381 Meeting Planning Jobs - Page 9

Role & responsibilities Coordinate arrangements, meetings and/or conferences as assigned. Prepare reports, presentations and correspondence accurately and swiftly. Create and organize information, and generate reference tools for easy use (wherever necessary) Answer and screen telephone calls, and respond to emails, messages and other correspondence. Travel arrangements - booking tickets, VISA renewals, preparing itinerary for management and HODs Managing credit card statements and travel expenses of MD One point of Travel desk for employees on Flights/ Train/ Bus/ Passport/ Visas/ Forex Professionally greet and receive guests and clients. Admin activities like - company car maintenance, fastag maintenance etc., Event Planning - organize & oversee corporate events Financial Monitoring - keeps an eye on expenses, budget. Team communication - with Dept. HODs Problem solving - Address potential issues before then became problem Proficient with Google suite (word, excel, PPT) Ability to work under pressure and meet deadlines Methodical thinker and detailed research proficiency Preferred candidate profile Language - Kannada, English & Hindi Education - Any Graduate/Post Graduate - preferably Management Stream. Female candidates only can apply. Immediate joiner preferred. Benefits : Mediclaim Insurance

Key Responsibilities: 1. Business Analysis & Reporting Analyze business performance metrics and financial data to assist in strategic planning. Create dashboards, pivot tables, and advanced Excel reports for ongoing business reviews. Track KPIs and generate insights to support decision-making. Coordinate with cross-functional teams for data gathering and alignment. Analyze sales, operations, and financial data to identify business trends. Support preparation of annual business plans, budgets, and strategic reviews. Create dashboards, MIS reports, and business insights for informed decision-making. 2. Executive Assistant Responsibilities Work closely with the Director to support strategic and operational priorities. Manage schedules, prepare briefings, and facilitate internal/external communication. Draft presentations, business reviews, and reports for board/external stakeholders. Organize and coordinate leadership meetings, offsites, and follow-ups. 3. Project Management Lead or assist in execution of cross-functional projects as per MDs directives. Monitor key KPIs and ensure timely completion of high-impact initiatives. Collaborate with departments to troubleshoot challenges and escalate risks. 4. Strategic Support Participate in business strategy formulation and execution. Assist in M&A evaluations, new business pitches, or investor communications if applicable. Provide a second line of thought in critical decisions.

Location : Sector V, Kolkata Work Schedule : 5.5 days/week (Alternate Saturdays are half-days) Experience Required : Minimum 35 years in an Executive Assistant, Coordinator, or Administrative role Reports to : Director (Direct Reporting) Team Size Managed : None initially, but will coordinate across departments Preferred Gender : Female Travel Time : Should be within 45 minutes from Sector V office About Us We are a fast-growing business in the premium decorative materials space, with a 30-year legacy and a strong focus on innovation, scale, and operational excellence. Our team is rapidly expanding across sales, marketing, operations, design, and technology. As we enter our next growth phase, we are looking for a sharp, committed Executive Assistant to work directly with our Director and become a key driver of coordination, process, and execution. Key Responsibilities Serve as the right hand to the Director for all internal and external coordination Manage the Director’s day-to-day work — calendar, task list, follow-ups, reminders, and communications Ensure seamless coordination with all departments on behalf of the Director (admin, sales, marketing, operations, etc.) Follow up on all delegated tasks, drive timely execution, and maintain status dashboards Handle both professional and personal coordination tasks as needed Assist in creating documents, SOPs, reports , and Excel trackers Coordinate and prepare for meetings, take minutes, and ensure follow-ups are completed Research vendors, suppliers, and business requirements when assigned Help streamline communication by being the single point of contact for certain internal or vendor requests Oversee and manage any runners or junior office support assigned Ideal Candidate Profile Highly organized, detail-oriented , and proactive with excellent follow-up skills Outstanding verbal and written English communication Comfortable in a high-pressure, fast-paced environment Skilled in Google Sheets, Microsoft Excel, and Word Able to handle sensitive and confidential information with discretion Naturally assertive yet polite — able to coordinate with senior team members effectively Comfortable doing multi-domain tasks , from scheduling and document creation to vendor coordination and errands Past experience as a secretary to MD/Director/CEO or as a senior coordinator will be a strong plus Should show long-term thinking, loyalty, and stability — not someone who hops between jobs frequently Growth Path This is a high-visibility, high-impact role that sits at the center of the organization’s functioning. The EA will become the voice and executor for the Director — a position of influence, trust, and opportunity. Over time, this role can evolve into a Chief of Staff or Senior Operations Coordinator role based on performance.

Brief Job Description Project Management Support: Assist the CEO in planning, executing, and monitoring key projects. Collaborate with internal teams to ensure projects are on schedule and within defined scope. Documentation and Reporting: Maintain project schedules, track milestones, and prepare regular status reports for stakeholders. Create and manage comprehensive project documentation, including plans, timelines, and deliverables. Communication Management: Handle incoming calls, emails, and correspondence related to both administrative and project matters. Draft and edit project-related communications, reports, and documents on behalf of the CEO. Data Analysis: Utilize analytical tools and methodologies to collect, analyze, and interpret complex data sets. Provide insights and recommendations based on data analysis to support strategic decision-making. Meeting Coordination: Prepare meeting agendas, coordinate logistics, and take minutes during meetings. Follow up on action items to ensure effective project execution. Administrative Support: Schedule and coordinate appointments, meetings, and conferences for the CEO. Maintain and organize files, records, and documents, ensuring easy retrieval. Manage and reconcile reports, ensuring accuracy and compliance with company policies . Efficiency and Compliance: Ensure efficient office administration, adherence to company policies, and compliance with established procedures Special Projects & Others: Assist in managing and coordinating special projects and initiatives directed by the CEO . Coordinate with various departments to secure necessary resources for project execution. Identify potential risks and issues in project execution. Work collaboratively to develop and implement mitigation strategies. Stay updated on industry trends and market conditions to inform business strategies . Build and maintain positive relationships with key contacts . H andle sensitive information with the utmost confidentiality . Skills required: Expertise in business analytics & finance. Presentation preparation skills Research skills in getting the trends for the industry in India and globally Previous experience providing executive support is highly desirable. Educational /Professional Qualification: Bachelor's degree in Business Administration, Masters in Management, or a related field preferred. Work Experience: Proven experience in business analytics, data interpretation, and reporting. 5+ years of relevant experience Competencies Required: Solid research and analytical skills Ability to work independently and as part of a team Strong Communication & Interpersonal Skills Handle sensitive information with the utmost discretion and maintain a high level of confidentiality Build and maintain positive relationships with internal and external stakeholders

1. Front Desk Management 2. Maintain Inward & Outward Register 3. Conference Room/ Meeting Room Management 4. Maintaining safety, security and hygiene at HO 5. Administrative support for smooth functioning of HO, site and sales office Required Candidate profile Candidate should ready to work for Bandra location Working - 8.00 am - 5.00 pm Days - Monday to Saturday ( 2nd Saturday & Sunday off) Notice Period - Immediate

About Tropical We have posted an average YoY growth of 300% since inception. We like to think big and do bigger. Solar Projects are not just another product solution we sell. We exist to enable Solar Projects to be built and to perform. Tropical is not just a business for us, it is our successfully profitable socially impactful tool for climate change threat avoidance. Duration / Location Full Time / Ahmedabad Work Hours Reporting Time: 9.15am, Hours: 9:30 am to 6.30 pm, Monday to Saturday Position Executive Assistant to Managing Director Primary Role Organizing and managing the CEO's professional and personal schedules, including prioritizing appointments, coordinating with clients, and aligning with executive meetings. Project and Task Management: Responsibilities Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives Manage senior executives travel logistics and activities, including accommodations, transportation, and meals Provide administrative and office support, such as typing, dictation, spreadsheet creation,email and maintenance of filing system and contacts database Maintain professionalism and strict confidentiality with all materials Organize team communications and plan events, both internal and off-site Take minutes during meetings and monitor on deliverables Follow up and check status of the project on behalf of the co-founder Prepare budget recommendations. Skills Organizational Skills Calendar and Schedule Management Communication Skills Project Coordination: Employee Profile we are looking for People who go looking for challenges People who want to live outside of their comfort zone People who want to constantly improve Qualification Bachelor of Business Administration (BBA) Master of Business Administration (MBA)

KEY RESPONSIBILITIES: Calendar & Time Management: Handle complex scheduling, time blocking, meeting prep, and post-meeting buffers. Your mission: guard their time like its Fort Knox. Prioritization & Task Management: Understand what’s urgent vs. important, triage requests, and manage to-dos with zero open loops. Meeting Support & Note-taking: Join key meetings, take crisp notes, follow up on action items, and ensure decisions are documented. Project & Task Tracking: Use tools (like Notion, Trello, ClickUp, or Asana) to keep projects moving and make sure deliverables don’t get lost. Research & Prep: Conduct background research, summarize insights, and prep briefs ahead of meetings or decisions. Process Optimization & SOPs: Create, maintain, and improve internal SOPs, dashboards, and workflows. Keep things scalable. Problem-Solving: Don't just raise flags—bring solutions. Anticipate roadblocks and take initiative to solve them. REQUIREMENTS: Minimum 5 years of experience as an Executive Assistant or in a similar role. Strong command of productivity tools (Google Workspace, MS Office, Notion, Slack, etc.) Excellent written and verbal communication skills. Trustworthy, confidential, and emotionally intelligent. High level of independence and decision-making. Obsessed with systems, workflows, and follow-through. Startup or fast-paced environment experience. Exposure to project management tools (ClickUp, Trello, Monday.com, etc.) Experience supporting C-suite or founders.

GOTI is looking for a proactive and detail-oriented Client Servicing Executive to join our team. This role is ideal for someone who enjoys communication, coordination, and ensuring a seamless client experience from the first interaction to the final delivery. You will be the face of GOTI for our clients, handling everything from scheduling discovery calls and understanding client requirements to coordinating with internal teams, sharing proposals, and ensuring smooth project execution. Once a client is onboarded, you'll manage documentation, quotations, and feedback cycles, serving as the key link between the client and our team. We work with modern D2C, retail, B2B, FMCG, and other e-commerce brands, so an interest in digital products, Shopify, or the e-commerce space is a strong bonus. Previous experience working at an agency is a plus. Key Responsibilities: Schedule meetings and gather client requirements Document and relay clear briefs to the design and development teams Share quotations, agreements, and other client-facing documents Ensure timely communication and follow-ups with clients Maintain strong relationships and handle client queries and feedback efficiently Requirements: Strong written and verbal communication skills in English Basic understanding of websites or e-commerce (preferred) Highly organized with excellent attention to detail 1-2 years of experience in client servicing or coordination (freshers with strong skills are welcome to apply) Join a fast-growing team where your communication skills directly impact project success and client satisfaction.

Project Management Representative--Executive Assistant-Bangalore Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up Regards Neeti 9650186207 call or whats app Monday to Friday 10am to 6pm

Project Management Representative--Executive Assistant-Bangalore/MUMBAI Look for minimum 3 plus years candidate in Executive Assistant role. Executive Assistant Shift Time: o IST: 5:30 PM to 3:00 AM • Work Model: Work from office (Monday to Friday) CABS AVAILABLE 3+year EXP NEED Look for Candidates who should have experience as a EA for Director Responsibilities/Authorities Uses Outlook/Teams to receive and process requests; Uses ServiceNow to log the requests • Provides administrative support services to dedicated Managing Directors • Supports delivery such as but not limited to: Travel arrangement; Calendar Management; Events Planning; Workspace reservation. Client Management Administration including reporting; PMG; Time & Expense; BuyNow Invoice Processing and Procurement • Preparing internal team reports, team training/work shadow sessions and customer relations • Preparing documents and correspondence according to company guidelines • Research and gathering of information from identified sources • Assisting with special projects (after discussion with Team Lead) • Handling MDs with critical roles and responsibilities including Level 3 and up Regards Neeti 9650186207 call or whats app Monday to Friday 10am to 6pm

1.Managing schedules, coordinating meetings, handling correspondence, and preparing reports. 2.Answering phones, sorting mail, filing documents, and data entry. 3.Coordinating office events when needed

We have an urgent requirement for a leading company for EA to MD position, basic role to manage every details, meeting Organizing,coordination, travel planning, calendar booking, documents handling ETC.Female candidates /Age- 24-30./2-5 years exp.

We are seeking a highly organized, detail-oriented, and proactive Executive Assistant to support the Chairman . The ideal candidate will be responsible for managing complex schedules, coordinating high-level internal and external meetings, preparing critical documents, and ensuring efficient operations of the Chairmans office. The role also requires strong experience in liaising with senior government officials and regulatory bodies , managing correspondence with ministries and public sector entities, and supporting the Chairman in matters involving policy, compliance, and strategic government relations. Email cvs on ta@krsnaa.in WhatsApp or call on - +91 74200 14337

EAa a ,Job Overview: We are seeking a highly organized, proactive, and confidential Personal Assistant (PA) [Female] to support our CEO in day-to-day administrative and operational tasks. The ideal candidate will possess excellent communication and multitasking skills, discretion, and a high level of professionalism. Key Responsibilities: Manage and maintain the CEOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and organize reports, documents, presentations, and other correspondence on behalf of the CEO. Act as the point of contact between the CEO and internal/external stakeholders. Handle confidential information with integrity and professionalism. Take accurate minutes during meetings and ensure timely follow-ups on action items. Coordinate logistics for executive meetings, events, and off-site functions. Manage emails, calls, and communications to prioritize and respond effectively. Perform administrative duties such as filing, expenses management, and office organization. Assist in managing personal tasks and responsibilities of the CEO when required. Maintain a system for tracking and following up on strategic initiatives and deadlines. Requirements: Bachelors degree in Business Administration, Communications, or related field. 3 to 5 years of experience as a Personal Assistant or Executive Assistant, preferably at the senior management level. Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital collaboration tools. Excellent written and verbal communication skills. High level of discretion, integrity, and professionalism. Ability to multitask and adapt in a fast-paced environment. Strong organizational and time-management skills. Preferred Qualities: Prior experience supporting a CEO or C-suite executive. Call +917388865368

Roles and Responsibilities Provide administrative support to the Managing Director, ensuring seamless day-to-day operations. Manage calendars, schedule appointments, and coordinate meetings with internal and external stakeholders. Draft letters, emails, and reports on behalf of the MD as required. Maintain accurate records and databases using MS Office tools like Excel. Desired Candidate Profile 2-7 years of experience as a Personal Assistant or similar role. Proficiency in English (written & spoken) and Hindi language skills. Strong calendar management skills with ability to prioritize tasks effectively. Excellent meeting planning skills with attention to detail for minutes taking.

Job Description Position Tile Executive Assistant Reporting to Managing Director Location: Pune (MH) Job Type Full Time On Site Company Profile: Nation's premier implementing partner of e-governance services provider dedicated to delivering extensive system integration and software solutions. With a focus on system integration and innovative software solutions, we are at the forefront of transforming the digital landscape of good governance. You can explore more about DigiGram on https://digigram.in/ Job Overview: We are seeking a dynamic and highly organized Executive Assistant (EA) to provide comprehensive administrative and strategic support to the Managing Director . The ideal candidate will act as the strong support to the MD, updating and managing calendar, coordinating with internal and external stakeholders, handling confidential matters wherever required, and ensuring workflow is carried out smoothly for Managing Director. Key Responsibilities: Calendar & Schedule Management: I. Efficiently manage the Executive Directors calendar, ensuring optimal time allocation by prioritizing appointments, meetings, and strategic engagements. II. Coordinate internal and external meetings, anticipating scheduling conflicts and proactively resolving them to maintain seamless workflow and productivity. Communication Handling: Draft, review, and manage emails, letters, adhoc, and other correspondence on behalf of the MD. Ensure timely responses and follow-ups. Meeting Coordination: I. Schedule, organize, and prepare for meeting with external parties which will includes agenda preparation, minutes, and action items follow-up. II. Coordinate and schedule periodic review meetings for the Director with internal teams to assess performance, track progress on key initiatives, and ensure alignment with organizational goals. Travel Arrangements: I. Plan and coordinate comprehensive travel itineraries, including flights, accommodation, local transportation, and meeting schedules, ensuring cost-effectiveness and convenience. II. Handle end-to-end travel logistics, including visa processing, expense tracking, and last-minute changes, to support smooth and efficient executive travel. Project Support: Assist the MD in managing special projects, presentations, VC meetings and reports. Follow up on deadlines and deliverables with internal teams. Confidentiality: Handle sensitive information with utmost discretion and maintain confidentiality at all times. Stakeholder Liaison: Serve as a point of contact between the MD and senior management, employees, consultants, clients, vendors, and government authorities. Document Management: Maintain an efficient filing and documentation systemboth digital and hardcopy. Event Planning: Assist in organizing company events, leadership meetings, town halls, and off-site activities involving the MD. Qualifications and Experience: Graduate/Postgraduate in any discipline (preferably in Business Administration or related field). 5+ years of experience in a similar role supporting senior leadership, preferably in a corporate environment. Proficient in MS Office (Outlook, Word, Excel, PowerPoint), Google Suite, and scheduling tools. Strong written and verbal communication skills. Key Competencies: High degree of professionalism and integrity Strong organizational and time management skills Ability to multitask and prioritize under pressure Excellent interpersonal and stakeholder management skills Discretion in handling sensitive and confidential matters Proactive and self-motivated attitude

Managing schedules and appointments: Scheduling meetings, managing calendars, and sending reminders. Handling correspondence: Answering phone calls, managing emails, and drafting letters or documents. Meeting coordination: Organizing meetings, taking notes, and preparing meeting materials. Travel arrangements: Booking flights, hotels, and transportation for travel. Office management: Maintaining files, managing office supplies, and organizing the work environment. Skills and Qualifications: Strong organizational and time management skills: Effectively prioritizing tasks and managing time constraints. Excellent communication and interpersonal skills: Communicating clearly and professionally with others. Proficiency in Microsoft Office Suite and other relevant software: Creating documents, presentations, spreadsheets, and using email effectively. Attention to detail and accuracy: Ensuring that all tasks are completed accurately and efficiently. Ability to handle confidential information with discretion: Maintaining privacy and confidentiality. Experience in administrative or secretarial roles: Demonstrated experience in managing schedules, correspondence, and office tasks

Managing schedules and appointments: Scheduling meetings, managing calendars, and sending reminders. Handling correspondence: Answering phone calls, managing emails, and drafting letters or documents. Meeting coordination: Organizing meetings, taking notes, and preparing meeting materials. Travel arrangements: Booking flights, hotels, and transportation for travel. Office management: Maintaining files, managing office supplies, and organizing the work environment. Skills and Qualifications: Strong organizational and time management skills: Effectively prioritizing tasks and managing time constraints. Excellent communication and interpersonal skills: Communicating clearly and professionally with others. Proficiency in Microsoft Office Suite and other relevant software: Creating documents, presentations, spreadsheets, and using email effectively. Attention to detail and accuracy: Ensuring that all tasks are completed accurately and efficiently. Ability to handle confidential information with discretion: Maintaining privacy and confidentiality. Experience in administrative or secretarial roles: Demonstrated experience in managing schedules, correspondence, and office tasks

Responsibilities: * Cold call potential clients * Plan meetings with prospects * Manage client relationships * Achieve sales targets through business development * Collaborate with team on strategic planning * Apply at: hr@fuelitonline.com

We are looking for a smart, presentable, and proactive Personal Assistant to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short visits and meetings. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Mumbai (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

We are looking for a smart, presentable, and proactive Personal Assistant to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short visits and meetings. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Mumbai (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

Sr. EA to the MD is a highly experienced provides comprehensive administrative, operational, and project Management , proactively address the needs of the MD, manage scheduling and communications and contribute in overall efficiency of the D.O.

Join Nirbhay Holidays And Events as a MICE Business Development Executive! Drive MICE sales, build strong client relationships, craft tailored proposals & ensure seamless execution. Min. 3 years of MICE sales experience required. Apply now!

• Manage and update official communication channels. • Assist in creating marketing materials, student brochures, posters, and newsletters. • Collect and follow up on inquiries and leads via phone, email, and social media.

Essential Outsourcing Services Pvt Ltd Job Title: HR Executive & Personal Assistant 4-9yrs Work location: No.25, 3rd Floor, 80 Feet Road, SBM Colony, Banashankari - I Stage, Bangalore - 560 050 (INDIA) 6days working (Mon-Sat) HR Executive Client Relationship Management: Manage client relationships through effective communication, ensuring high levels of satisfaction. Serve as the main point of contact for clients. Build and maintain strong, long-term client relationships. Understand client needs, goals, and challenges to provide tailored solutions. Schedule regular check-ins and meetings to ensure ongoing satisfaction. Solve manpower issues by discussing with clients Personal Assistant Responsibilities: Manage and organize the executives calendar, appointments, meetings, and travel arrangements. Handle confidential correspondence, phone calls, and emails on behalf of the executive. Prepare meeting agendas, minutes, presentations, and reports. Act as the point of contact between the executive and internal/external stakeholders. Run personal errands or coordinate personal matters as needed (e.g., travel bookings, events). Ensure the executives daily schedule is well-coordinated and prioritized. Familiarity with labour laws and HR best practices.