+ years of experience as an Executive Assistant or in administration Proficiency in MS Office (Excel, Word, PowerPoint) and Google tools Strong communication, organizational, and multitasking skills Experience with tools like Trello or Asana is a plus Work Details: Office Hours: Monday to Saturday, 9:30 AM – 6:30 PM Location: 604, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad Benefits: Weekly off on Sundays Paid leaves and festival holidays Training and skill enhancement programs Recognition and rewards for performance

Job Description: Role: Executive / Director Assistant Location: Head Office, Vile Parle East Station, Mumbai. Experience: 2 to 5 years Salary: 2.4 to 4.2 LPA Notice Period: 15 days or less Key Responsibilities: Manage and maintain bosses schedules, including appointments, meetings, and travel arrangements. Coordinate and prepare materials for meetings, presentations, and reports. Take detailed notes during meetings and follow up on action items. Assist in exhibitions and trade shows. Assist in incoming and outgoing communications and correspondence of Emails, Calls, Letters etc. Assist in the preparation and review of documents, reports, and presentations. Conduct research and gather information as needed for senior management projects and initiatives. Gather import export data, market data, and internal data from appropriate sources and present them as required by the boss. Maintain confidentiality and handle sensitive information with discretion. Liaise with internal and external stakeholders on behalf of the boss. Organize and manage events, conferences, and other corporate functions. Perform general administrative tasks, such as filing, data entry, and office management. Assist with special projects and other duties as assigned by the boss. Qualifications: Bachelor's degree in Business Administration, Management, or a related field. Minimum of 2 years of experience in an assistant or similar role. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), CRM, MIS. Strong proficiency in Excel, including Pivot Tables and VBA. Excellent communication and interpersonal abilities. Strong organizational and time management skills. High level of professionalism and attention to detail. Ability to handle multiple tasks and prioritize effectively. Strong problem-solving skills and a proactive approach to work. Ability to work independently and as part of a team.

Admin Executive Exp- 5+ Years Loc- Gurgaon Skills- Office Administration, Travel Mgt, Hotel Booking, Calender Mgt, Interview Scheduling, Traveling etc Pkg- 10 LPA NP- Immediate Only Nancy 8586914964 Nancy.imaginators7@gmail.com

Job Title: Executive Assistant to Senior Vice President (SVP) Job Summary: The Executive Assistant to the SVP provides high-level administrative support, ensuring efficient operations and effective communication within the organization. This role involves managing the SVP's calendar, coordinating meetings, handling correspondence, and overseeing special projects. Key Responsibilities: Calendar Management: Schedule and manage the SVP's appointments, meetings, and travel arrangements. Communication: Draft, proofread, and manage correspondence, including emails, memos, and reports. Meeting Coordination: Prepare agendas, organize meeting logistics, and distribute essential materials. Project Management: Lead and support high-level projects, ensuring timely execution and compliance with organizational standards. Data Analysis: Compile and analyze data to prepare reports and presentations. Relationship Management: Build and maintain relationships with internal and external stakeholders. Confidentiality: Handle sensitive information with discretion and maintain confidentiality. Qualifications: Education: Associate's degree in business or secretarial science; bachelor's degree preferred. Experience: Minimum of 5 years of executive-level administrative experience. Skills: Exceptional organizational skills, proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook), strong interpersonal and communication skills, ability to multitask in a fast-paced environment, and maintain confidentiality. Preferred Traits: Detail-oriented Highly organized Proactive and able to anticipate needs Strong problem-solving abilities

1. Manage the professional and personal calendar for Managing Director, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics, Only females can apply. Location - Navi Mumbai, 2. Good Comm Skills

Understanding CEO's priorities and actively working towards completing tasks collaborating with necessary departments. Ability to prioritize tasks for the CEO Excellent communication skills (written, oratory, diction and enunciation) Work closely to keep CEO well informed of upcoming commitments and responsibilities, following up appropriately. Act as a "barometer," having a sense for the issues taking place in the environment and keeping the CEO updated. Anticipate CEOs needs in advance of meetings, conferences, etc. Managing CEOs personal and professional travel, finance, calendar, meetings, and critical contacts. Identify and minute action items from all meetings, assign it to the concerned team(s) and ensure timely follow-up and closure. Excellent articulation and communication skills, Excellent coordination skills and assertiveness, Maintain open communications with various critical teams such as PMO, WMG, Recruitment, Office Administration, Client Partners, Regional CEO’s, Vendors, Partners, including meeting regularly with all the team for their operational efficiency and brief CEO on the ground realities. Coordinate with the necessary team to sort out situations on the ground before it gets escalated to CEO. Coordinate all Executive Team meetings, retreats, assist with staff meetings and events as needed. Provide "gatekeeper" and "gateway" role, providing a bridge for smooth communication between the CEO and staff, demonstrating leadership to maintain credibility, trust, and support with the Executive Team. Complete projects by assigning work to appropriate staff, including the Executive Team, on behalf of the CEO. Work with the Executive Team to coordinate the CEO’s outreach activities. Follow up on contacts made by the CEO to cultivate ongoing relationships. Manage all aspects of organization’s office services. Evaluate and assist in developing office policies and procedures for improved work flow and anticipate future needs as organization grows. Assist in the selection of vendors and purchase equipment, services, and supplies necessary for operation of organization and also negotiate best deals. Ensure the administration team is replenishing office materials such as snacks, printer supplies, paper, office supplies, etc and keep the office clean and intact, Maintaining CEO’s office. Provide event management support as required. Provide hospitality to all guests and help to create a welcoming environment. Invest in building long-lasting relationships both externally and internally. Manage petty cash reimbursements and reconciliation for CEO. Other projects/duties as assigned for the overall benefit of the organization. Open to travel. Maintains confidentiality on all matters both at work and personal space. Other expectations after joining Litmus7. 1. Build a general sense around Litmus7, Retail Domain, Clients and their leaders. 2. General understanding of Invoicing and billing 3. How workforce management is done 4. How recruitment at Litmus7 is done 5. How Retail Academy at Litmus7 works 6. Litmus7 HR, Appraisals and Club system 7. Gathering a fair amount of information around the person she has to interact with before any connection is made. 8. Demonstrated proactive approaches to problem-solving with strong decision-making capability 9. Emotional maturity 10. Highly resourceful team-player, with the ability to also be extremely effective independently 11. Proven ability to handle confidential information with discretion

Role & responsibilities With working experience reporting directly to the CEO/MD providing executive support in a one-on-one working relationship, being the primary point of contact for internal & external constituencies, on all matter pertaining to the Office of the CEO/MD/Chairman, maintaining confidentiality and high level of discretion. Calendar Management Communication Management Meetings Organization, preparing Agenda, Minutes of Meetings and ensuring smooth execution with follow up. Document Management Expenses Management Research & Information Gathering, Compiling reports & Presentation for target Audiences Liaoning & Communication between both internal and external stakeholders, including Director & Family Members Events Planning for Conference, Meetings, Trade Shows, Government Follow ups & others. Confidentiality & Discussion in handling sensitive information matters concerning business & family. Identifying existing process followed between all stake holders and eliminating Red Tape & bureaucracy, to enhance efficiency at all levels of Management. Plan & Co-Ordinate & Assist in all office tasks like Ordering supplies, Legal Notarizations, Maintaining & submitting official bills, accounts & reimbursements, Co-Ordination with Personal Charted Accountants to File Yearly Tax Returns, monitoring compliances on personal & official properties on payment of timely taxes due etc. Guest Relations- both in India & Overseas. Elder/old People - Doctors/Medical Appointments monitoring. Security Protocols Co-Ordination & Monitoring for safety of CEO/MD & Family

Maintain and update financial dashboards using Excel, data analysis, pivot tables, VLOOKUP, MIS reporting. Working Days- Monday - Saturday 2 Years of Relevant Experience

Description We are seeking a highly organized and proactive Executive Assistant to support our Director. The ideal candidate will have 2-3 years of experience in an administrative role and possess exceptional communication and multitasking abilities. Responsibilities Manage and maintain the Directors calendar, including scheduling appointments and meetings. Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items. Handle incoming correspondence, emails, and phone calls, ensuring they are addressed promptly and professionally. Conduct research and compile data to prepare reports and presentations for the Director. Assist in the preparation of business documents, including reports, presentations, and proposals. Coordinate travel arrangements, including booking flights, accommodations, and transportation. Liaise with internal and external stakeholders on behalf of the Director. Maintain and organize confidential files and records. Provide administrative support to special projects as required. Perform general office duties such as ordering supplies and managing office equipment. Skills and Qualifications Bachelors degree or equivalent experience. Proven experience as an Executive Assistant or in a similar administrative role. Strong organizational and time-management skills. Excellent verbal and written communication skills. Ability to handle confidential information with discretion. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong problem-solving abilities and attention to detail. Ability to work independently and as part of a team.

Working Days- 6 Key Responsibilities Executive Support, Communication Liaison, Documentation and Reporting

Name of the Organization: Meru International School Position: EA Founder Location: Miyapur, Hyderabad. Education: Master’s Degree from the reputed institution Age: 25 – 35 years Roles & Responsibilities 1) Manage the founder's calendar, scheduling appointments, meetings, and events, and ensuring timely reminders. 2) Prepare and edit correspondence, presentations, and reports on behalf of the founder. 3) Conduct research and compile information on various topics as requested by the founder. 4) Screen and prioritize incoming emails, phone calls, and correspondence, handling or delegating as appropriate. 5) Make travel arrangements including booking flights, accommodations, and transportation, and preparing itineraries. 6) Coordinate and liaise with internal and external stakeholders, including clients, partners, and team members. 7) Handle personal tasks and errands for the founder as needed. Maintain confidentiality and discretion in all aspects of the role. Qualifications: 1) Proven experience as an executive assistant, personal assistant, or similar role, preferably supporting C-level executives or founders. 2) Excellent organizational and time management skills with the ability to prioritize tasks and work under pressure. 3) Strong communication skills, both written and verbal, with a professional and diplomatic demeanor. 4) High level of discretion and confidentiality in handling sensitive information. 5) Proficiency in Microsoft Office Suite and other relevant software. 6) Bachelor's degree or equivalent experience preferred.

Manage MD’s calendar,scheduling meetings and appointments. Handle confidential correspondence and communications Organize travel arrangements and itineraries Prepare reports,presentations&documents Assist in personal tasks and office administration

Greetings from Edstellar.com Job Title: Assistant Manager, Sales Support / Sales Enablement Department: International Sales Learning & Development Shift: Night Shift (US Time Zone) Location: on-site Employment Type: Full-Time Role Summary: We are seeking a detail-oriented and proactive Assistant Manager Sales Support / Sales Enablement to join our International Sales team for Learning & Development solutions. This role will support sales and operations with client communication, proposal development, CRM management, and cross-functional coordination to enable smooth sales cycles and handovers. The position requires working during the night shift aligned with US business hours. Key Responsibilities: Assist in formatting sales proposals, preparing supporting documentation, and maintaining version control. Update and manage CRM systems with lead statuses, meeting notes, and communication logs. Schedule and coordinate client and trainer meetings, including handling follow-ups and confirmations. Collaborate with the Bid Manager to prepare and submit responses to RFPs and bids. Ensure smooth handovers between sales, operations, and finance teams by managing shared documentation and timelines. Support ad-hoc administrative tasks related to the sales cycle and business development processes. Qualifications & Requirements: 2-4 years of experience in sales coordination, business support, bid administration, or sales enablement roles. Strong communication skills (written and verbal), especially in a B2B or international context. High proficiency in documentation, formatting tools (e.g., MS Word, PowerPoint), and spreadsheet management (Excel/Google Sheets). Hands-on experience with CRM tools (e.g., HubSpot, Salesforce, Zoho). Excellent organizational and multitasking skills, with a keen eye for detail. Ability to work independently during night shifts with minimal supervision. Preferred Attributes: Experience supporting international or Learning & Development sales teams. Familiarity with proposal management platforms and tools. Strong interpersonal skills to coordinate across departments and geographies.

Role: Personal Secretary for MD / Principal Industry: Educational Society Contact no: 7397076469

Dear All An Opportunity Knocks at the door! Freshers and HR Working Professionals!! This is an Invite for you! ->Recruitment ->Onboarding ->Offboarding ->Documentation The Vacancy for HR Specialist in a company that provides end to end HR services