Head of Purchasing

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Role Overview:

Purchase Head – Infrastructure

Key Responsibilities:

• Strategic Procurement Planning:

• Develop purchase strategies for infrastructure projects, including civil, electrical, plumbing, HVAC, furniture, and construction materials.
• Prepare annual procurement budgets and procurement schedules based on project timelines and requirements.

• Vendor Development & Management:

• Identify, evaluate, and empanel vendors, contractors, and service providers.
• Negotiate terms, contracts, and SLAs to ensure best pricing, quality, and delivery timelines.
• Maintain long-term supplier relationships and performance evaluation systems.

• Tendering & Contract Management:

• Oversee preparation of RFQs, RFPs, comparative statements, and purchase orders in compliance with procurement policies.
• Administer tender processes including e-tendering, bid evaluation, and award of work.
• Ensure legal and statutory compliance for contracts and agreements.

• Cost Optimization & Control:

• Conduct cost analysis, benchmarking, and sourcing alternatives to ensure optimal utilization of university funds.
• Implement measures to prevent over-procurement, wastage, and unauthorized purchases.

• Coordination & Liaison:

• Collaborate closely with the Infrastructure, Project Management, Finance, and Admin departments to align purchases with budgetary and project needs.
• Liaise with government authorities, auditors, and consultants as required for tender approvals and audits.

• Team Leadership:

• Lead and mentor a team of purchase officers and executives across campuses.
• Establish standard operating procedures (SOPs) and ensure adherence to timelines and documentation.

• MIS & Reporting:

• Maintain accurate purchase records, supplier databases, and procurement dashboards.
• Provide periodic management reports on cost savings, vendor performance, and project procurement status.

Required Skills & Competencies

• Strong understanding of infrastructure procurement, project materials, and MEP supplies.
• Expert in negotiation, vendor management, and contract drafting.
• Experience with ERP-based purchase systems (SAP / Tally / Oracle preferred).
• High integrity, compliance mindset, and ability to work under deadlines.
• Strong analytical, financial, and interpersonal communication skills.

Qualification & Experience

• Bachelor's degree in Engineering (Civil / Mechanical / Electrical) with an MBA in Supply Chain / Materials Management preferred.
• Minimum

  10–15 years

  of experience in infrastructure procurement — preferably in large educational institutions, real estate, or construction companies.
• Proven experience in handling

  multi-campus or multi-project procurement portfolios.

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