Head of Administration

Job Description: Head of Administration and Property Management

About the Role

Head of Administration and Property Management

This role is critical for providing operational excellence and will directly manage a small, dedicated team.

Reporting To:

Location Base:

Team Size to Manage:

🔑 Key Responsibilities

1. General Administration and Office Management (Admin Head/Office Admin)

• Oversee daily office operations, ensuring an efficient, safe, and productive work environment.
• Manage procurement of office supplies, equipment, and services, ensuring cost-effectiveness and quality.
• Handle vendor management, contract negotiation, and maintenance schedules for all office infrastructure and utilities.
• Develop and implement administrative policies and procedures across all properties.

2. Real Estate and Property Management

• Property Portfolio Management:

  Take full ownership of managing and maintaining multiple residential and commercial properties located in

  Mumbai, Pune, and Goa

  .

• Maintenance and Repair:

  Plan, supervise, and execute all property maintenance, repair, and renovation projects.

• Compliance:

  Ensure all properties adhere to local regulations, licensing, and safety standards (e.g., property tax, utility payments, permits).

• Tenant/Lease Management:

  Oversee any property leasing activities, including lease administration, tenant relations, and rental collection (if applicable).

3. Human Resources Administration (HR Admin)

• Act as the primary administrative support for HR functions.
• Manage and maintain employee records, attendance, and leave management systems.
• Coordinate on-boarding/off-boarding logistics and process documentation.
• Liaise with external consultants for payroll processing and statutory compliance documentation.
• Handle administrative aspects of employee grievance resolution.

4. Security and Compliance Management

• Security Oversight:

  Develop and enforce robust security protocols and procedures for all properties and offices.

• Police/Legal Coordination:

  Act as the primary liaison with local law enforcement, security agencies, and relevant government/police authorities for any security, compliance, or incident resolution matters.
• Manage and train security personnel (internal or outsourced).
• Ensure emergency preparedness, including fire safety, first aid, and disaster response planning.

5. Team Leadership and Management

• Lead, mentor, and manage a small team of 2-5 administrative and support staff.
• Assign tasks, monitor performance, and ensure effective collaboration within the team and across departments.
• Foster a positive and results-oriented work culture.

🌟 Candidate Profile

Required Experience and Skills

• Years of Experience:

  A minimum of

  [ 10+]

  years of progressive experience in Administration, Office Management, and/or Property Management.

• Multi-Property Experience:

  Essential experience in managing and maintaining multiple properties/locations, particularly across

  Mumbai, Pune, and Goa

  .

• Leadership:

  Proven experience in successfully leading and managing a small administrative and support team.

• Administrative Expertise:

  Strong background in general administration, vendor management, procurement, and HR admin support.

• Compliance:

  Excellent understanding of security protocols and local regulatory compliance for real estate and business operations.

• Communication:

  Exceptional communication, negotiation, and interpersonal skills.

• Travel:

  Willingness to travel frequently between the Mumbai, Pune, and Goa properties as required.

💰 Compensation

INR 30,00,000 (Thirty Lakhs)