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Job Description for Head – Process Document Number NAYA-HR-TS-JD-22 Version / Revision 01 / 02 Date 03 / Sept / 2024 Prepared by System Coordinator Reviewed by Area Manager Approved by HOD AMENDMENT DETAILS Amendment Discard Insert Notes on Amendments No Date DD.MM.YYYY Details Rev No. Details Rev No. 1 20.08.2018 Old Procedure 00 Revised Procedure NAYA-HR-TS-JD-22 01.00 Organizational Change Requirement 2 17.08.2020 Revised Procedure NAYA-HR-TS-JD-22 01.00 Revised Procedure NAYA-HR-TS-JD-22 01.01 Annual Review done. No Changes required 3 03.09.2024 Revised Procedure NAYA-HR-TS-JD-22 01.01 Revised Procedure NAYA-HR-TS-JD-22 01.02 Annual Review done. No Changes required Process Performance Monitoring part in Quality added/modified. JOB PURPOSE Lead and guide the Process Leads/Area Managers to enhance overall Refinery performance from business perspective with compliance of design standards as well as statutory regulations. ORGANISATIONAL CHART RESPONSIBILITIES RESPONSIBILITIES ACTIVITIES QUALITY MANAGEMENT SYSTEM Team Management: To achieve the team's objectives and continue to do so over time. Authority: To set the team objectives. To define the role clarity for all the positions To define the performance contract for the identified positions & conduct Reviews, recognize & reward based on the performance Proper manning of positions in time Initiate development activities to enhance the skill levels Process Performance Monitoring Guide in analyzing plant performance monitoring data. Guide in maintaining optimized process conditions within designed limits. Review feasibility study of plant change requests in line with MOC procedures. Initiate timely action for optimal performance of operating units. Guide in conducting the test runs, data collection & preparation of test run reports and identify performance issues. Frame catalyst performance evaluation criteria & guide in managing catalyst/chemicals inventory. Review evaluation of crude/feedstocks for processibility. Planning & Budgeting: Annual & Facilities plan: To define a business plan that satisfies short and long term business goals. Authority: Authority: To finalise the plan for the ISBL/OSBL Units, CPP, and ENCON Dept. in consultation with Head - TS Plan and manage Unit shutdown activities To provide inputs for Annual Business plans on existing and revamp projects. Develop proposals & give inputs on CAPEX and OPEX based on the type of modifications for enhancing GRM Catalyst and Chemical procurement planning. Review and set Annual energy targets in line with ABP. Systems, Policies & Procedures: To create a management framework with the capability to achieve targeted gross margin performance. To develop, follow & improve plant performance monitoring system Ensure operating conditions are optimized within design limits MOC Evaluation and approval. Finalize Plant Performance Testing Procedures for certification of performance of various facilities. To develop the Integrated Operating Window for ISBL/OSBL Units in order to maintain the higher reliability. Ensure effective functioning of EnMS towards achieving excellent Energy performance. Management : To ensure achievement of targeted outcomes as efficiently as possible while at all times complying with process design standards & Statutory regulations Authority: To monitor and review the annual plan for ISBL/OSBL Units, CPP, and ENCON Dept. Review the plant performance & ensure timely action for optimal performance of operating units. Ensure product blending operations to the required qualities without much give away. Ensure that process inputs for audit /approvals for various facilities are provided in time. Guide on conducting the test runs & preparation of test run reports and finalize / issue performance Test run reports MIS : Lead and direct the design and improvement of the MIS, co-ordinate the collection of inputs and distribution of outputs so that the right information is reviewed by the right people IN ORDER TO enable timely decision making to achieve the business's targets. Coordinate and provide inputs/information for process areas for the various levels of MIS as defined from time to time. Highlighting the critical issues related to current / future project for MIS reporting. ENVIRONMENT MANAGEMENT SYSTEM "Systems, Policies & Procedures: To be accountable for implementation and improvement of the EMS systems, procedures & policies in respective functional operations. To ensure adherence to the all health, safety, and environment systems during all field activities General awareness on Environment Management in Refinery Operations Implementation of environment management procedures like Hazardous / Non Hazardous waste management. OHSMS HSEF - Care & Welfare: To achieve a safe and healthy work place. Authority: To stop any unsafe job Conduct Site Safety Observation and Cross Functional Audits Review of Safety Audit observations and firm up the course of actions for rectification Based on recommendations of the Safety audit reports , incident reports & root cause analysis, Initiate MOC to improve safety in operations Monitor compliance with the controls Identify opportunities for enhancing HSEQ performance Ensure that all legal obligations are fulfilled within due time limits.. EnMS 50001:2018 Energy Management systems ISO 50001:2018 Provide Guidance in establishing Energy policy and Energy Management System (EnMS) Review of Objective/Targets, changes in EnPI, allocation of resources, Management programmes and overall Energy performance KEY CHALLENGES Ensure optimal performance all the time Effective implementation of all identified changes in time to derive maximum benefits. Create & develop the talent pool of Process engineers. KEY DECISIONS Made by Jobholder: Technical Validation of various catalyst & chemicals. Deciding the required manpower for the department, selection, manning, performance reviews & ratings, development needs of the people & leave management Unit reliability improvement through highlighting critical issues with recommendations to Refinery Leadership Team Recommendations to superior: Nominations for Audits/external training/seminars/conferences for approvals MOC approval and Implementation. INTERACTIONS Internal Interactions: Interaction with Operations/ Area Business Committee groups and other related support groups of TS. Interaction with Coordination / EPS for annual and monthly plan inputs, actual performance feedback and achievement of day to day stream quality targets; Interaction with commercial to develop technical specification for bids and to assist in their assessment for procurement of materials and services; Interaction with projects to ensure technical integration of all projects and support smooth and safe implementation of projects in order to ensure that efforts across the business are aligned to the business's goals and targets. External Interactions: Interaction with Process Licensors/DECs/Vendors to ensure their expertise and support for the achievement of the business's goals. Interaction with CCOE to ensure timely approvals for various facilities. Interaction with suppliers of catalysts & chemicals for exploring possibilities and their adoption to enhance performance / cost reduction based on latest developments. DIMENSIONS Financial Dimensions: Process Department budget - OPEX. Process Department budget - CAPEX. MOC Cost Benefit Analysis Other Dimensions: People resources in Process Department. Team Size: - Direct: 2-4 Indirect: 5 To 10 SKILLS & KNOWLEDGE Educational Qualifications & Certifications: Graduate Chemical Engineer Understanding of Refinery / Manufacturing work processes & economics. Understanding of Refining parameters' behaviour and principles of technical integrity Relevant (Functional/Level) & Total Years of Experience: At least 20 to 25 years of experience managing Process Engineering Support function and technical aspects in a large Hydrocarbon / Petrochemical complex.. Functional Skills: Expertise in at least one area of operations / technical knowledge and exposure to other areas of operations / technical knowledge and process trouble shooting and optimising skills Knowledge of applicable standards, Understanding of Refinery / Manufacturing work processes & economics. Risk and HSE assessment for refining operations, Understanding of Refining parameters behaviour and principles of technical integrity. Should have knowledge of product, quality parameters, environment and Safety. Knowledge of energy management and optimization Behavioural Skills: Leadership skills Strategic & conceptual thinking Advance Negotiation skills Decision Making Emotional Intelligence
