Executive Assistant

Role Description

full-time on-site Executive Assistant

Key Responsibilities

• Manage an active calendar of appointments and meetings for the management team.
• Prepare, review, and maintain expense reports, correspondence, and confidential documents.
• Arrange complex travel plans, itineraries, and logistics for meetings.
• Act as a

  gatekeeper and liaison

  , ensuring effective communication and prioritization of management tasks.
• Communicate directly with board members, partners, staff, and external stakeholders on behalf of management.
• Research, prioritize, and follow up on sensitive or confidential issues, determining appropriate action or response.
• Facilitate smooth communication between management and internal departments, maintaining credibility and trust.
• Keep management informed of upcoming commitments and responsibilities; act as a barometer for organizational issues.
• Lead or support special projects and initiatives with organizational impact.
• Draft acknowledgment letters, personal correspondence, and other critical communications.
• Handle multiple priorities, manage deadlines, and complete deliverables with a proactive, hands-on approach.

Required Skills & Qualifications

• 4+ year’s proven experience as an

  Executive Assistant or similar role

  .
• Excellent

  organizational and multitasking skills

  .
• Strong

  written and verbal communication abilities

  .
• Proficiency in

  MS Office and scheduling tools

  .
• Ability to manage confidential information with discretion.
• Strong interpersonal skills and ability to build professional relationships.