Executive Assistant To Managing Director

Job Title: Executive Assistant to MD

Reporting To: Managing Director

Key Responsibilities:

1. Administrative & Executive Support

* Manage the MDs calendar, appointments, meetings, and travel arrangements.

* Prepare agendas, presentations, and documents for board meetings, reviews, and client interactions.

* Draft, review, and manage correspondence, reports, and official communication on behalf of the MD.

2. Coordination & Communication

* Act as the primary point of contact between the MD and internal departments, clients, and external stakeholders.

* Ensure timely flow of information, decisions, and approvals from the MD’s office.

* Maintain confidentiality and discretion in handling sensitive information.

3. Strategic & Business Support

* Assist the MD in monitoring business plans, targets, and performance metrics.

* Track key projects, deadlines, and deliverables, ensuring follow-up and timely execution.

* Conduct research, data analysis, and prepare business reports to support decision-making.

4. Meeting & Event Management

* Organize and coordinate executive meetings, conferences, and corporate events.

* Record minutes of meetings and ensure timely circulation of action points and follow-ups.

* Liaise with clients, vendors, and partners for high-level meetings and engagements.

5. Office & Document Management

* Maintain organized filing systems for contracts, records, and confidential documents.

* Support budget tracking, expense management, and approval processes for the MD’s office.

* Oversee special projects as assigned by the MD.

Key Skills & Competencies:

* Strong organizational and multitasking ability.

* Excellent verbal and written communication skills.

* High level of professionalism, integrity, and confidentiality.

* Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and business software tools.

* Analytical skills with attention to detail.

* Ability to work under pressure and adapt to dynamic priorities.

Qualifications & Experience:

* Graduate/Postgraduate in Business Administration, Management, or related field.

* 2–7 years of experience as an Executive Assistant, Personal Assistant, or in a similar executive support role.

* Prior experience in supporting senior leadership/executives in a corporate environment is preferred.