HR Admin Executive

Job Description – HR & Admin Executive

Position: HR & Admin Executive

Location: Ahmedabad, Gujarat

Reporting To: CEO/ Managing Director

Employment Type: Full-Time

Role Overview

We are looking for a dynamic and proactive HR & Admin Executive to manage the complete spectrum of Human Resources and Administrative functions, including factory HR & administration. The role also involves providing direct assistance to the Owner in daily work such as scheduling, meeting arrangements, and operational coordination.

Key Responsibilities

Human Resources

* Manage the end-to-end recruitment lifecycle: sourcing, screening, interviewing, offer negotiation, onboarding, and induction.

* Develop and implement recruitment strategies, employee referral programs, and campus hiring initiatives.

* Maintain accurate employee records, HR documentation, and ensure compliance with statutory requirements and labor laws.

* Handle attendance, leave management, and payroll coordination.

* Drive employee engagement activities, training programs, and performance management processes (reviews and appraisals).

* Develop and implement HR policies and serve as the first point of contact for grievance handling.

* Prepare and analyze HR reports and dashboards (e.g., Time-to-Hire, Attrition, Offer Acceptance Rate, Cost-per-Hire).

Factory HR & Compliance

* Oversee workforce management for factory staff, including contract labor and direct employees.

* Ensure compliance with Factories Act, labor laws, ESI, PF, and other statutory requirements.

* Coordinate with government authorities, labor inspectors, and ensure timely statutory filings.

* Maintain shift schedules, attendance registers, muster rolls, and other statutory records.

* Manage safety, health, and welfare initiatives in alignment with factory requirements.

* Liaise with contractors/vendors to ensure compliance with legal and safety obligations.

Administration

* Manage day-to-day office and factory administration, vendor management, and procurement of office/factory supplies.

* Oversee infrastructure, housekeeping, canteen, security, and transport facilities at the factory and office.

* Manage correspondence, documentation, and record-keeping for smooth business operations.

* Handle travel bookings, logistics, and meeting/event arrangements.

Executive Assistance to CEO

* Assist in daily planning, scheduling, and calendar management for the Owner.

* Organize and follow up on meetings, appointments, and business communications.

* Prepare reports, presentations, and maintain confidentiality of sensitive information.

* Act as a liaison between the Owner, employees, factory staff, and external stakeholders.

Key Skills & Competencies

* Strong knowledge of HR processes, labor laws, and factory compliance.

* Excellent communication, interpersonal, and organizational skills.

* Proficiency in MS Office and HR software/ATS systems.

* Ability to handle factory workforce and contract labor with fairness and efficiency.

* Strong problem-solving and multitasking abilities with attention to detail.

Qualifications & Experience

* Bachelor’s degree in HR, Business Administration, or related field (MBA preferred).

* 3–6 years of experience in HR & Admin roles, with exposure to factory HR & compliance.

* Hands-on experience with labor laws, statutory compliance, and factory workforce management is essential.

* Prior experience in manufacturing/industrial setup will be an added advantage.