381 Meeting Planning Jobs - Page 5

Role & responsibilities 1. Maintaining of Calender, Meeting Schedules, MOMs 2. Follow up on MOMs 3. Following on Data - Intra Department or Inter Department in line with meeting schedule. 4. Interaction with department, Collection of data for meeting and presentation 5. Compilation of data of finance relevant for periodic presentation 6. Keeping Track of Financial Records/ Agreements, Tracker Monitoring 7. Maintain confidentially of information 8. Organise team communication and plan events Interested candidates can mail their resumes at simrangera@fbd.amrita.edu

Role & responsibilities 1. Maintaining of Calender, Meeting Schedules, MOMs 2. Follow up on MOMs 3. Following on Data - Intra Department or Inter Department in line with meeting schedule. 4. Interaction with department, Collection of data for meeting and presentation 5. Compilation of data of finance relevant for periodic presentation 6. Keeping Track of Financial Records/ Agreements, Tracker Monitoring 7. Maintain confidentially of information 8. Organise team communication and plan events Interested candidates can mail their resumes at simrangera@fbd.amrita.edu

The opportunity We are looking for Executive Assistant who would be required to work in a team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on a need basis. Your key responsibilities The primary role and responsibility of this position will be to work in a team environment and deliver administrative services including, but not limited to Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location Calendar Management - Maintaining project teams calendar to showcase all key events that needs to be planned. Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference call Travel Management - Support the project team members in booking the travel tickets Workshop or Area visit Plan - Help in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc. Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and ensure all documentations are captured and organized for ease of access. Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions Tool Support and administration Administrative support on various internal/external tools used across EY offices Data Processing and administration - Data capture, processing and administration of business information Skills and attributes for success The role requires someone who can manage several concurrent activities, with strong multi-tasking, prioritization, organizational and time management skills. Administration and organization Enjoys problem solving Able to prioritize effectively Strong project coordination skills Comfortable using IT systems Interpersonal skills Excellent written and oral communication skills A strong team player who is comfortable working collaboratively with others Must be able to work virtually, and independently Able to be diplomatic when dealing with clients Flexibility Respond well to deadlines and work outside of normal hours when required Comfortable working on several activities concurrently Able to work in a rapidly changing environment and prioritize accordingly Key attributes Professional and diplomatic communicator Quality focused and takes pride in paying attention to detail Self-starter, who can manage with minimal direction Able to interact with senior management Extremely organized and enjoys administration Able to work in a team arrangement Demonstrated experience in MS Office (Word, Excel & PowerPoint) and fair knowledge of MS Outlook Any graduate or Postgraduate Ideally, you’ll also have 1 to 4 Years At least a year of experience working in a team environment handling virtual secretarial services is preferred Good command over English (written & spoken) is mandatory

Role & responsibilities We are seeking a smart, well-educated, highly motivated, and articulate female professional to support the CEO & NSM in both executive assistance and business operations coordination. The role demands a blend of strategic oversight, administrative precision, and stakeholder engagement, including liaison with key accounts, internal business heads, and external government & industry bodies. The incumbent must be proficient in MS Excel, PowerPoint, and business reporting, and will play a critical role in enabling efficient CEO & NSM operations and driving execution across multiple priorities. Key Responsibilities : Executive Support & Administration Manage calendar, appointments, meetings, travel, and expense reports Prioritize and filter communication for the Sr. Management manage sensitive and confidential matters with discretion Coordinate logistics for internal and external meetings, business reviews, and conferences Business Operations & Coordination Follow up with business managers and functional heads on CEO / NSM action items Coordinate preparation and review of key account presentations, project trackers, and client review decks Assist in preparation of business plans, proposals, dashboards, and CEO / NSM reports to company Owners Data Analysis & Reporting Review MIS reports submitted by various departments and highlight key trends and deviations Design business dashboards using Excel or BI tools for ongoing performance tracking Provide data-backed insights for CEO / NSM internal strategy reviews and external stakeholder meetings Stakeholder Management Liaise with CXOs, business managers, and key account representatives to ensure alignment on action items Capture minutes of meetings and ensure follow-ups with respective owners across business and support functions Industry Association & Public Affairs Support Assist CEO/NSM in his role as Honorary President of the Warehousing Association of India Support in coordinating with government officials, policy makers, and association members Track progress of industry initiatives and support documentation/presentation preparation for policy submissions.

GROUP OF COMPANY IN FINANCR & LOAN, STOCK MARKET , NBFC , EXPORT , WAREHOUSING AND MANUFACTURING SECTOR AT KOLKATA (MINTO PARK) & DALHOUSIE TO MANAGING DIRECTOR. !! PLEASE NOTE THAT WE DO NOT CHARGE CANDIDATES!! IMMEDIATE JOINING !! POSITION - EXECUTIVE ASSISTANT TO MANAGING DIRECTOR. LOCATION - MINTO PARK (KOLKATA) & DALHOUSIE ( KOLKATA) QUALIFICATION- ANY GRADUATE WITH GOOD ENGLISH, MAILING & CORRESPONDENCE , Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook). EXPERIENCE- 5+ years of experience as a Executive Assistant , Administrative Support , Sectarian work to Director , M.D. , V.P , G.M, PRESIDENT etc. Key Responsibilities: Calendar Management: Communication Management: Meeting Coordination: Travel and Logistics: Administrative Support Office and stakeholder Management SALARY- Between 5 lac to 7 Lac p.a.( for MINTO PARK) SALARY- Between 7 lac to 10 lac p.a.( for DALHOUSIE) Mail your cv with your Current & Expected Salary & current Photo- rammanagementcvs@gmail.com / 9830517541

Provide day-to-day support to the Purchase Head in scheduling meetings, preparing reports, and coordinating with internal and external stakeholders Proficiency in MS Office (Excel, Word, PowerPoint); SAP knowledge is a must Required Candidate profile Graduate in any discipline; preference for candidates with a background in supply chain or commerce experience in a similar role preferably in a procurement or supply chain environment

Roles and Responsibilities Coordinate with clients to understand their requirements and provide solutions. Conduct site visits to assess client needs and ensure timely delivery of services. Provide administrative support for sales activities, including document checking and follow-ups. Desired Candidate Profile Candidate who have 4 wheeler are preferred for on-site visit with the clients. 0-2 years of experience in Sales Coordination or related field (Client Coordination, Document Checking). MBA/PGDM degree from a reputed institution (International Business or other specialization preferred). Excellent communication skills with ability to work effectively with diverse stakeholders.

Job Title: Executive Assistant to the Chief Financial Officer (CFO) Location: Akurdi, Pune Department: Finance Reports To: Chief Financial Officer Employment Type: Full-Time Job Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO). This role requires a strategic thinker who can manage complex schedules, coordinate high-level meetings, handle confidential information, and support the CFO in driving key business initiatives. Key Responsibilities: Manage and optimize the CFOs calendar, including scheduling meetings, appointments, and travel arrangements. Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism. Coordinate logistics for board meetings, investor relations activities, and executive leadership sessions. Track and follow up on key action items, deadlines, and deliverables across multiple departments. Handle confidential financial and business information with discretion and integrity. Serve as a liaison between the CFO and internal/external stakeholders, ensuring timely and effective communication. Assist in the preparation and review of financial reports, forecasts, and strategic presentations. Conduct research and compile briefing materials for meetings and presentations. Support the CFO in managing special projects, including M&A activities, audits, and strategic planning initiatives. Monitor and manage expense reports, budgets, and vendor contracts related to the CFOs office. Maintain and organize digital and physical filing systems for easy access and compliance. Coordinate cross-functional initiatives and ensure alignment with the CFO’s priorities. Draft internal communications, memos, and executive summaries on behalf of the CFO. Anticipate the needs of the CFO and proactively address issues before they arise. Support the finance leadership team with administrative and operational tasks as needed. Qualifications: Masters’s degree in Business Administration, Finance, or a related field preferred. 5+ years of experience as an Executive Assistant, preferably supporting C-level executives. Strong understanding of financial terminology and corporate finance operations. Excellent written and verbal communication skills. High level of discretion and professionalism. Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook); experience with financial software is a plus. Strong organizational and time-management skills with the ability to multitask and prioritize effectively. Preferred Attributes: Proactive and resourceful with a problem-solving mindset. Ability to work independently and as part of a team. Comfortable in a fast-paced, dynamic environment. Strong interpersonal skills and the ability to build relationships across all levels of the organization. Demonstrated ability to manage sensitive and confidential information with integrity.

Manage Office Tasks : Handle files, supplies, and office upkeep. Communication : Answer calls, emails, and greet visitors. Scheduling : Organize meetings, calendars, and travel. Documentation : Prepare reports, data entry, and maintain records. Team Support : Assist HR, finance, and project coordination.

As an HR Coordinator at our multinational automotive components manufacturing client based in Noida, you will play a crucial role in coordinating various HR activities, client communications, and administrative tasks. Your exceptional communication skills and ability to create impactful PowerPoint presentations will be key in supporting senior management. Additionally, your willingness to travel domestically and internationally as needed will contribute to the seamless execution of various responsibilities. Your primary responsibility will be to serve as the main point of contact between senior management and clients, ensuring effective communication and coordination. You will be tasked with scheduling, organizing, and facilitating meetings, ensuring that all participants are well-prepared and informed. Developing and designing professional PowerPoint presentations to communicate key messages to clients and stakeholders will also be part of your daily tasks. Moreover, you will be responsible for arranging and managing travel plans for senior management, both within India and internationally, to ensure smooth logistics. General administrative support, including correspondence handling, calendar management, and documentation maintenance for senior management, will also fall within your purview. Additionally, you will assist in the planning and execution of company events, conferences, and meetings, ensuring meticulous attention to detail. To excel in this role, you must possess exceptional verbal and written communication skills, proficiency in creating visually appealing PowerPoint presentations, strong organizational abilities with attention to detail, flexibility to adapt to changing schedules and environments, and a proactive approach to tasks with the ability to anticipate needs and take initiative. The ideal candidate for this position must hold an MBA from a regular program at a premium institute and have 6 months to 2 years of relevant experience in HR coordination or a similar role. By joining our team, you will have the opportunity to work closely with senior management, gain exposure to strategic HR functions, be part of a vibrant team that values innovation and excellence, and receive an attractive salary package with opportunities for professional growth. If you are an energetic professional seeking a challenging role in a dynamic environment, we invite you to apply and be a part of our team.,

we have an urgent opening for EA to Director for Bangalore location. if you are interested kindly share your resume at acutevision05@gmail.com and acutevision06@gmail.com or call at 7737523985, 8439957717 Company: FMCG Position: EA to Director Experience: 3 yrs Location: Bangalore Job Summary: The opening is for a management executive role to join the office of senior management within our company. The individual must be energetic, diligent, have great attention to detail, must be good with numbers and calculations and enjoy finance, have an analytical mind, with excellent communication skills in both written and spoken English, good summarising skills, must have the ability to negotiate and navigate through complex situations with skill and patience. This role involves working closely with a Directors office within the company, various internal teams and external stakeholders and partners with to enable effective results. Key Responsibilities: Act as a liaison between the Directors office and various internal departments. Coordinate with different teams to collect and compile required information. Present information in a structured and professional format. Ensure timely follow-ups with teams to meet deadlines and deliverables. Assist in tracking progress on key initiatives and escalate delays and facilitate solutions. Maintain accurate documentation and records of communications and reports. Maintain financial reports and analysis as required and assist in the evaluation of related actions and results. Support the office with various requirements and administrative tasks as needed. Required Skills and Qualifications: Bachelor’s degree or higher in any discipline. Strong communication skills – both written and verbal. Good analytical and problem-solving abilities. Proficient in Microsoft Office Suite. Strong organizational and time-management skills. Ability to work independently and handle sensitive information with discretion. Preferred Qualifications: Prior experience in a coordination or executive support role is an advantage. Exposure to working with leadership or senior management teams. Regards AVC

Role & responsibilities Administrative Support Manage the Directors calendar, schedule meetings, and coordinate appointments. Handle travel arrangements (flights, hotels, itineraries, visas). Prepare and organize documents for meetings, presentations, and reports. Draft, review, and manage correspondence on behalf of the Director. Communication & Coordination Act as the point of contact between the Director and internal/external stakeholders. Screen and prioritize emails, calls, and requests. Maintain confidentiality of sensitive information and communication. Liaise with senior management and other departments on behalf of the Director. Project & Task Management Track action items and follow up on delegated tasks and project timelines. Assist in the planning and coordination of business initiatives and events. Compile data and prepare reports, dashboards, or summaries as needed. Meeting & Event Support Organize internal and external meetings, including venue setup and materials. Take minutes, note key decisions, and ensure timely follow-up. Coordinate logistics for board meetings, offsites, and team events. Document & File Management Maintain records, reports, and other important documents in an organized manner. Ensure proper documentation and file retrieval systems are in place. Discretion & Judgment Exercise sound judgment and professionalism in all interactions. Handle confidential matters with discretion and integrity. DAY SHIFT (9am-6pm/ 10am-7pm)

Role & responsibilities Managing calendars, making travel arrangements and preparing expense reports. • Organizing and maintain the organizations filling system. • Coordinate international and domestic travel, including air travel, obtaining visas, car services and accommodations. • Maintain strict confidentially of sensitive information and exercise discretion in all interactions and communications. • Planning appointments and events, Acting as the point of contact between executives and employee / clients. • Draft, review and send communications on behalf of management. • Managing Companys social media platforms and building online presence. • Good communication skills and need to keep in coordination with guests. • Managing Drivers availability and taking interviews for drivers keeping coordination with required Vendors. • keeping coordination with internal staff and daily reporting to management. • handling daily tasks and scheduling weekly meetings • keeping track of meetings on the pan India level and noting Minutes of Meeting. Preferred candidate profile Female candidate ONLY

Role & responsibilities Key Responsibilities: 1. Executive Support: Manage the MDs calendar, schedule meetings, and coordinate appointments and travel arrangements. Prepare agendas, minutes, and follow-up actions for key meetings. Handle confidential correspondence and documentation. Act as a POC and manage communication on behalf of the MD. 2. Operations & Coordination: Liaise with various plant departments (Production, Maintenance, HR, Safety, Quality, etc.) to ensure smooth information flow and execution of key initiatives. Track progress of strategic projects and provide regular status updates to the MD. Assist in plant reviews, data collation, and preparation of reports/presentations. 3. Strategic & Administrative Support: Support the MD in decision-making by providing data, insights, and background materials. Coordinate with external stakeholders, vendors, and clients when required. Maintain organized records, documents, and reports for audits and management reviews. 4. Communication & Reporting: Draft internal communications, emails, reports, and presentation materials. Preferred candidate profile Education: Bachelors degree required. Experience: 510 years of relevant experience supporting senior leadership, preferably in a manufacturing or industrial setting. Skills: Strong organizational and multitasking abilities Excellent communication (written and verbal) and interpersonal skills High level of confidentiality and professionalism Proficiency in MS Office (Excel, Word, PowerPoint)

Preferred – Female (Young & dynamic with excellent communication skills ) • Probably young female with experience as an Executive Assistant • Male also okay • Pleasing personality and knowledge in travel and staying in western line

Preferred – Female (Young & dynamic with excellent communication skills ) • Probably female having experience as an Executive Assistant • Male also okay • Pleasing personality, staying in western line

Responsibilities: * Communicate protocols & handle phone calls * Manage MD schedule & correspondence * Coordinate meetings & travel arrangements * Oversee secretarial activities & content writing * Looking After HR Activities of MD Provident fund Health insurance

Hiring Executive Assistant to support CEO with scheduling, communication, reports, and travel planning. Must be organized, tech-savvy & detail-oriented. hrrecruiter02.whiterock@gmail.com | 9998101373

Manage the Directors calendar, appointments, and travel arrangements Organize and coordinate meetings, including agenda preparation and minutes recording & Ensure effective follow-up on meetings and action items. Assist in budgeting, financial tracking, and expense management Prepare reports, presentations, and official correspondence Day-to-day planning of meetings and tasks for the Director of Sales Drafting letters and presentations to customers and stakeholders Drafting various award schemes released from the Directors office Location : Office Presently in Dahisar East but relocate to Thane from December 2025

Role Summary: The Assistant to the Chairman and Managing Director will play a vital role in supporting the executive office with high-level secretarial and administrative duties, competitor research, and strategic insights. The ideal candidate should be proactive, possess excellent communication skills, demonstrate strong research abilities, and have an active interest in social media and content creation. This role requires a commitment to maintaining confidentiality and discretion, flexibility in working hours, and a willingness to take on a wide range of tasks. Key Responsibilities: Executive Support: Manage daily schedules, appointments, and correspondence for the CMD. Organize and coordinate meetings, presentations, and other executive-level events. Prepare and edit documents, reports, and presentations as required by the CMD. Handle travel arrangements, itinerary planning, and logistics for the CMD. Research & Competitor Analysis: Conduct regular research on industry trends, competitor activities, and market updates. Compile reports with insights and strategic recommendations based on research findings. Support CMD in strategy sessions by providing relevant information and analysis. Social Media & Content Interest: Assist in creating and reviewing social media content or other communications as required. Monitor social media channels for industry updates, brand mentions, and engagement opportunities. Provide insights into content creation trends, supporting CMD in relevant marketing and branding activities. Confidentiality & Discretion: Handle sensitive information with a high level of discretion and confidentiality. Manage confidential files, documents, and other records for the CMD office. Proactive & Flexible Working Hours: Be available to work flexible hours as per the needs of the CMD. Willingness to take on additional responsibilities beyond routine tasks, demonstrating readiness to support the CMD. Growth and Development: Demonstrate leadership potential with an aim to advance within the organization. Exhibit a proactive approach in learning and adapting to new responsibilities.

Job Title: Personal Assistant (PA) Location: Bangalore (Yeshwantpur) Job Type: [Full-time] Work From Office Reports to: Legal head/CEO/CFO Job Summary: We are seeking a highly organized and proactive Personal Assistant (PA) to provide comprehensive support to [Executive/Managers Title]. The ideal candidate will be detail-oriented, resourceful, and capable of handling a wide range of administrative and personal tasks in a fast-paced environment. Key Responsibilities: l Manage and maintain executive’s calendar, schedule meetings, appointments, and travel arrangements. l Act as the first point of contact for internal and external communications. l Prepare reports, correspondence, presentations, and other documents. l Organize and maintain files and records, both digital and physical. l Handle confidential information with integrity and discretion. l Coordinate logistics for meetings, events, and conferences. l Run errands and assist with personal tasks as required. l Monitor and respond to emails, calls, and messages on behalf of the executive. l Maintain office supplies and ensure the smooth operation of daily tasks. Requirements: l Proven experience as a Personal Assistant, Executive Assistant, or similar role. l Excellent written and verbal communication skills. l Strong organizational and multitasking abilities. l Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other relevant software. l Ability to work independently with minimal supervision. l Discretion and confidentiality are a must. l A positive attitude and flexibility to handle a dynamic workload. Preferred Qualifications: l Bachelor’s degree or equivalent. l Experience in [industry-specific experience if needed, e.g., tech, finance, etc.]. l Familiarity with travel booking and event coordination platforms.

Experience Required: Minimum 1 year (Freshers can also apply) Prior experience in event coordination, planning, or execution preferred Salary: Up to 40,000/month (based on experience and interview) Job Description: We are looking for a dynamic and enthusiastic Event Coordinator to join our team in Ludhiana. The ideal candidate should have good communication skills, the ability to handle on-ground execution, and a creative approach toward event planning. Responsibilities: Coordinating and managing all event activities from planning to execution Handling vendor communications and logistics Ensuring smooth event operations and timely delivery Working closely with internal teams and clients Managing event budgets and reporting Eligibility: Male/Female candidates welcome Minimum qualification: Graduation Must be presentable and confident Good communication and organizational skills Willing to work on weekends/events if required Perks: Growth opportunities Friendly work environment Exposure to large-scale events and reputed clients Intrested Candidates Can Mail their Cv on dhruv@consultingkrew.in or What's app their Cv on 9311552584

Roles and Responsibilities Coordinate with clients to understand their requirements and provide solutions. Conduct site visits to assess client needs and ensure timely delivery of services. Provide administrative support for sales activities, including document checking and follow-ups. Desired Candidate Profile Candidate who have 4 wheeler are preferred for on-site visit with the clients. 0-2 years of experience in Sales Coordination or related field (Client Coordination, Document Checking). MBA/PGDM degree from a reputed institution (International Business or other specialization preferred). Excellent communication skills with ability to work effectively with diverse stakeholders.

Role & responsibilities Calendar and Scheduling : Managing the director's calendar, scheduling appointments, meetings, and travel arrangements. Communication Management : Handling correspondence, phone calls, emails, and other forms of communication on behalf of the director. Meeting Coordination : Preparing agendas, materials, and presentations for meetings, and taking minutes Document Management : Maintaining and organizing confidential files, records, and documents. Administrative Support : Handling general administrative tasks like expense reports, invoices, and office maintenance. Confidentiality : Maintaining strict confidentiality of all sensitive information and matters. Relationship Building : Fostering positive relationships with office staff and Clients. Problem Solving : Proactively identifying and resolving administrative issues and challenges. Event Planning: Assisting in the planning and coordination of events and activities. Preferred candidate profile Post Graduate Experience in administrative support roles, preferably as a secretary or executive assistant , is often required. Strong computer skills and proficiency in relevant software (e.g., Microsoft Office Suite ) are essential. Interested candidate, please revert with updated resume at hr@lionrubber.com or call 7977483834

Job Opening for BSE (Private Secretary to Senior Officers/Executives) Company - Small Industries Development Bank of India (on Third party payroll) Job Location - Hyderabad Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Liaison : Act as the primary point of contact between the Senior Officer/Executive and internal/external stakeholders. Travel & Expense Management : Organize business travel, including transportation, accommodation, and itinerary planning for Senior Officer/Executive by way of comm unication. Confidentiality & Professionalism : Handle sensitive and confidential information with discretion. Maintain a professional demeanourat all times when interacting with internal and external contacts. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in office management, business administration, or a related field. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Desirable : Experience working directly with senior executives or managers. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). Proficiency in shorthand would be preferable. Ability to handle multiple tasks. Preferred candidate profile send on-: northtnm@gmail.com