164 Secretarial Skills Jobs

As a vital member of the team at Senate Technologies, you will be responsible for providing essential support to the Managing Director on a day-to-day basis. Your role will encompass a diverse range of tasks, including but not limited to managing the Managing Director's schedule, arranging appointments, travel, and accommodation, as well as handling confidential information with the utmost discretion. Your excellent written and verbal communication skills will be put to good use as you engage with various external stakeholders, including key client groups and industry partners at local, regional, and national levels. Additionally, you will play a crucial role in the smooth running of senior management team meetings and board sessions by preparing agendas, taking minutes, and ensuring all necessary paperwork is in order. In collaboration with the Managing Director, you will contribute to the overall development of Senate Technologies by identifying and meeting statutory requirements, maintaining accurate records, and supporting the execution of the corporate plan. Your attention to detail and organizational skills will be instrumental in ensuring that all administrative duties are carried out efficiently and effectively. Your background in company administration, along with a solid understanding of managing public funds and working in partnership with various stakeholders, will be valuable assets in this role. Proficiency in IT tools such as Word, Excel, and PowerPoint is essential, as is a proactive approach to problem-solving and a willingness to travel as required. If you have a minimum of 3 years of relevant work experience, excellent administration skills, and a Bachelor's degree, we encourage you to apply for this full-time, permanent position at Senate Technologies. In return, we offer paid sick time as part of our benefits package and a dynamic work environment where your contributions will be valued and recognized. Join us in supporting the Managing Director and contributing to the continued success and growth of Senate Technologies.,

Responsibilities: * Manage calendar & travel requests * Coordinate client meetings & communications * Schedule appointments & events * Provide secretarial support * Execute administrative tasks efficiently * Knowledge of MS Excel Performance bonus Mobile bill reimbursements Travel allowance

Responsibilities: * Manage CEO calendar & schedule meetings * Coordinate executive travel & logistics * Draft letters & emails on behalf of CEO * Provide secretarial support for board communications Office cab/shuttle Annual bonus Food allowance

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Key Responsibilities: 1. Taking Dictation & Email Correspondence: Assist in taking dictation from the Business Partner and transcribe notes clearly and efficiently. Manage email correspondence by ensuring timely responses and flagging important communications for the Business Partners attention. 2. Travel Arrangements: Coordinate domestic and international travel for the Business Partner, including booking flights, hotels, and transportation. Prepare detailed itineraries and ensure smooth travel logistics. 3. Scheduling Meetings: Schedule, organize, and manage meetings for the Business Partner, ensuring that all parties are informed and prepared. Send calendar invitations, confirm appointments, and prepare meeting materials when needed. 4. Calendar Management: Maintain and manage the Business Partner’s calendar, ensuring meetings are scheduled effectively and without conflicts. Adjust appointments as necessary to accommodate shifting priorities or last-minute changes. 5. Docketing: Prepare, organize, and maintain all necessary documents, presentations, and reports for upcoming meetings or events. Assist in compiling reports and ensuring that all materials are ready ahead of time. 6. Miscellaneous Work as Required: Handle various administrative tasks such as research, filing, and general office support to ensure smooth daily operations. Qualifications & Skills: Education: Bachelor’s degree or equivalent (freshers welcome). Skills: 1. Excellent communication (verbal & written) 2. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) 3. Strong organizational and multitasking abilities 4. Professional, approachable, and detail-oriented 5. Ability to maintain confidentiality

Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime Gender Preference: Male candidates from Software industry only preferred Company Overview: Cross Identity (www.crossidentity.com ) is a leading provider of Identity and Access Management (IAM) solutions for small, medium, and mid-market organizations. Our solution empowers organizations to manage user access and authorization across all their systems, applications, and devices while maintaining the highest standards of security and compliance. We are dedicated to helping our customers achieve their digital transformation goals, and our innovative solutions have earned us a reputation as a trusted brand in the IAM space. About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: Manage CEOs calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. Prepare and review emails, reports, presentations, MoMs, and other business documents. Act as a liaison between the CEO and departments, ensuring efficient flow of information. Assist in tracking strategic tasks and business initiatives, following up as necessary. Organize and support leadership meetings, customer visits, and special events. Maintain confidentiality and handle sensitive information with discretion. Keep the CEO updated on key priorities, pending tasks, and business deadlines. Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications 8 to 10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. High level of agility, proactiveness, and problem-solving skills. Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. Excellent written and verbal communication skills in English. Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes Prior experience interacting with global clients and senior stakeholders. Exposure to SaaS or B2B enterprise product environments. Ability to manage complex schedules across multiple time zones. A calm, composed, and positive demeanor even under pressure.

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

We are looking for an exceptional individual to step into the role of Personal Secretary cum Business Development acting as a critical right-hand partner to the CEO.Open to extensive travel across India to support the CEO and business development. Health insurance Provident fund

Experienced Stenographer who is well versed with shorthand and typing skills, proficiency in Microsoft Word. The office working hours would be 2PM till 10PM. Suitable candidates can visit Lodha Law office , Road No.12, Banjara Hills at 6PM on a working day after 6PM. Office No. 9100065861

Roles and Responsibilities Manage employee life cycle activities such as recruitment, onboarding, exit process, and staff management. Ensure compliance with labour laws including ESI, EPF, Gratuity Acts by maintaining accurate records and filing returns on time. Coordinate HR operations including background verification, secretarial tasks, and generalist activities. Maintain confidentiality in handling sensitive information related to employees' personal details. Provide administrative support to the team by managing documents and ensuring timely completion of tasks. Desired Candidate Profile 1-6 years of experience in an HR role or administration department. Strong understanding of business administration principles and HR policies. Proficiency in HR generalist activities like recruitment, onboarding, exit process etc. . Excellent secretarial skills with attention to detail for maintaining accurate records.

Responsibilities: Manage calendar, travel, schedule meetings & appointments Provide administrative support with secretarial activities Coordinate office operations & travel arrangements

**Only Female Candidate** Smart, hardworking female PA needed to manage schedules, meetings, travel bookings, and daily tasks. Must be organized, communicative, and professional. Role involves face-to-face coordination and executive-level support.

(Only Male apply )Manage daily schedules, calendars, and appointments. Organize meetings, prepare agendas, and take minutes. Coordinate travel arrangements and accommodation bookings. Handle confidential business correspondence and documentation. Required Candidate profile Any Graduate & Excellent verbal and written communication skills in English and Hindi. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) Smart & presentable must.

DARADIA PAIN HOSPITAL is looking for Personal Secretary (Male or Female) to join our dynamic team and embark on a rewarding career journey A Personal Secretary provides administrative and secretarial support to an executive, manager, or business owner Responsibilities: The Personal Secretary is responsible for managing the executive's calendar and scheduling appointments, meetings, and travel arrangements They must ensure that the executive's schedule is well-organized and that they are punctual and prepared for all appointments Coordinate communication: The Personal Secretary is responsible for managing the incoming and outgoing communication, including emails, phone calls, and written correspondence They must prioritize messages and ensure that important information is delivered to the executive in a timely manner Manage office operations: The Personal Secretary may be responsible for managing the daily operations of the office, including managing office supplies, coordinating with IT support, and maintaining files and records Screen visitors and calls: The Personal Secretary is responsible for screening visitors and calls The Personal Secretary must maintain confidentiality in all matters They may be responsible for handling sensitive information, such as financial data, legal documents, or personal information

FEMALE CANDIDATES ONLY Responsibilities: Manage calendars, travel arrangements, communication with team. Coordinate front desk operations, phone etiquette, secretarial duties. Manage payments, subscriptions, AMCs for Director and family Required Candidate profile MS Office Travel & Calendar Management Administrative Activities HR Generalist Activities

Provide Confidential secretarial and administrative support to the MD and Executive Director To Support and coordinate daily activities of MD Preparation of Reports , Letters and other documents Recording of Proceeding of Meeting Progressive follow up and miscellaneous administrative work Organize Travel arrangements Answering calls, taking messages and handling correspondence Maintain diaries and arranging appointments Typing, preparing and collecting reports Organizing and serving meetings (Producing agendas and taking minutes) Managing database Prioritizing workloads Managing reception and greeting clients

Amity University, Noida Inviting applications for Secretary / Office Assistant Desired qualification & experience Qualification: Must have completed Graduation/Post-Graduation . Skills: Good command over English Language (Oral & Written). Experience : Experience of handling all secretarial tasks (arranging meetings, coordination etc.), multi-tasking skills. Technical strength : Preferably knows shorthand. Have good English typing speed. Working knowledge of MS Office. The applicant should be flexible towards extended working hours. Candidate must provide background/ reference checks from current/previous employers. Interested applicants may immediately forward their updated resumes to Mr. Sanjay S Rawat, DGM-HR at sanjayr@amity.edu

Responsibilities: * Manage executive schedule & travel arrangements * Maintain confidentiality at all times * Coordinate meetings & calendar management * Ensure secretarial compliance & operations Health insurance Provident fund Annual bonus

Efficiently manage calendar, schedule appointments, and coordinate meetings Arrange domestic and international travel itineraries Draft and prepare emails, reports, and other document Team coordination for meeting purposes Required Candidate profile 8-10 years of exp as EA with Strong written and verbal communication. Fluent in English Communication Travelling involved as our corporate office is Noida Sector 112

As an Assistant to the Chairman and Managing Director at Della Luxury Products, you will be an integral part of the executive office, providing high-level secretarial and administrative support. Your responsibilities will include managing daily schedules, appointments, and correspondence for the CMD, organizing meetings and events, preparing documents and reports, and handling travel arrangements. Your role will also involve conducting research on industry trends and competitor activities, providing strategic insights, and assisting with social media content creation. Confidentiality and discretion are paramount in this role, along with flexibility in working hours and a proactive approach to taking on additional responsibilities. The ideal candidate for this position is proactive, possesses excellent communication skills, has strong research abilities, and is interested in social media and content creation. You should be detail-oriented, able to multitask in a fast-paced environment, and proficient in MS Office Suite. A Bachelor's degree in business administration, Communications, or a related field is required, along with a minimum of 5 years of experience in a secretarial or executive assistant role supporting C-level executives. Travel between Mumbai and Lonavala is a part of the job requirement, with all travel and in-transit accommodation costs covered by the company. At Della Luxury Products, we value individuality, trust, integrity, and respect for others. As a member of our team, you will have opportunities for professional growth and career advancement within the organization. We are looking for a candidate who is eager to excel in their career and demonstrate leadership potential. If you are ready to join a dynamic and growing organization where your skills and talents will be valued, we encourage you to apply for the Assistant to the Chairman and Managing Director position.,

- Post: Sr Executive Secretary - Education: Any Graduate/Diploma/Degree - Experience: Fresher or Experience. - Female only preferred Interested call Ms Sonali on 9574220100 Required Candidate profile Notes: Candidates must have Fluent in English Speaking, Mailing & Drafting, Good in Computer Knowledge, Initiative in administrative activities.

We are looking for a dynamic and highly organized Personal Assistant to Joint Managing Director with Finance or Operations Management . The ideal candidate should be tech-savvy, possess excellent presentation and communication skills , and have a quick grasp of business operations. This role provides an excellent opportunity to work closely with top leadership in a manufacturing environment . Company: Coral Group of Companies Coral Rewinding India Pvt Ltd, Coral Coil India Pvt Ltd, Coral Manufacturing works India Pvt Ltd and Coral Engineering works India Pvt Ltd Location: Special Economic Zone, Perundurai, Erode Key Responsibilities: Assist the Joint Managing Director (MD) in daily business operations, meetings, and strategic planning. Conduct research, analyze data, and prepare reports for decision-making. Develop presentations, reports, and proposals for internal and external stakeholders. Coordinate and follow up on projects, operational activities, and financial matters. Manage the JMDs schedule, emails, and documentation , ensuring smooth workflow. Act as a bridge between different departments and facilitate communication. Handle confidential information with integrity and professionalism. Support in financial analysis, budgeting, and operational efficiency initiatives . Assist in organizing business reviews, audits, and performance tracking. Perform any additional responsibilities as required by the J MD. Qualifications & Skills: Educational Background: Any Graduate with MBA (Finance or Operations). Experience: upto 10 years of relevant experience. Technical Skills: Proficient in MS Office (Excel, Word, PowerPoint) and business software. Strong analytical and problem-solving abilities. Knowledge of ERP systems and data analysis tools is an added advantage. Soft Skills: Strong communication and interpersonal skills. Excellent presentation and documentation abilities. Quick learner with a sharp grasp of business processes. Ability to multitask, prioritize , and work under pressure. High level of professionalism and attention to detail . Why Join Us? Opportunity to work closely with senior leadership and gain high-level exposure . Hands-on experience in finance, operations, and strategic decision-making . Career growth in a fast-paced manufacturing environment . Role & responsibilities Candidate from anywhere india is preferred provided she should shift to Perundurai, Erode.

Roles & Responsibilities:- - Scheduling & Attending meetings. - Handling Client Relations. - Manage office operations. Should have:- - 3+ years experience in assistant, secretary or similar role. - Modern Approach, outgoing & smart work.

Role Purpose The purpose of the role is to support process delivery by ensuring daily performance of the Production Specialists, resolve technical escalations and develop technical capability within the Production Specialists. Do Oversee and support process by reviewing daily transactions on performance parameters Review performance dashboard and the scores for the team Support the team in improving performance parameters by providing technical support and process guidance Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions Ensure standard processes and procedures are followed to resolve all client queries Resolve client queries as per the SLAs defined in the contract Develop understanding of process/ product for the team members to facilitate better client interaction and troubleshooting Document and analyze call logs to spot most occurring trends to prevent future problems Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution Ensure all product information and disclosures are given to clients before and after the call/email requests Avoids legal challenges by monitoring compliance with service agreements Handle technical escalations through effective diagnosis and troubleshooting of client queries Manage and resolve technical roadblocks/ escalations as per SLA and quality requirements If unable to resolve the issues, timely escalate the issues to TA & SES Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions Troubleshoot all client queries in a user-friendly, courteous and professional manner Offer alternative solutions to clients (where appropriate) with the objective of retaining customers and clients business Organize ideas and effectively communicate oral messages appropriate to listeners and situations Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract SLAs Build people capability to ensure operational excellence and maintain superior customer service levels of the existing account/client Mentor and guide Production Specialists on improving technical knowledge Collate trainings to be conducted as triage to bridge the skill gaps identified through interviews with the Production Specialist Develop and conduct trainings (Triages) within products for production specialist as per target Inform client about the triages being conducted Undertake product trainings to stay current with product features, changes and updates Enroll in product specific and any other trainings per client requirements/recommendations Identify and document most common problems and recommend appropriate resolutions to the team Update job knowledge by participating in self learning opportunities and maintaining personal networks Competencies Collaborative Working Learning Agility Problem Solving & Decision Making Effective communication

Role Purpose The purpose of the role is to support process delivery by ensuring daily performance of the Production Specialists, resolve technical escalations and develop technical capability within the Production Specialists. Do Oversee and support process by reviewing daily transactions on performance parameters Review performance dashboard and the scores for the team Support the team in improving performance parameters by providing technical support and process guidance Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions Ensure standard processes and procedures are followed to resolve all client queries Resolve client queries as per the SLAs defined in the contract Develop understanding of process/ product for the team members to facilitate better client interaction and troubleshooting Document and analyze call logs to spot most occurring trends to prevent future problems Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution Ensure all product information and disclosures are given to clients before and after the call/email requests Avoids legal challenges by monitoring compliance with service agreements Handle technical escalations through effective diagnosis and troubleshooting of client queries Manage and resolve technical roadblocks/ escalations as per SLA and quality requirements If unable to resolve the issues, timely escalate the issues to TA & SES Provide product support and resolution to clients by performing a question diagnosis while guiding users through step-by-step solutions Troubleshoot all client queries in a user-friendly, courteous and professional manner Offer alternative solutions to clients (where appropriate) with the objective of retaining customers and clients business Organize ideas and effectively communicate oral messages appropriate to listeners and situations Follow up and make scheduled call backs to customers to record feedback and ensure compliance to contract SLAs Build people capability to ensure operational excellence and maintain superior customer service levels of the existing account/client Mentor and guide Production Specialists on improving technical knowledge Collate trainings to be conducted as triage to bridge the skill gaps identified through interviews with the Production Specialist Develop and conduct trainings (Triages) within products for production specialist as per target Inform client about the triages being conducted Undertake product trainings to stay current with product features, changes and updates Enroll in product specific and any other trainings per client requirements/recommendations Identify and document most common problems and recommend appropriate resolutions to the team Update job knowledge by participating in self learning opportunities and maintaining personal networks Competencies Collaborative Working Learning Agility Problem Solving & Decision Making Effective communication

We are looking for an Executive Assistant who brings in a minimum of 02 years of relevant expertise with a Pleasing Personality and Good Communication skills, and Secretarial support to the Senior Partner. Responsibilities: Calendar and Meeting Management: Prepare and manage the Senior Partner's daily calendar. Provide comprehensive administrative services including diary management, organizing internal and external meetings, planning events, and setting up teleconferences. Travel Coordination: Organize domestic and international travel, including visa processing, arranging accommodation, and preparing detailed travel itineraries. Correspondence Management: Handle correspondence, prioritize emails, and perform tasks such as reading, drafting letters, collecting & analyzing information, and initiating communications on behalf of the Senior Partner. Point of Contact: Report directly to the Senior Partner and serve as a primary point of contact for all internal and external communications related to their office. Senior Leadership Support: Work closely with the Senior Leadership Team through regular correspondence, arranging meetings, and preparing essential briefing materials. Administrative Project Support: Provide administrative support in the delivery of assignments and initiatives as required, including follow-up and completion of departmental work plans. Document Accuracy & Timeliness: Ensure all correspondence and relevant materials are produced in a timely and accurate manner. Board Meeting Coordination: Coordinate departmental reports and documentation required for Board meetings. Meeting Minutes & Follow-up: Coordinate, attend, and accurately take minutes for meetings. Follow up on action points from meetings on behalf of the Senior Partner. Hands-on Deliverables: Successfully complete critical aspects of deliverables with a hands-on approach, including drafting acknowledgment letters, personal correspondence, and other tasks that facilitate the Senior Partner's ability to effectively lead the firm. Confidentiality: Always maintain strict confidentiality and privacy in respect of all communications and information relevant to the role and responsibilities. Required Skills: Bachelor's degree in any stream. Pleasing personality and good communication skills (verbal and written). Strong interpersonal skills and the ability to build relationships with various stakeholders, including staff, board members, and external partners. Excellent writing, editing, grammatical, organizational, and research skills. Excellent management, time-management, and problem-solving skills. Excellent administration and secretarial skills. Proficiency in Windows, including MS Word, EXCEL, and PowerPoint. Flexibility to work additional/out of hours if necessary to fulfill the requirements of the role and meet business needs.