Executive Assistant - MD

Executive Assistant to Managing Director (MD)

Location: Thane, Mumbai

Experience Required: Minimum 3 years

About the Role:

We are seeking a proactive, detail-oriented, and highly organized Executive Assistant to support our Managing Director and other Directors of the company. The ideal candidate should have prior experience in executive assistance, with excellent communication skills and the ability to manage multiple priorities effectively.

Key Responsibilities:

• Calendar & Schedule Management
• Maintain and manage the MDs calendar, appointments, meetings, and conferences.
• Coordinate internal and external meetings, ensuring efficient time utilization.
• Communication & Correspondence
• Draft, review, and manage professional emails, letters, and business correspondence on behalf of the MD.
• Act as a point of contact between the MD, stakeholders, employees, and external partners.
• Travel & Logistics
• Organize and coordinate domestic and international travel plans, including flight bookings, accommodation, transport, and itinerary management.
• Manage travel desk support for the MD and other Directors when required.
• Prepare meeting agendas, presentations, and minutes of meetings.
• Maintain records, confidential files, and important documents with discretion.
• Assist in project follow-ups and ensure timely execution of key tasks.
• Coordination with Other Directors
• Extend executive support to other Directors of the company as required.
• Facilitate smooth communication and collaboration across departments.

Key Requirements:

• Minimum 3 years of experience as an Executive Assistant / Personal Assistant to senior management.
• Strong organizational and multitasking skills with attention to detail.
• Excellent verbal and written communication skills (English proficiency is a must).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive and confidential information with integrity.

Education:

• Graduate in any discipline (Business Administration / Management preferred).