Human Resources Assistant

Job Title: Human Resource Assistant to a US Company

Description:

The HR Assistant supports daily administrative tasks within the Human Resources department, focusing on clerical and entry-level HR duties. This role includes assisting with recruitment, maintaining employee records, organizing onboarding documentation, coordinating training logistics, and supporting payroll preparation and employee benefits. The HR Assistant ensures efficient HR operations while maintaining a high level of confidentiality and professionalism.

Department: Human Resources

Reports To: HR Lead/ HR Manager

Requirements & Skills:

• Bachelor’s degree in Human Resources, Psychology, Business Administration, or related field.
• 1 - 2 years of experience in an administrative or HR support role.
• Basic understanding of HR practices and California labor laws.
• Knowledgeable about US employment system and payroll.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong attention to detail, organizational skills, and data management.
• Excellent written and verbal communication.
• Ability to handle sensitive information confidentially.

Responsibilities:

Recruitment and Hiring Process

• Assist in posting job advertisements on various platforms.
• Schedule interviews and coordinate with candidates and interviewers.
• Track and organize candidate applications and resumes.
• Support background check and reference verification logistics.

Employee Onboarding Process

• Prepare onboarding documents and orientation packets.
• Assist in collecting required employment forms (W-4s, I-9s, etc.).
• Ensure all new hires are added to the HRIS system.
• Coordinate with IT for system access and workspace preparation.

Employee Records Management

• Maintain digital and physical employee files securely.
• Track document expiration dates and compliance due dates.
• Assist in updating employee information in HRIS.

Employee Development

• Schedule internal and external training sessions.
• Maintain training attendance logs and certifications.
• Help coordinate employee birthday celebrations and service awards.

Employee Relations and Events

• Help coordinate company-wide events and wellness initiatives.
• Assist in scheduling meetings for employee concerns.
• Support employee communication regarding HR policies and updates.

Policy Development & Compliance

• Format and distribute updated HR policies.
• Help maintain labor posters and basic compliance materials.

Compensation and Benefits

• Distribute benefits information to employees.
• Assist employees with form submissions for enrollment or changes.
• Track benefits documents for filing and updates.

Payroll

• Gather and input timesheets or timecard data for payroll.
• Confirm changes in payroll deductions with HR Lead.
• Assist in checking payroll drafts for errors.

Tax and Document Compliance

• Organize and maintain W-4s, I-9s, and other tax documents.
• Help with W-2 distribution logistics.

Employee Exit Process

• Collect returned company property.
• Assist in preparing exit packets and termination paperwork.
• Archive employee records post-exit.
• Perform other duties as assigned.

Details:

• 3 months Probationary Employee
• Benefits after Regularization
• Follows US Business Time (Pacific Time)/ Graveyard in IST

Job Type: Full-time

Pay: ₹26,338.22 - ₹35,117.62 per month

Application Question(s):

• Have you had experience being in a US based company? How many months/years?
• Salary expectation in INR/USD (Monthly)
• Do you have the necessary equipments (Laptop/Computer, Headset, Stable Internet connection) for a WFH set-up?

Education:

• Bachelor's (Required)

Experience:

• Human resources: 1 year (Required)
• Recruiting: 1 year (Preferred)
• Payroll: 1 year (Preferred)
• Employee relations: 1 year (Required)

Language:

• English (Required)

Location:

• Bangalore City, Bengaluru, Karnataka (Required)