381 Meeting Planning Jobs - Page 8

What Youll Do Right hand to the CEO: Attend key meetings, manage critical follow-ups, and act as an extension of the founder across business and personal projects Project Management: Run multiple initiatives end-to-end, coordinating across departments — from research and marketing to ops and partnerships Execution Champion: Get things done — either by rallying the team, finding external collaborators, or executing it yourself Content & Strategy: Contribute to content, decks, research briefs, and growth plans — from spiritual frameworks to startup models New Venture Building: Play a key role in shaping, structuring, and launching new products, offerings, and ventures Who You Are A generalist with an entrepreneurial mindset — you can handle ambiguity, make quick decisions, and move fast Self-starter and ownership-driven — you thrive on accountability and want to build something meaningful Emotionally and socially intelligent — you can communicate well, manage people, and get alignment across personalities You’re deeply curious, spiritually inclined, and open to exploring ancient wisdom, dharma, and inner work Past experience in startups, content, marketing, strategy, operations, or founder’s office roles is a plus , not a must

JD: Work closely with the CMD to keep them informed of upcoming commitments and responsibilities, Systematically organize meetings, tasks, events, and other important work, ensuring updates are timely and accurate.

1) Visitor Engagement 2. Meeting ROOM inspection arrangement 3) Meeting room equipment check and assist in connectivity 4) Pantry management 5) Store & stock engagement on excel 6) Stationery management 7) Hi tea arrangement 8) good communication skill 9) event management ( in office festival deco. etc) 10) PPT / Collage / poster making. Preferred candidate profile one to one discussion

Responsibilities: * Manage office operations: Scheduling Meetings, Coordinating Clients & Sales support * Handle client queries via phone/email, follow up on leads * Manage social media postings and support in brand building

Providing secretarial and administrative support to the executive team, including managing schedules, meeting planning, and document preparation. Organise and schedule meetings, appointments, and conferences. Handle incoming calls.

(Female Preferred) Attending all the meetings of the COO, noting down the meeting minutes, timely follow-up and ensuring work has been done. Keeping latest Production Styles & Development Styles once in a week from all the units.Calendar Management Required Candidate profile Conducting regular factory visits to check production quality of the product. Regular cross check factory SOPs and being followed. Making projects/plans to improve production quality.

We are currently seeking a well-organized and proactive individual to join our team as an Executive Assistant . This is an excellent opportunity for a recent graduate to gain valuable exposure to senior-level operations and administrative functions within a dynamic work environment. Key Responsibilities: Manage calendars, appointments, and travel schedules Coordinate internal and external meetings Draft and manage correspondence, emails, reports and presentations Liaise with internal teams and external stakeholders as needed Provide general administrative support to senior management Eligibility Criteria: Fresh graduates from any discipline with strong verbal and written communication skills. Proficiency in MS Office Suite (Word, Excel, PowerPoint) Presentable and well-groomed appearance. Only male candidates are eligible to apply for this position due to specific operational requirements

Responsibilities: * Manage calendar, fix appointments, draft letters & emails * Coordinate meetings, prepare agendas, follow ups * Provide exceptional client service with presentation skills Accessible workspace

We are seeking a dedicated & organized Project Coordinator to support our building & infrastructure construction projects the ideal candidate will be responsible for assisting project managers, coordinating site activities timely completion of tasks

Executive Assistant will play a pivotal role in supporting senior executives by managing their schedules, communications, and day-to-day operations. Job Title: Executive Assistant Job Summary: We are seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to our senior leadership. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of executive-level tasks with discretion and efficiency. Key Responsibilities: Manage and maintain executives calendars, including scheduling meetings and appointments. Coordinate travel arrangements, itineraries, and accommodations. Prepare reports, presentations, and correspondence. Act as the point of contact between executives and internal/external stakeholders. Handle confidential information with integrity and professionalism. Organize and maintain filing systems, both digital and physical. Assist with event planning and coordination. Monitor and prioritize emails and phone calls. Qualifications: Proven experience as an Executive Assistant or in a similar administrative role. Excellent organizational and time-management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite and calendar management tools. Ability to work independently and handle multiple tasks simultaneously. Discretion and confidentiality are essential. Job description

Executive Assistant Company Name: - Pristine Developers Roles and Responsibilities : Answering phones and routing calls to the correct person or taking messages. Draft and prepare official letters, memos, reports, and presentations on behalf of the executive. Efficiently manage the calendar, including scheduling meetings, appointments, and travel arrangements. Ensure the executive is well-prepared for all engagements by providing relevant documents and information. Researching and conducting data to prepare documents for review and presentation by the Board of Directors, committees, and executives. Organize and coordinate meetings, conferences, and events. Ensuring all logistics are in place & taking meeting minutes. Accurately recording minutes from meetings. We are assisting the CEO with day-to-day activities. Daily administrative duties and completes various administrative tasks that include managing an active calendar of appointments. Requirements : Proven experience as an Executive Assistant In-depth understanding of the entire MS Office suite. Ability to organize a daily workload by priorities. A proactive approach to problem-solving with strong decision-making skills. Professional level verbal and written communication skills. Only male candidiates are preffered. Experience: - Proven experience of 2+ years Education: - Any Graduate Location: - Pune

Chief of Staff (to CEO) Job Category: Chief of Staff to CEO Job Location: Preference for candidates in India (Kolkata, Pune, Bangalore) Job Type: Full-Time | Hybrid Start Date: July / August 2025 About INNOVERV At INNOVERV we are building the future of consulting. Say hello to a fundamentally different model for our clients, and for our team. We are an independent boutique consultancy, powered by a group of world-renowned industry leaders who have come together to shake things up and bring a fresh new approach to market. We specialise in helping our clients deliver business transformations using technology, with a focus on SAP and AI. Our approach is different deliberately. We are the honest brokers not a Systems Integrator (SI), not a Business Integrator (BI), but a new age combination of both. We are an inch wide but a mile deep- we operate in a focused space and have some of the very best thought leaders and implementors in S/4HANA, Cloud, AI and Data. INNOVERV is an industry disruptor. We are big enough to MATTER, and small enough to CARE. Heres a clip from our CEO Partha Chakraborty on our why and how: https://www.youtube.com/watch?v=MRNXsMXEcv8 The Role INNOVERV is seeking a highly experienced Executive Assistant / Chief of Staff to work closely with the CEO and Partner Office. This is a strategic and execution-focused role that requires exceptional organizational, communication, and stakeholder management skills. You will act as a force multiplier for the CEO, promoting greater efficiency and clarity in decision-making, project execution, and leadership engagement. This role is perfect for someone who thrives in fast-paced environments, has experience supporting senior leaders in prestigious organisations, and is keen to make meaningful contributions to a growing firm. Key Skills Executive-level support with a project management focus. Excellent communication, interpersonal, and stakeholder management skills. Strong analytical mindset with a focus on detail Ability to operate with complete discretion and integrity Demonstrated experience in managing high-priority initiatives and complex calendars A strong understanding of business operations, leadership priorities, and corporate governance. Exposure to global or cross-functional teams and environments. Strong emotional intelligence and the ability to navigate ambiguity with confidence Preferred Prior experience working directly with founders, CXOs, or in a high-growth startup or scale-up environment. Exposure to global business environments and cross-cultural teams, as well as the ability to coordinate across various time zones and geographies. Core Responsibilities Assist the CEO with daily business operations, communications, and strategic initiatives. Act as a liaison between the CEO/Partners and internal or external stakeholders. Oversee special projects, drive key deliverables, and monitor progress on strategic priorities Coordinate leadership meetings, manage agendas, capture decisions, and ensure follow-through. Prepare briefing documents, presentations, and reports for both internal and external use. Manage the CEOs calendar, plan travel, and prioritize time effectively. Ensure confidentiality and facilitate effective information flow across leadership. Offer strategic collaboration on operational enhancements, governance, and decision-making. Your Profile 10 to 15 years of experience supporting C-suite executives, ideally in CEO Office, PMO, or Chief of Staff roles Experience in global consulting firms, top-tier corporates, or high-growth environments Masters degree (MBA/PGDM or equivalent) from a reputable university or institution. Strong operational grasp with strategic thinking ability Experience in navigating complex stakeholder ecosystems and aligning leadership. Previous experience in IT, consulting, or technology firms is a significant advantage. Life at INNOVERV We are a happy new home for the industrys best experts. We are a young organisation without the incumbency and burdensome red tape of large consultancies. To bring our best to our clients, we give the best to our team we celebrate YOU, your individual strengths, expertise and interests. In addition to the basics youd expect, including a competitive salary and relevant technology kit, here are some of the perks you can expect with #LifeAtINNOVERV: HYBRID A hybrid approach with a balance of homeworking, client travel and team-days at our offices (in London or Kolkata, dependant on where you are based). MEDICAL Medical insurance is standard for all INNOVERVians. FLEXIBILITY Our culture of collaboration and care places particular focus on diversity, inclusion, and support for working parents. LEARNING This is your chance to work with awe-inspiring clients, thanks to INNOVERVs incredible client list. From a Europe HQd Pharma major with a $200bn market valuation, to mega global consumer goods companies; our book is growing by the day! MENTORSHIP The chance to grow alongside some of the industrys greatest minds, including mentorship from our senior leadership and Global Advisory Board. Here youll find inspiration from SAP leaders to Silicon Valley strategists! TEAM WORK #TEAMINNOVERV stand shoulder to shoulder with their teammates, we are not competing against each other, and there are no bonus points for outperforming other team members. WE CARE FOR YOU Even if it means we make less money or grow a tad slower. Client satisfaction, brand reputation and being a happy family together trumps mad money making for us. We have been part of large consulting firms before and have given it up to make a different model work. #LifeAtINNOVERV is empowering, but dont just take it from us! Hear more direct from INNOVERVians themselves: https://innovervglobal.com/career/ Please note Applications are reviewed as and when we receive them, so please get your skates on if youre keen, we wouldnt want you to miss out! INNOVERV is an equal opportunity employer, and we are committed to the standard of equal employment for all employees and to create and maintain a workplace free of discrimination and harassment. All qualified applicants will be considered for employment regardless of any personal characteristic. We encourage candidates from all backgrounds to apply, regardless of race, religion, national origin, ethnicity, sexual orientation, gender identify, age, marital status, family or parental status, physical or mental disability or any other status protected by the laws and regulations in the locations where INNOVERV operates. INNOVERV is committed to making the job application process accessible to everyone. If you are living with a disability (visible or not visible) and need to request a reasonable accommodation for any part of the application or hiring process, please reach out and let us know how we can hel p.

Responsibilities: * Coordinate meetings & events * Manage calendar & follow-ups * Support MD with administrative tasks * Prepare reports & presentations * Ensure smooth office operations

Greetings of the day ! Our reputed MNC client is hiring for Admin Executive role: Shift: General Work Mode: Work From Office (5 days working) Cab Facility: 2 way Notice Period: 0-30 days (Plz don't apply if your notice period is more than 30 days) NOTE: 6 months - 1 year contract (Extendable on good performance) Roles & Responsibilities: Manage daily administrative operations, including answering calls, handling correspondence, and managing schedules. Organize and coordinate meetings, conferences, and appointments. Maintain and update company databases and filing systems (physical and digital). Prepare reports, presentations, and correspondence as needed. Manage inventory of office supplies and place orders as necessary. Liaise with internal departments and external vendors. Support HR, finance, or operations teams with documentation, record-keeping, and scheduling. Ensure office cleanliness, maintenance, and compliance with company policies. Handle confidential information with discretion. Warm Regards, Gayatri Kumari Email Id: gayatri@v3staffing.in V3 Staffing Solutions

Overview: Under general direction, performs a variety of complex, highly responsible, sensitive and confidential office, administrative, and secretarial support functions for the Clerk of the Board and Executive Leadership; and performs related duties as assigned. The Executive Assistant will have the ability to exercise good judgment and confidentiality in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. Key Deliverables: The Executive Assistant is responsible for the daily activities and responsibilities given by the CEO, delivering the following: Serves as the primary point of contact for internal and external constituencies on all matters about the executive office. Acts as confidential executive assistant to the Clerk of the Board and Executive Leadership; provides a wide variety of clerical and administrative support; resolves concerns and complaints in a timely and accurate manner; follows up with staff as necessary for detailed information to be included in the response. Assists in the implementation and follow-up on Board decisions and requests as directed by the Clerk of the Board. Provides a bridge for effective and efficient communication between the executive office and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff. Gathers and analyses data on a variety of administrative and policy matters; develops recommendations and prepares and presents related reports. Provides administrative support to the executive leadership and members of the leadership team. Some areas may include scheduling meetings, maintaining, and updating executives daily calendars, managing incoming and outgoing phone calls, drafting correspondence, creating spreadsheets and presentations, preparing expense reports, mailing, or overnighting letters/packages, establishing and maintaining electronic and paper files, copying, and faxing. Acts as a "gatekeeper" by managing the executive leadership’s calendars. This involves using discretion in identifying critical items, setting up meetings, and making scheduling changes with minimal involvement by the executive leadership. Plans, coordinates, and ensures the executive leadership’s schedule is followed and respected. Provides "gatekeeper" and "gateway" roles, creating win-win situations for direct access to the executive leadership’s time and office. Serves as recording secretary to internal agency committees (Data Management/Records Committees), schedules meetings, prepares agenda, and takes minutes. Handles information of a highly confidential and critical nature regularly, including the orchestration of reports and data regarding Bargaining Units. Ensures materials and reports for signature are accurate and complete; proofreads and checks typed and other materials for accuracy, completeness, and compliance with District standards, policies, and procedures. Takes initial steps to facilitate the resolution of urgent/complex issues and notifies the supervisor. Arranges travel, hotel accommodations, and meeting planning as necessary for the executive leadership and as well as other members of the team as applicable.

We are looking for a smart, presentable, and proactive Personal Secretary to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short tours within country and outside country. Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / kolkata (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentableRole & responsibilities Should be comfortable traveling along with MD

We are looking for a smart, presentable, and proactive Personal Secretary to Managing Director. The ideal candidate should have excellent communication skills, a professional demeanor, and the ability to handle multiple tasks efficiently, to travel with MD for short tours within india and outside india . Role & responsibilities Handle calls, emails. Maintain appointment schedules and calendar management for MD Organize meetings, travel, and other executive-level activities Coordinate with internal departments and external stakeholders Maintain confidentiality and professionalism in all tasks Preferred candidate profile Location: Ahmedabad / Indore / Delhi (Candidates from across India can apply) Accommodation: Provided for outstation candidates Female candidate preferred, aged between 22 to 35 years Bachelor's degree or equivalent Strong communication and interpersonal skills Proficiency in MS Office (Word, Excel, Outlook) Prior experience in front office or executive assistant role is a plus Must be smart, well-groomed, and presentable Should be comfortable traveling along with MD

We're hiring a Hotel & Mall Management In-Charge, who responsible for oversees the daily operations of both hotel & mall, ensuring efficient & effective management of all aspects, including staff, facilities, customer service,& financial performance. Required Candidate profile Roles & Responsibilities: All adherence to all the processes at store opening, also optimum utilization of manpower & Team Development, Avoid stock outs, loss of sale Loss Prevention, Space Management

Role & responsibilities Good Communication Having Excel knowledge (V-look up & Pivot Table) Helpful if He / she is having work experience of PNM Dept / TPA Should go client in a month 3-4times Should do Empanelment with diagnostic center Preferably: Male candidate Address: S. Lal Tower,Plot No 545 , Part of First Floor East SideSector 20 Dundahera,Near Hanuman Mandir, Shankar Chowk Road, Gurgaon 122016 Mobile no:865792398 or pratiksha.parulekar@healthindiatpa.com Job Types: Full-time, Permanent Pay: 15,000.00 - 18,000.00 per month Schedule: Day shift

Job Description: We are seeking a highly organized, detail-oriented, and proactive Personal Assistant to support the Company Director in both professional and personal mattersprimarily involving international coordination. The ideal candidate will have experience in travel planning, foreign insurance, visa processing, document and invoice handling , and executive calendar management . This role requires excellent communication skills and the ability to work across time zones with efficiency and discretion. Key Responsibilities: Manage and coordinate international and domestic travel including flight bookings, hotel reservations, airport transfers, and detailed itineraries. Handle visa applications and embassy documentation for various countries, ensuring all travel and immigration requirements are met. Liaise with global insurance providers for travel, health, or business insurance matters related to the Director or the company. Process and maintain records of vendor invoices, receipts, reimbursements , and ensure timely payment follow-ups. Oversee and maintain a well-structured calendar , organize meetings across time zones, and send timely reminders. Assist with document preparation, proofreading, and filing , including sensitive or confidential material. Maintain effective communication with both internal teams and external international stakeholders. Anticipate the needs of the Director and proactively manage tasks and priorities. Required Skills & Qualifications: Bachelor’s degree or equivalent preferred. Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or similar role—preferably in an international or cross-border setup. Strong understanding of visa and travel documentation processes . Familiarity with international travel insurance and coordination with third-party vendors. Solid experience in calendar and inbox management . Excellent command of written and verbal English ; additional languages are a plus. Proficiency in MS Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools. High level of discretion, professionalism, and organizational ability. Preferred Attributes: Strong interpersonal skills and cultural sensitivity. Ability to work independently and handle pressure or last-minute changes. Multitasking ability with strong attention to detail.

Manage a wide range of administrative tasks, ensuring efficient office operations. Successful candidates possess leadership, delegation, command skills, the ability to manage diversity, and a strong career ambition to grow within the organization.

Roles and Responsibilities Manage day-to-day office administration tasks, including maintenance requests, repairs, and facility management. Coordinate with vendors and contractors for various services such as Civil works & Electical works. Oversee budget management for administrative expenses and ensure compliance with company policies. Maintain accurate records of inventory, supplies, and equipment inventory. Ensure smooth operation of building management systems (BMS) and handle emergency situations effectively. Generate project schedules and create metrics to be reviewed at each project milestone Administrator executive. Analyze materials and personnel needs prior to the onset of each project phase. Office admin Maintain and update all digital and hard copy client contract files. Building management Establish a safe working environment for team members based on company policies and state and federal workplace laws. Facility management Negotiate contract changes with customers before, during and after each project. Budget management Building maintainance Arrange travel and accommodations Schedule in-house and external events. Note: Male candidates preferred. Contact : Ms. Tripula - 7337338236

Manage schedules, handle calls/emails, book travel, run errands, organize meetings, maintain records, coordinate tasks, handle personal requests, ensure confidentiality, and support daily activities with efficiency and discretion. Required Candidate profile Experienced PA with strong communication, time management, and tech skills. Discreet, detail-oriented, flexible with hours, occasional availability on weekends or evenings and open to travel as needed

Job Description :Executive Assistant to Managing Partner About the Company : The Ogni Group, founded in 2006, provides energy, environmental, and sustainability services to commercial and industrial clients. The Ogni Group has worked with hundreds of customers to help reduce energy consumption by 55,00,000 kWh, saving over $5 million in energy costs and reducing carbon emissions by over 38,000 metric tonnes. Ogni Capital Partners was established to further expand Ogni Groups investment in the future. Ogni Capital Partners is a hands-on partner focused on value-addition to propel our partner companies to the next level, based on our principles of collaboration, empowerment, and alignment of interests. Ogni Capital Partners provides its portfolio companies with more than just capital. We know that our greatest competitive advantage is our ability to serve and support our partners at the highest level, which is driven by a belief in a more sustainable tomorrow, as well as a culture of continuous improvement, creative thinking, and entrepreneurial spirit. Ogni Capital Partners, with our team of cross-disciplinary experts, invests in a wide range of industries and technologies that are working to create a more sustainable future. Ogni Capital Partners combines industry and financial expertise to assist our partners in strengthening operational performance and accelerating their progress. Roles & Responsibilities Work with cross-functional teams to define new initiatives to grow the portfolio companies Perform robust analysis for business expansion Develop the program plan for the new initiatives - scope, deliverables, required resources, work plan, budget, timing. Collaborate with business leaders across Ogni Capital Partners ( OCP ) to drive the initiatives Solving problems through structured thinking, research, project planning, and on-ground execution Drive business planning, goal setting, tracking KRAs & KPIs Highlight and work with Senior Leaders to resolve the challenges Work on special projects which are essential for the growth of the businesses Handle the mailbox of the Managing Partner , respond to emails as per directive Communicate and get reports from different businesses / departments Create concise, compelling, and effective communications for different contexts - board meetings, strategy reviews, all-hands meetings Education Qualification : Masters in Business Administration ( MBA - Finance / Strategy / Operations ) or Bachelors Degree in Mechanical Engineering/ Chemical Engineering with relevant experience . Experience : 2 - 4 Yrs Job Location : Hyderabad - (In office) Do feel free to call / share your resume on the following number : 9701531767 (Whatsapp)

Seeking a highly organized Executive Assistant to support the CEO with schedule management, stakeholder coordination, MIS reporting, meeting management, and maintaining confidentiality in all operations.