Executive Assistant To Managing Director

Executive Assistant to Managing Director | Bhandup

About the role: The Executive Assistant to the Managing Director will be responsible for providing high-level administrative support, managing schedules, coordinating meetings, and handling various secretarial activities to ensure the efficient functioning of the Managing Director's office.

Responsibilities:

• Manage and maintain the Managing Director's schedule, including scheduling appointments, meetings, and conferences.
• Coordinate travel arrangements and itineraries, including flights, accommodations, and transportation.
• Prepare and distribute correspondence, memos, letters, and reports on behalf of the Managing Director.
• Screen and priorities incoming calls, emails, and other communications, responding as appropriate and redirecting inquiries to relevant parties.
• Act as a liaison between the Managing Director and internal/external stakeholders, maintaining professional relationships and ensuring timely communication.
• Prepare meeting agendas, attend meetings, and take accurate minutes when required, ensuring follow-up on action items.
• Conduct research, compile data, and prepare presentations or reports as needed.
• Assist with special projects and initiatives as assigned by the Managing Director.
• Manage confidential information with discretion and professionalism.
• Perform general administrative tasks, including filing, photocopying, and organizing documents.

Our Ideal Candidate:

• Bachelor's degree in business administration, law, finance, or a related field; a master's degree or professional certification (e.g., Chartered Secretary) is preferred.
• Proven experience as a Company Secretary or in a similar role, preferably in a publicly traded company or regulated industry.
• In-depth knowledge of corporate law, governance principles, and regulatory requirements.
• Strong organizational skills with the ability to manage multiple tasks and deadlines effectively.
• Excellent written and verbal communication skills, with a keen eye for detail.
• Proficiency in MS Office Suite and corporate governance software/tools.
• Ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Strong interpersonal skills with the ability to build and maintain effective working relationships at all levels of the organization.

Commitments:

Full-time - 9:30 am to 6:30 pm

Monday to Saturday (work from the office)

Location: Bhandup (W)