Head of Administration

Role Summary:

The Head of Administration will be responsible for overseeing the overall administration, infrastructure management, and operational support of Jesus Calls. This role involves supervising construction, maintenance, renovations, and interiors of Prayer Towers and JC buildings. The position also ensures effective management of rentals, own properties, travel desk operations, purchase functions, CCTV surveillance, and fire & safety compliance. The Head of Administration will play a strategic role in ensuring smooth operations and stewardship of resources in alignment with the organization’s mission.

Key Responsibilities:

1. Infrastructure & Property Management

• Oversee construction of new buildings as per approved plans.
• Manage renovations, interior works, and upkeep of existing buildings.
• Ensure timely maintenance of all facilities, utilities, and equipment.
• Monitor safety, cleanliness, and compliance with statutory requirements.
• Handle rental properties, lease agreements, and optimal utilization of own buildings.

2. Travel & Logistics

• Supervise the travel desk.
• Ensure cost-effective, safe, and timely travel arrangements (transport, accommodation, etc.).
• Develop and monitor travel policies and vendor tie-ups.

3. Purchase & Inventory

• Oversee procurement of goods and services ensuring quality, transparency, and cost-effectiveness.
• Establish vendor relationships, negotiate contracts, and monitor performance.
• Maintain proper stock registers and ensure accountability of assets.

4. CCTV Surveillance, Fire & Safety

• Ensure installation, monitoring, and maintenance of CCTV systems in all buildings.
• Implement and oversee fire & safety systems, equipment, and periodic safety drills.
• Conduct regular audits to ensure compliance with safety regulations and risk prevention.
• Establish emergency response protocols for staff and visitors.

5. Leadership & Compliance

• Lead and mentor the administration team (managers and executives across functions).
• Develop SOPs and implement systems for smooth operations across all areas.
• Monitor budgets, approve administrative expenses, and control costs.
• Ensure compliance with legal, statutory, and organizational policies.

Key Skills & Competencies:

• Strong leadership and team management skills.
• Knowledge of construction, property management, and facility maintenance.
• Experience in procurement, vendor management, and contract negotiations.
• Familiarity with CCTV surveillance and fire & safety systems.
• Excellent communication, problem-solving, and decision-making abilities.
• High integrity, accountability, and alignment with the vision of Jesus Calls.

Qualifications & Experience:

• Bachelor’s / Master’s degree in Business Administration / Civil Engineering / Facility Management or related field.
• 10+ years of experience in Administration / Facility Management, with at least 5 years in a senior leadership role.
• Experience in handling construction projects, property management, and multi-functional administrative operations.
• Exposure to NGO/ministry/faith-based organization administration preferred.