HR & Admin Executive

Job Title: HR and Admin Executive

Location: Mumbai, Mahim

Experience: 6 months

Salary: 2 lacs p.a - 2.25 lacs p.a.

Job Summary:

The Admin & HR Executive will be responsible for ensuring smooth day-to-day office operations, managing staff payroll and petty cash expenses, overseeing employee engagement activities, and handling all administrative and HR-related functions. This role demands excellent organizational skills, multitasking ability, and a people-first approach to foster a positive and productive workplace environment.

Key Responsibilities: Administrative Duties:

Procurement & Inventory Management:

• Purchase and manage all monthly office supplies, including stationery, pantry items, and any other essentials.
• Maintain and regularly update inventory records to prevent shortages.
• Petty Cash Management:
• Track, record, and reconcile all petty cash expenses.
• Ensure timely submission of expense reports and receipts.
• Office Maintenance:
• Liaise with vendors and service providers for office repairs, maintenance, and IT support.
• Oversee housekeeping and ensure the office is always clean, organized, and operational.
• Document Management:
• Maintain and organize employee files, contracts, and office documentation.

• HR Duties:

  Payroll Management:

• Accurately manage and process staff salaries, ensuring compliance with statutory deductions and benefits.
• Address any payroll-related queries from employees.
• Staff Management:
• Monitor employee attendance, leaves, and performance records.
• Resolve workplace concerns and grievances promptly and professionally.
• Employee Engagement:
• Organize weekly activities to boost staff morale and team bonding (e.g., team lunches, games, workshops).
• Plan and execute monthly events such as birthdays, festivals, and special occasions.
• Recruitment Assistance:
• Support in shortlisting, scheduling, and onboarding new hires.
• Policy Implementation:
• Ensure adherence to company policies and guidelines.
• Suggest and implement improvements to office and HR processes.

Skills and Qualifications:

• Educational Background: Bachelor’s degree in Business Administration, HR, or a related field.
• Experience: 1-3 years of experience in administrative and HR roles.
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). Familiarity with payroll software and HR management systems is a plus.
• Soft Skills:
• Excellent communication and interpersonal skills.
• Strong organizational and multitasking abilities.
• Problem-solving and conflict resolution skills.

Key Attributes:

• A proactive attitude with attention to detail.
• Ability to handle confidential and sensitive information with discretion.
• A team player who can work collaboratively across departments.