Purchasing Assistant

Purchasing Assistant

Job Summary:
The Purchasing Assistant supports the purchasing team by preparing and processing purchase orders, handling vendor communication, maintaining accurate documentation, and assisting with general office tasks related to procurement.

Responsibilities:

• Prepare and process purchase orders, vendor forms, and purchasing documents.
• Coordinate communication with vendors and internal teams (calls, emails, inquiries).
• Review purchase orders for accuracy, pricing, and required attachments.
• Maintain purchasing records, logs, and files accurately.
• Assist with bid receipt, logging, and routing documents for approval.
• Enter requisitions into software systems (e.g., QuickBooks) and verify coding.
• Provide administrative support such as preparing reports, letters, and spreadsheets.
• Assist visitors and ensure proper access procedures are followed.
• Ensure timely follow-ups on purchasing tasks and deadlines.
• Provide customer service and act as backup for purchasing team members when needed.

Qualifications:

• College Graduate preferably Business Course/ Accounting Related Courses
• Experience in purchasing, admin support, or related field preferred.
• Strong attention to detail with excellent spelling, grammar, and documentation skills.
• Proficient with computers and Microsoft Office applications.
• Strong communication and customer service skills.
• Ability to multitask, manage time well, and work in a fast-paced environment.

Job Type: Full-time

Benefits:

• Paid sick time
• Paid time off
• Work from home

Application Question(s):

• Do you have the necessary equipments (Laptop/Computer, Headset, Camera, Stable Internet conncetion) for a WFH set-up?
• Salary expectation (Monthly in INR/USD)

Education:

• Bachelor's (Required)

Experience:

• Audio Visual: 1 year (Preferred)
• Proposal Writing: 2 years (Required)
• Estimator: 2 years (Required)

Language:

• English (Required)

Location:

• Bangalore City, Bengaluru, Karnataka (Required)