Executive Assistant To Chief Executive Officer

Job Title:

• Manage the CEOs calendar, appointments, and travel arrangements with attention to detail and confidentiality.
• Prepare briefing materials, presentations, and documents for meetings and business reviews.
• Draft, proofread, and manage correspondence on behalf of the CEO.
• Ensure timely follow-up on key tasks, projects, and decisions.
• Screen and prioritize communication to and from the CEOs office.

Office Coordination & Communication:

• Liaise with senior management, department heads, partners, and clients on behalf of the CEO.
• Coordinate internal meetings, board sessions, and reviews; record minutes and track action points.
• Manage confidential company documentation and records for the CEOs office.
• Support corporate communications coming out of the CEOs office (emails, memos, announcements).

Project & Strategic Support:

• Assist in research, data analysis, and preparation of strategic or operational reports.
• Coordinate cross-functional initiatives and ensure alignment between departments.
• Support high-priority project tracking and performance reporting for executive management.
• Contribute to process improvements and operational excellence within the executive office.

Qualifications and Experience:

• Bachelors degree in Business Administration, Management, or a related discipline.
• 2-3 years of experience in an executive assistant or business support role, preferably in manufacturing, corporate, or technology sectors.
• Excellent written and verbal communication skills.
• Proficiency in MS Office Suite, Google Workspace, and scheduling tools; knowledge of Zoho or similar enterprise platforms is an advantage.
• Strong organizational, problem-solving, and multitasking skills with a proactive mindset.
• High degree of professionalism, confidentiality, and discretion.

Key Competencies:

• Executive Presence and Professionalism
• Time and Priority Management
• Business Communication and Coordination
• Analytical and Research Skills
• Stakeholder Management
• Adaptability and Initiative