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2.0 - 5.0 years
4 - 7 Lacs
Greater Noida
Work from Office
Job Title: Sales Marketing Support Executive Department : Sales & Marketing Reporting To : Executive Sales Director Location : : Sikandrabad, Uttar Pradesh (UPSIDC Industrial Area) Company : Vollert India Pvt. Ltd. (German MNC Precast Construction Technology) Job Purpose To provide end-to-end sales support to the Executive Sales Director and the sales team by handling quotations, order tracking, client coordination, and proactive communication. The role also includes promoting the companys products and solutions through digital channels and supporting online marketing efforts, including use of AI tools like ChatGPT for content creation and lead generation. Key Responsibilities Sales Support & Coordination Prepare and issue timely and accurate quotations, proposals, and commercial offers in coordination with the sales and technical teams. Track and follow up on open quotations and convert them into active orders. Maintain and update CRM systems and sales trackers regularly. Coordinate between internal departments (design, production, logistics, etc.) and clients to ensure smooth project execution. Assist in preparing sales presentations, project documentation, and client-specific proposals. Maintain organized records of client interactions, contracts, and sales reports. Client Communication & Relationship Management Act as the first point of contact for client queries and coordinate timely responses. Schedule meetings, calls, and site visits for the sales director and other senior team members. Maintain professional communication with customers via email, phone, and in-person interactions to support relationship building and customer satisfaction. Digital Marketing & Promotion Manage the companys social media platforms (LinkedIn, Facebook, etc.) to promote products, projects, and company news. Use tools like ChatGPT to assist in creating marketing content such as posts, captions, emailers, product briefs, and sales literature. Support online lead generation campaigns through digital platforms and respond to incoming leads. Collaborate with the marketing team (or external partners) to implement content strategies, paid campaigns, and website updates. Skills & Qualifications Bachelors degree in, Marketing, Engineering, or a related field. 25 years of experience in a sales support, coordination, or inside sales role. Excellent communication skills – written and verbal. Proficient in MS Office (Excel, PowerPoint, Word) and CRM tools. Working knowledge of LinkedIn and other social media platforms for business use. Exposure to using AI tools like ChatGPT for content and marketing tasks is a plus. Organized, detail-oriented, and able to multitask under deadlines. Key Attributes Strong interpersonal skills with a customer-focused mindset. Proactive and solution-oriented with strong follow-up ability. Team player with the ability to work independently. Tech-savvy and open to learning new tools and digital platforms.
Posted 1 month ago
8.0 - 13.0 years
10 - 20 Lacs
Mumbai
Work from Office
We are looking for a mature and dynamic leader with a great acumen for Business Development & Operations Management, to take charge of our company wide B2B Business. The ideal candidate will be responsible for building and scaling the B2B vertical across India. This includes strategic client acquisition, sales growth, credit control, operational efficiency, and full P&L ownership of the vertical. The ideal candidate needs to have deep industry experience, particularly in the car after-sales ecosystem, with strong connections across OEM service networks and a proven track record in driving B2B growth. Role: National Head-B2B Exp: 5+ years || Location: Bhandup, Mumbai CTC: up to 20 LPA Job Responsibility: Segment customers by value and opportunity OEM service centers, shared mobility, garages, used car players, and fleets. Own the complete P&L of the B2B vertical, ensuring profitability and operational efficiency. Drive revenue growth across all product categories (tyres, batteries, alloy wheels). Build long-term relationships with key decision-makers in OEM service centers, fleet operators etc. Liaise with finance/legal teams for credit approvals and dispute resolution Coordinate with supply chain, fulfillment, and customer service teams to deliver an exceptional B2B customer experience Identify new revenue opportunities and provide strategic inputs to product and marketing teams Skills: P&L management and financial acumen with an ownership mindset Strong negotiation, communication, and enterprise sales capability. High integrity in credit and compliance practices Key Attributes: Entrepreneurial mindset with strong ownership. Deep understanding of car after-sales service operations. Excellent people leadership and cross-functional collaboration. Willingness to travel extensively and work in a dynamic, high-growth environment Services Into: Tyres /Batteries /Alloy Wheels/fitted /Accessories
Posted 1 month ago
2.0 - 4.0 years
3 - 5 Lacs
Pune
Work from Office
Role & Responsibilities Administrative Support: Manage the Director's calendar, schedule meetings, and appointments. Handle and prioritize correspondence, emails, and phone calls. Prepare presentations, reports, and other documents as needed. Maintain and organize files, both physical and digital. Assist with expense reports and other administrative tasks. Conduct research and gather information as required. Logistical Support: Arrange travel, including flights, accommodation, and ground transportation. Coordinate meetings, conferences, and other events. Handle errands and other personal tasks as needed. Prepare agendas and meeting materials. Communication: Act as a point of contact for internal and external stakeholders. Maintain clear and professional communication channels. Ensure the Director is well-informed about important matters. Take accurate notes and follow-up on actions taken at meetings. Confidentiality: Handle sensitive and confidential information with discretion and care. Maintain a high level of professionalism and discretion in all interactions. Other Duties: Assisting with project management and deliverable execution, keeping team on track to meet key goals Ensuring client satisfaction with timely communications and product delivery coordinate activities of a small team to ensure organized and efficient workflow Preferred candidate profile Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Procurement, or a related field. Proven work experience in procurement, purchasing, or supply chain management. Excellent negotiation, communication, and leadership skills. Proficient in MS Office, ERP systems, and procurement software.
Posted 1 month ago
2.0 - 5.0 years
42 - 66 Lacs
Noida
Work from Office
Seeking a smart, organized Personal Assistant to the CEO to manage scheduling, communication, travel, and confidential tasks. Must be proactive, tech-savvy, and professional. Accessible workspace Assistive technologies Health insurance Employee state insurance Annual bonus Sales incentives Performance bonus
Posted 1 month ago
1.0 - 6.0 years
1 - 3 Lacs
Ludhiana
Work from Office
reeting and directing visitors, answering questions, and responding to complaints and requests. Making arrangements for meetings and travel. Performing basic office tasks, such as data entry, answering phones, taking messages, sorting mail.
Posted 1 month ago
1.0 - 3.0 years
3 - 4 Lacs
Kolkata
Work from Office
Role & responsibilities Provide comprehensive administrative support for legal documentation and secretarial activities. Manage executive calendars, coordinate meetings, appointments, and travel arrangements (domestic and international). Handle correspondence, draft letters, and manage process-oriented tasks efficiently. Ensure seamless coordination between executives, teams, and external stakeholders through effective communication. Oversee day-to-day operational activities to ensure smooth and efficient office operations. Assist with personal appointment bookings for executives as required. Follow up on all office tasks to ensure deadlines and objectives are met. Use strong negotiation skills to manage relationships and handle confidential agreements and information discreetly. Preferred candidate profile 1-3 years of experience as an Executive Assistant or in a similar role. Expertise in Executive Assistance (EA), Personal Assistance (PA), Secretarial Activities, Travel Arrangements, and Scheduling Appointments. Strong negotiation skills with the ability to manage sensitive and confidential information discreetly. Excellent organizational and time management skills, with strong attention to detail. Proficient in using Microsoft Office Suite and Google Workspace. Good communication skills, both written and verbal. Ability to handle extensive travel and work independently. Role Description: The Executive Assistant will provide high-level administrative support to the executive team, ensuring efficient operation and management of their schedules and tasks. This role requires a proactive individual with excellent organizational and negotiation skills, attention to detail, and the ability to handle sensitive information with discretion. The ideal candidate will be comfortable handling personal appointment bookings, following up on all office tasks to ensure timely completion, and should have strong knowledge of Google Workspace.
Posted 1 month ago
2.0 - 5.0 years
0 - 2 Lacs
Ahmedabad
Work from Office
Greeting From Pipara & Co LLP.. Job Overview: We are seeking a highly organized and proactive Personal Assistant to support Directors with day-to-day administrative tasks and time management. The PA will handle a variety of responsibilities to help ensure the executives time is managed efficiently and priorities are handled effectively. Job Title: Personal Assistant Required Experience: 2 to 5 years Qualification: Any Graduation Salary: No fix bar for perfect candidate Job Location: Law Garden, Ahmedabad Roles and Responsibilities Manage daily calendars, schedule appointments, and coordinate meetings for executives. Arrange travel arrangements, including booking flights, hotels, and transportation as needed. Coordinate logistics for events, conferences, and presentations by handling tasks such as venue selection, catering orders, and audiovisual equipment rentals. Provide administrative support to senior management by preparing documents, reports, and other materials as required. Handle incoming calls and emails on behalf of executives while maintaining confidentiality. Interested candidate share their update resume or can contact: HR Divya Rawat Ph.: 6353729279 Email: hr@pipara.com
Posted 1 month ago
5.0 - 8.0 years
6 - 13 Lacs
Bengaluru
Work from Office
Position Summary Were product-and-services company looking for an outspoken, honest, and articulate teammate who will dedicate roughly 70 % of their time to supporting our CEO and 30 % to keeping our office and distributed team running smoothly . Prior Executive Support or Office-admin experience is not a must we hire for potential, attitude, and the ability to communicate clearly across all levels. Youll receive a structured onboarding plan, mentorship, and stretch projects to accelerate your career. Key Responsibilities Executive Support Leadership Calendar Management - moving schedule, flag conflicts early, and propose solutions. Meeting Prep & Follow-up Create agendas, background briefs, and concise minutes that map to company Objectives & Key Results (OKRs). Travel Arrangements Confidential Gatekeeper Triage requests so the leadership focuses on high-impact work. Project Tracking Monitor leadership action items and nudge owners to hit deadlines. Office & Team Administration Facility Management Coordination Asset & Inventory Management Facility Security & Safety Travel Management Insurance Note: If you havent done every task above, thats okaywell teach you. What matters most is resourcefulness, integrity, and the confidence to speak up when something needs fixing. What Will Help You Thrive Here Outspoken Ownership You share ideas openly, ask direct questions, and advocate for the best solution—even with senior leaders. Honesty & Integrity – You handle sensitive information discreetly and always tell the truth, even when it’s hard. Clear Communication – You write and speak in plain language that bridges executives, engineers, and customers. Growth Mindset – You enjoy figuring things out and see feedback as fuel. Organizational Instinct – Friends rely on you to make plans and hit deadlines. Tech-Curious – Comfortable in Microsoft Office; eager to learn tools. Nice-to-Have (Absolutely not deal-breakers) Experience in admin, executive assistance, hospitality, customer-service, or project-coordination roles. Exposure to startups or fast-scaling environments. Education: A bachelor’s degree in any discipline—or equivalent experience—is welcome. We believe great communicators and problem-solvers come from everywhere. If you meet some—but not all—of these criteria, and the role excites you, please apply. Research shows many candidates (especially women and under-represented groups) only apply when they check every box. We hire for potential. Compensation & Benefits Package based on market standard Employee Group Health Insurance - Covering employee his/ her spouse and 2 children's health up to 5 lakhs. Employee Group Accidental Insurance - Covering the accidental risk up to 25 lakhs Employee Group Term insurance - which will cover 50 lakhs death coverage Gratuity - This will be an additional benefit apart from salary if an employee serves more than 5 years
Posted 1 month ago
3.0 - 7.0 years
9 - 12 Lacs
Mumbai
Work from Office
We are seeking a highly organized and professional Executive Assistant to provide comprehensive support to the Senior Management. The ideal candidate will be responsible for handling a wide range of administrative and executive tasks, allowing the executive to focus on strategic business priorities. Key Responsibilities: Calendar Management: Schedule and organize the executives appointments, meetings, and travel arrangements. Ensure efficient time management and prioritize scheduling conflicts. Communication: Manage emails, phone calls, and other communications on behalf of the executive. Draft, review, and send correspondence. Meeting Coordination: Organize meetings, including setting up logistics, preparing agendas, taking minutes, and ensuring timely follow-ups. Travel Management: Coordinate and book travel arrangements, including flights, hotels, and transportation. Prepare itineraries and ensure all details are well-organized. Document Preparation: Assist with the preparation of reports, presentations, and other documents for meetings. Ensure all documents are accurate and meet the executives expectations. Project Management Support: Assist with project coordination and tracking, ensuring timelines are met and deliverables are completed on time. Confidentiality: Handle sensitive information with the utmost discretion and maintain confidentiality in all matters. Budget and Expense Tracking: Assist with budgeting, track expenses, and help prepare reports for the executives review. Office Management: Oversee office supplies, equipment, and other operational tasks to maintain a smooth and productive office environment. Liaison: Serve as the primary point of contact between the executive and internal/external stakeholders. Required Skills and Qualifications: Proven experience as an Executive Assistant or in another administrative role supporting senior leadership. Strong organizational skills and attention to detail. Excellent written and verbal communication skills. Ability to handle sensitive and confidential information. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong time management and multitasking abilities. Proactive, with the ability to anticipate needs and challenges. Ability to work under pressure and in a fast-paced environment. Strong interpersonal skills and ability to work well with diverse teams. Preferred Qualifications: • 3 - 7 years of EA experience supporting senior executives, directors, or CXOs. Proficiency in MS Office and business communication tools. Bachelor's degree or equivalent experience in business administration or a related field Application Requirements: 1. Open to work from office (Location - Lower Parel). 2. Should be comfortable supporting multiple reporting managers and handling their schedules, communication, and coordination efficiently. 3. Available to join at the earliest.
Posted 1 month ago
4.0 - 9.0 years
3 - 7 Lacs
Thane
Work from Office
Job description Assisting MD and handling day to day secretarial activities, giving administrative support, travel management, co-ordination with departments, handling personal work, MIS reports etc. Acts as liaison to the Board of Directors and board Executive Committee; orders meeting refreshments/meals and prepares conference room; attends all board meetings, records, transcribes, and distributes meeting minutes; maintains historical files. Maintains Directors appointment calendar by scheduling meetings, teleconferences and travel including itineraries, airline reservations, hotel accommodations, rental cars, and all other travel needs. Conserves Directors time by reading, researching, and routing correspondence; drafting letters and documents; and screening and rerouting phone calls. Maintains personnel and customer confidence and protects operations by keeping information confidential. Organizing & coordinating external communication (with potential and current clients, partners and associates etc.) Coordinating, acting as interface between internal functions of the organization and the top management & following up appropriately on internal and external commitments. Required Candidate profile: Experience of 4+ years in similar profile. Excellent Coordination skills. Impeccable spoken and written professional English. Ability to multitask. Capable of independently preparing different reports. Strong computer skills and MS Office proficiency. Candidate should be sincere and responsible for all secretarial work. Experience providing support to multiple professionals and managing competing priorities. Ability to work in a high performing culture, under pressure and with time-sensitive deadlines. Working Days : 06days (Monday to Saturday)
Posted 1 month ago
5.0 - 15.0 years
3 - 9 Lacs
Navi Mumbai, Maharashtra, India
On-site
Urgent Requirement Executive Assistant Secretary Male Candidate only for one of the reputed company in business for 50+ years in Mumbai. Description We are seeking a highly organized and proactive Executive Assistant Secretary to support our senior executives. The ideal candidate will have significant experience in administrative roles and be adept at managing multiple tasks while maintaining a high level of professionalism. Responsibilities Manage executives schedules, appointments, and travel arrangements. Prepare and edit correspondence, reports, and presentations. Organize and maintain files and records. Act as a point of contact between executives and internal/external clients. Coordinate meetings and events, ensuring all logistics are handled. Assist in the preparation of budgets and expense reports. Perform research and compile data for reports and presentations. Handle confidential information with discretion and professionalism. Skills and Qualifications Proven experience as an executive assistant or in other administrative roles (5-15 years of experience). Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Excellent organizational and time management skills. Strong verbal and written communication skills. Ability to multitask and prioritize work effectively. Attention to detail and problem-solving skills. Discretion and confidentiality in handling sensitive information. Familiarity with office management procedures and basic accounting principles. Salary will be as per company norms You may REFER your FRIEND/s on WhatsApp group etc. For more information contact immediately with the updated CV. Lydia Recruiters Sanan Fernandez HEAD HR (M) 961 961 5625 (E) [HIDDEN TEXT]
Posted 1 month ago
0.0 - 2.0 years
2 - 3 Lacs
Noida
Work from Office
Responsibilities: * Meet revenue targets through sales for the corporate gifts & BD efforts * Qualify leads for gifting, plan meetings with clients, close deals * Cold call, generate leads, acquire clients * Use inside sales, mass mail campaigns Sales incentives
Posted 1 month ago
1.0 - 4.0 years
2 - 3 Lacs
Ahmedabad
Work from Office
Well-organized, presentable, and proactive FEMALE who can work as a Front-Desk Executive with administrative support. Along with Frontdesk, should Assist with daily office operations and general administration •
Posted 1 month ago
2.0 - 7.0 years
1 - 4 Lacs
Rajkot
Work from Office
Roles and Responsibilities Manage director's calendar, schedule appointments, meetings, and events. Coordinate travel arrangements including flight bookings, hotel reservations, and logistics. Prepare monthly reports on business performance and provide insights for improvement. Handle correspondence such as emails, letters, and presentations on behalf of the director. Provide administrative support to ensure seamless operations within the organization.
Posted 1 month ago
2.0 - 4.0 years
3 - 4 Lacs
Mumbai
Work from Office
Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus
Posted 1 month ago
2.0 - 7.0 years
3 - 4 Lacs
Mumbai, Thane, Navi Mumbai
Work from Office
Lead, Manage & Train SMO, SME & Graphic Designers Team. Keeping track daily & monthly clients post. Daily meetings with team & flashing to do list. Monthly Reports n ensure shared with clients on timely basis. Coordination with Clients n Meetings.
Posted 1 month ago
2.0 - 7.0 years
2 - 3 Lacs
Nalagarh
Work from Office
Organized & efficient married females required as office coordinator for administrative support, vendor follow up, client coordination, maintain office records, accounting tasks related to invoices, checks, reimbursements, office supplies etc Required Candidate profile Female married graduates with minimum 2+ years’ experience in office administration & support position. Strong organizational & time management skills. Proficient in MS Office ( Word & Excel).
Posted 1 month ago
5.0 - 6.0 years
0 - 0 Lacs
Gurugram, Delhi / NCR
Work from Office
Job Title : Executive Assistant Location State : Haryana Location City : Gurgaon Experience Required : 5 to 6 Year(s) Shift: Day Shift Work Mode: Onsite Position Type: Contract Openings: 1 Company Name: VARITE INDIA PRIVATE LIMITED About The Client: An American multinational computer technology company headquartered in Austin, Texas, United States. A global technology provider offers a comprehensive suite of software solutions, encompassing a flagship relational database management system, enterprise resource planning, customer relationship management, and cloud services. Additionally, the company delivers middleware products, business intelligence tools, and industry-specific applications, addressing diverse business needs worldwide. As a key player in application development, it stewards a widely utilized programming language. These software solutions cater to businesses across various industries and are widely adopted for scalability, security, and innovation. About The Job: CORE RESPONSIBILITIES Calendar Travel & Logistics Expenses Coverage Provide high-volume calendaring, travel, and expense support • Provide Admin services during designated support hours • Manage complex calendars for multiple clients in multiple locations • Schedule internal and external meetings for multiple clients • Schedule and manage recurring and ad-hoc meetings and room bookings across campuses • Establish ongoing relationship and communications with clients to learn business priorities and apply to support Partner with clients and other Administrative Assistants for meeting coordination • Provide proactive time management recommendations to executives • Coordinate domestic and international travel arrangements via travel tool • Prepare and submit corporate card expense reports • Maintain program scope of support within agreed-upon service level agreements • Provide coverage support for fellow colleagues Qualifications: B.COM/ MBA/ BCA/ MCA/ B.TECH/ MCA How to Apply: Interested candidates are invited to submit their resume using the apply online button on this job post. Equal Opportunity Employer: VARITE is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, marital status, veteran status, or disability status. Unlock Rewards: Refer Candidates and Earn. If you're not available or interested in this opportunity, please pass this along to anyone in your network who might be a good fit and interested in our open positions. VARITE offers a Candidate Referral program, where you'll receive a one-time referral bonus based on the following scale if the referred candidate completes a three-month assignment with VARITE. Exp Req - Referral Bonus 0 - 2 Yrs. - INR 5,000 2 - 6 Yrs. - INR 7,500 6 + Yrs. - INR 10,000 About VARITE: VARITE is a global staffing and IT consulting company providing technical consulting and team augmentation services to Fortune 500 Companies in USA, UK, CANADA and INDIA. VARITE is currently a primary and direct vendor to the leading corporations in the verticals of Networking, Cloud Infrastructure, Hardware and Software, Digital Marketing and Media Solutions, Clinical Diagnostics, Utilities, Gaming and Entertainment, and Financial Services.
Posted 1 month ago
0.0 years
3 - 5 Lacs
Mumbai City, Maharashtra, India
On-site
Description We are seeking a highly organized and proactive Executive Assistant to support our executive team. This role is ideal for freshers/entry-level candidates who are looking to kickstart their career in a dynamic environment. Responsibilities Manage the executive's schedule, including appointments, meetings, and travel arrangements. Prepare and organize documents for meetings and presentations. Handle correspondence, including emails and phone calls, with professionalism and confidentiality. Assist in project management and coordination as needed. Maintain filing systems and databases, ensuring all information is up to date and easily accessible. Conduct research and compile reports as directed by the executive. Act as a liaison between the executive and other departments or external stakeholders. Skills and Qualifications Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong organizational and time management skills. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Attention to detail and problem-solving abilities. Familiarity with office management software and tools. Basic understanding of project management principles.
Posted 1 month ago
0.0 - 1.0 years
1 - 3 Lacs
Noida
Work from Office
Responsibilities: * Cold call potential clients * Coordinate client meetings * Follow up with leads * Plan sales strategies * Generate new business opportunities Sales incentives
Posted 1 month ago
1.0 - 3.0 years
1 - 1 Lacs
Vijayawada
Work from Office
Responsibilities: * Schedule meetings & appointments * Handle calls, emails & correspondence * Manage executive calendar & travel plans * Coordinate secretarial activities * Generate leads through networking
Posted 1 month ago
8.0 - 10.0 years
9 - 9 Lacs
Gurugram
Work from Office
POSITION OVERVIEW Location: NHO- Gurgaon Engagement: On Contract basis likely to be continue Age Limit: Below-40 Years The Secretary shall be responsible for complete compliance to The Societies Registration ACT 1860 as amended from time to time, conduct BOG meetings, drafting of agenda & minutes & action taken etc. and responsible & head the HR & Administration of ATDC PAN India. EDUCATION, QUALIFICATIONS: Essential : Should have Masters or equivalent qualification from a reputed University/ Institution and well versed with The Societies Registration ACT 1860. Desirable: MBA / Masters Degree in HR Management or equivalent qualification from a reputed University / Institution. EXPERIENCE: Essential: 8-10 Years (Managerial) experience with minimum 3 years of experience in work related to The Societies Registration ACT 1860 in reputed organization. Exposure in overseeing and coordinating all BOG matters, administrative functions like office operations, including facility maintenance, space planning, inventory management, lease agreement / MOU and procurement etc. KNOWLEDGE, SKILLS & ABILITIES: Outstanding interpersonal, problem-solving, conflict-resolution and analytical abilities, people oriented and results driven, knowledge of HR systems and databases, excellent written and oral communication skills, proficient and confident in using IT tools. SALARY: CTC of Rs. 9.60 Lakh per Annum. ENGAGEMENT : On contract basis for 2 years, likely to be continued. APPLICATION PROCESS Applications must include a covering letter and with full curriculum vitae. Interested candidates are required to send their CV to hr@atdcindia.co.in within 15 days of release of advertisement. Only shortlisted candidates shall be called for online interaction followed by personal interview. ATDC reserves the right to cancel this recruitment/cancel any application without assigning any reason.
Posted 1 month ago
4.0 - 9.0 years
4 - 6 Lacs
Mangaluru
Work from Office
. We’re looking for an Executive Assistant for a reputed real estate firm based in Mangalore Excellent communication and coordination skills Real Estate or related industry experience preferred
Posted 1 month ago
8.0 - 13.0 years
4 - 8 Lacs
Ghaziabad
Work from Office
Role & responsibilities Maintaining comprehensive and accurate corporate records, documents and reports Providing assistance, such as writing and editing emails, drafting memos and preparing communications Organizing meetings, including scheduling, sending reminders and organizing catering when necessary Answering incoming phone calls in a polite and professional manner and accurately taking messages Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department Managing the executive's day-to-day calendar, including making appointments and prioritizing the most sensitive matters Coordinating travel arrangements (both domestic and international) and create trip itineraries Using various software, including word processing, spreadsheets, and presentation software to prepare reports and/or special projects Act as the point of contact among executives, employees, clients and other external partners Experience as a virtual assistant if required Helping prepare for meetings Accurately recording minutes of meeting Opening, sorting and distributing incoming faxes, e mails, and other correspondence Reading and analyzing incoming memos, submissions and distributing them as needed Preferred candidate profile Female - Married & Settled Excellent Communication Skills Nearby Location
Posted 1 month ago
3.0 - 8.0 years
3 - 5 Lacs
Hyderabad
Work from Office
Mendu Enterprise Private Ltd. Executive Assistant to MD - Job Profile: The Executive Assistant to the Managing Director (MD) provides high-level administrative and strategic support to the MD, ensuring effective time management, coordination of activities, and smooth communication within the organization. The role requires handling sensitive information, managing complex schedules, and assisting with both operational and strategic tasks. Roles and Responsibilities: Prioritize and manage the MDs calendar, scheduling meetings and appointments. Act as the main point of contact between the MD and stakeholders, handling correspondence. Organize meetings, prepare agendas, take minutes, and follow up on action items. Prepare, edit, and proofread reports, presentations, and documents for the MD. Assist with tracking projects, ensuring deadlines are met and tasks are completed. Arrange travel, accommodations, and logistics for the MDs business trips and events. Assist in preparing presentations and conduct research to support decision-making. Maintain confidentiality and ensure professionalism in all aspects of the role. Skills, Qualifications & Requirements: Technical Skills: Office Software Proficiency: Advanced skills in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) and Google Workspace for document creation, scheduling, and communication. Project & Calendar Management Tools: Experience with project management software (Asana, Trello) and calendar tools (Google Calendar, Outlook) for task and schedule coordination. Communication & Virtual Tools: Proficiency in virtual meeting platforms (Zoom, Microsoft Teams) and document management systems (Google Drive, SharePoint) for seamless communication and collaboration. Domain & Experience: Candidate should have 3-5 years of experience supporting senior executives, preferably in a fast-paced corporate environment. Certifications: Administrative certifications (e.g., Certified Administrative Professional - CAP) may be a plus. Education: Bachelor's/Masters degree in Information Systems, Computer Science, Business Administration, or an equivalent field from a top-tier college. Communication & Soft Skills: Excellent communication skills, both verbal and written . Ability to collaborate effectively with different departments and stakeholders. Strong organizational and time management skills to handle multiple priorities. Location: Hyderabad How to Apply: If you are looking to work in a dynamic environment and make an impact with your industry and leadership skills, please submit your resume to careers@mendugroup.in Please mention EA to the MD " in the subject line. For clarifications call us at +917995642221/+918341005383. About MENDU: Mendu Enterprises specializes in OFC Project executions and Operations since 2000. Our core business areas include GIS Mapping Services, Enterprise Data Solutions & Essential Supplies, OFC Turnkey Project, Telecom OSP Project, OFC Network O&M, and Last Mile Customer Link Delivery. We are keen to bring aboard a skilled professional to lead our Commercial Operations team. Visit https://mendugroup.in/ to know more about us Interview stages and steps: Stage 1: Initial screening based on submitted applications and response to candidates. - within 2 days by HR Stage 2: Fitment conversation (Virtual or in-person) with the HR Stage 3: Management discussion (Virtual or in-person Stage 4: Final Discussion with CEO/Director (Virtual or in-person) Offer negotiation by HR (Virtual or in-person) Offer release Offer acceptance by candidate Welcome and on-boarding process for successful candidates.. Page 1 of 3
Posted 1 month ago
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