Executive Assistant to Managing Director

This role is for one of our clientsIndustry: OperationsSeniority level: Entry levelMin Experience: 0 yearsLocation: MumbaiJobType: full-time

About The Role

We are seeking a proactive, organized, and dependable

Executive Assistant

to directly support our Managing Director. This pivotal role demands high levels of discretion, efficiency, and coordination to ensure the MD's time is optimally utilized across business priorities and personal responsibilities. If you thrive in dynamic environments, enjoy managing complex schedules, and have an eye for detail, this role is for you.

Key Responsibilities

🗓

Calendar & Scheduling

Organize and manage the MD’s calendar including meetings, appointments, and eventsPrioritize tasks and coordinate time blocks across business, strategic, and personal engagements✈️

Travel & Logistics

Plan and manage end-to-end travel itineraries (domestic and international), including bookings, transportation, and accommodationAnticipate logistical needs and ensure seamless execution📩

Communication & Coordination

Manage emails, calls, and messages—drafting responses, following up, and filtering key informationServe as the primary liaison between the MD and internal/external stakeholders📁

Operational Support

Maintain records, files, expense reports, and confidential documents with accuracy and discretionTrack ongoing initiatives and ensure timelines are met through proactive follow-upsSupport the MD in both business and select personal matters

What We’re Looking For

Excellent command over English (verbal and written)Outstanding organizational skills and ability to multitask under pressureTrustworthy and professional with the ability to handle sensitive informationTech-savvy: proficient in Google Workspace (Docs, Sheets, Calendar), productivity tools, and travel/scheduling appsAbility to take ownership, solve problems independently, and communicate clearly

Qualifications

Bachelor’s degree in any field (preferred but not mandatory)0–3 years of relevant experience in executive assistance, administration, or coordination rolesFresh graduates with strong communication and organizational skills are encouraged to apply

Why Join Us

Work closely with a dynamic business leader and gain exposure to high-level decision-makingLearn the inner workings of business operations, leadership, and time managementBe part of a fast-paced, high-growth environment where initiative is rewardedCompetitive compensation and long-term career development