Executive Assistant - MD

Company Overview

Gamut HR Solutions is a dynamic company based in Hyderabad, specializing in connecting job seekers with their ideal roles. With a dedicated team of 2-10 employees, Gamut HR Solutions is committed to facilitating meaningful employment opportunities. Visit our website to learn more about our services.

Job Overview

We are seeking a Mid-Level Executive Assistant to support the Managing Director at our Hyderabad office. This is a full-time role requiring 4 to 6 years of relevant experience. The role demands exceptional organization and communication skills to efficiently manage day-to-day operations.

Qualifications and Skills

• Expertise in Calendar Management to effectively organize and prioritize the MD's schedule (Mandatory skill).
• Proficiency in Travel Coordination to plan and arrange travel itineraries and accommodations (Mandatory skill).
• Strong Meeting Scheduling skills to coordinate and set up meetings with internal and external stakeholders (Mandatory skill).
• Experience in Document Preparation for drafting and editing correspondence, reports, and presentations.
• Familiarity with CRM Systems for managing and analyzing customer interactions and data efficiently.
• Strong adherence to Confidentiality to handle sensitive and private information discretely and securely.
• Excellent organizational and multitasking abilities to handle various tasks in a fast-paced environment.
• Effective communication and interpersonal skills to interact professionally with clients and team members.

Roles and Responsibilities

• Provide comprehensive support to the Managing Director for daily operations and strategic initiatives.
• Efficiently manage the MD's calendar, including coordination of appointments and meetings.
• Arrange and coordinate travel schedules, including booking flights, accommodations, and ground transportation.
• Schedule and prepare documentation for meetings, capturing minutes and facilitating follow-up actions.
• Assist in the preparation and distribution of correspondence, reports, and presentations.
• Maintain client and vendor relationships through strategic communication and CRM management.
• Handle confidential information with utmost integrity and discretion.
• Support other administrative tasks and projects as delegated by the Managing Director.