Executive Assistant To Chief Executive Officer

Roles & Responsibilities:

Calendar

guardian

What that looks like:

• Managing calendars across time zones.
• Adding context to invites (so nothing is just another meeting).
• Protecting the CEO from back-to-back burnout.

Meetings & Communication

Youll make sure every meeting has a purpose and every conversation leads to an outcome. From prepping briefs to capturing notesyoull be the one connecting the dots.

Daily rhythm:

• Morning schedule rundown with meeting briefs.
• Attending key meetings to take notes.
• Sending end-of-day updates so nothing slips through.

Task & Project Follow-Up

The CEO gives directionyou make sure it turns into action. Youll keep teams on track, follow up on progress, and raise a flag if somethings falling behind.

Youre the person who ensures:

• Tasks are logged, tracked, and followed up.
• Teams stay accountable.
• Priorities never get lost in the shufle.

Documents & Reporting

From board decks to quick notes, you’ll organize and prepare the information the CEO needs. A well- labeled Google Drive, clear reports, and documents that just make sense—that’s your magic.

Cross-Team Coordination

Our business has many moving parts—events, sales, marketing, and more. You’ll be the bridge, making sure everyone’s aligned and moving in the same direction.

Travel & Events (When Needed)

Flights, visas, hotels, agendas—you’ll handle the details so travel feels smooth and productive, not stressful.

Inbox & Communication Support

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Gatekeeping & Confidentiality

Protecting the CEO’s time and information is part of your DNA. You’ll know what to filter, what to escalate, and how to handle sensitive matters with discretion.

Numbers & KPIs

You don’t need to be a CFO, but you’ll track revenue, registrations, budgets, and event KPIs—

giving the CEO clear visibility into what’s working (and what needs attention).

What Success Looks Like:

• The CEO walks into every day prepared and focused.
• Meetings and projects move forward without reminders.
• Teams feel supported and accountable.
• The CEO’s inbox, calendar, and priorities feel under control.
• Reports and dashboards provide clarity, not confusion.
  

Who You Are:

• Experienced:

  5+ years as an EA (bonus if you’ve worked with Founders/CEOs in fast-paced industries like media or events).

• Organized

  &

  Proactive:

  You see what’s coming before it happens.

• Tech-Savvy:

  Google Workspace, Slack, ClickUp, Zoom—these are second nature to you.

• Strong

  Communicator:

  You write clearly, speak confidently, and can simplify complex details.

• Trustworthy

  &

  Discreet:

  You handle sensitive information with absolute care.

• Adaptable:

  Plans change? You adjust quickly and keep things moving.