Executive Assistant To Managing Director

Role & responsibilities

• Calendar

  Management:

• Effectively manage the DIRECTOR's calendar, scheduling appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, ensuring timely communication and preparation.

• Communication:

• Act as a primary point of contact between the DIRECTOR and internal/external stakeholders.
• Handle and screen phone calls, emails, and other correspondence on behalf of the DIRECTOR.
• Prepare and draft correspondence, reports, and presentations as needed.

• Travel

  Coordination:

• Arrange domestic and international travel itineraries for the DIRECTOR, including flights, accommodations, and transportation.
• Ensure all travel arrangements align with the DIRECTOR's preferences and business requirements.

• Meeting

  Coordination:

• Coordinate and organize meetings, conferences, and events attended or hosted by the DIRECTOR.
• Prepare meeting agendas, materials, and follow-up documentation.

• Research

  &

  Analysis:

• Undertake special projects and assignments as directed by the DIRECTOR.
• Conduct research and analysis to support various initiatives and projects.
• Work extensively on data analysis and interpretation.
• Track project progress and provide regular updates.

• Information

  Management:

• Manage and organize confidential information with discretion.
• Maintain electronic and physical filing systems, ensuring easy retrieval of documents.

• Task

  Prioritization:

• Assist in prioritizing tasks and projects to ensure the DIRECTOR's time is optimized.
• Follow up on action items and deadlines, keeping the DIRECTOR informed.

Preferred candidate profile

• Male candidates only who are willing to travel as per Director's schedule and requirement.

• Candidates from Suburban Mumbai are preferred.