Executive - Company Secretary

Responsibilities:

Regulatory Filings & Compliance:

• Prepare and file documents, forms, returns, and applications with regulatory authorities such as the Registrar of Companies (RoC), Stamp Authority, Depository (NSDL), CDSL, RTA and RBI.
• Ensure compliance with listed company requirements, including stock exchange regulations and SEBI Act.

Meeting Management:

• Prepare and circulate papers for board, committee, and shareholders' meetings, including notices, agendas, and draft resolutions.
• Conduct board and committee meetings, as well as shareholders' meetings, and facilitate postal ballot processes.

Records Management:

• Maintain statutory books and registers, including minutes books, charges, members' records, related party transactions, and investments registers.

Annual Report Preparation:

• Draft annual reports, directors' reports and Corporate Governance report. Provide advice on Business Sustainability Report.

Security issues and allotment activities:

• Handle securities issue, allotment, transfer, transmission, de-mat, and re-mat of shares.
• Manage company registration with Depository, obtain ISIN of securities, and handle corporate actions such as dividend distribution and ESOPs.

Compliance:

• Ensure compliance with FEMA regulations related to Foreign Direct Investment (FDI).
• Communicate and coordinate with regulatory authorities, stock exchanges, Depository, RTA, RBI, Stamp department, RoC, consultants, and legal professionals.
• Handle matters under SEBI Insider Trading Regulations and SEBI SAST Regulations.

Risk Management:

• Work with relevant departments to identify legal and compliance risks.
• Implement measures to mitigate legal and regulatory risks.

Ethics & CSR:

• Ensure finalisation & execution of CSR projects.
• Ensure that the company's activities align with ethical standards and industry best practices.

Collaboration:

• Collaborate with internal departments, external legal counsel and regulatory bodies to address legal and compliance matters.

ESOP:

• Handle overall ESOP process and manage the track of the same.

• Company Law
• Professional Development
• Attention to detail
• Regulatory Compliance
• Risk Management
• Adaptability
• Intellectual Property Rights
• Financial Literacy
• Legal Acumen