256 Secretarial Skills Jobs - Page 2

About the Role We are looking for a proactive, committed, and resourceful Executive Secretary / Administrative Coordinator to work closely with our founding team across multiple ventures. This individual will play a pivotal role in managing end-to-end secretarial and administrative responsibilities, enabling smooth functioning of day-to-day operations and long-term strategic initiatives. Secretarial and Personal Assistance experience is essential Key Responsibilities Company Incorporation & Compliance Coordinate and manage the incorporation process for multiple entities. Ensure ongoing compliance with statutory and regulatory requirements (ROC filings, MCA, GST, etc.). Liaise with Chartered Accountants, Company Secretaries, and legal advisors as needed. Documentation & Recordkeeping Maintain accurate records of meetings, resolutions, filings, and correspondence. Draft, edit, and file legal and administrative documents as required. Grant Applications & Empanelments Identify, prepare, and submit applications for relevant grants or startup schemes. Handle all documentation, follow-up, and interaction with government departments or affiliated bodies. Administrative Support Handle calendar management, travel coordination, and task tracking for the founding team. Manage vendor relationships, purchase orders, and general office administration. Ad-hoc and Follow-up Activities Take complete ownership of tasks and ensure timely closuresbe it a government follow-up, courier dispatch, or coordination with banks or consultants. Willingness to do what it takes to ensure nothing falls through the cracks. Preferred candidate profile 1-3 years of experience in administrative, secretarial, or compliance-related roles. Preferably a female candidate with a high degree of ownership and maturity. Should be comfortable working late if needed and managing flexible hours. Fluent in English and Tamil; strong communication and coordination skills. Proficient in MS Office, Google Workspace, and basic document automation tools.

Maintain Minutes of meeting and arrangement of meetings. Liaising with internal departments, answering calls & making travel arrangements. Managing internal & external correspondence. Typing, formatting & editing reports, documents and presentations. Required Candidate profile Excellent communication skills required Candidate should be multitasking Advanced typing, note-taking, recordkeeping & organizational skills. knowledge of printers, copiers, scanners, and fax machines

Manage complex calendars, ensuring seamless day-to-day operations and scheduling. Coordinate travel arrangements, including flights, accommodations, and transportation. Prepare and distribute correspondence, reports, and presentations. Required Candidate profile Bachelor's degree in Business Administration, Communications, or related field. 4-8 years of experience as an Executive Assistant or in a similar administrative role.

Position Summary As the Personal Assistant to the MD, you will be the MDs trusted partner in managing schedules, communication flow, travel, and special projects. The role requires a high level of professionalism, confidentiality, and adaptability. You will help the MD focus on strategic priorities by handling operational details efficiently. The position also requires domestic and international travel to provide on-ground support. Key Responsibilities Manage and maintain the MD’s calendar, including scheduling meetings, appointments, and events. Act as the main point of contact between the MD and internal/external stakeholders. Screen and prioritize emails, phone calls, and other communications. Prepare reports, presentations, agendas, correspondence, and meeting notes. Attend meetings, take accurate minutes, and follow up on action items. Organize domestic and international travel arrangements, including flights, accommodation, and itineraries. Accompany the MD on business trips, domestic & international travel, ensuring smooth execution of schedules. Coordinate and organize internal and external events, conferences, and meetings. Track deadlines, projects, and deliverables, ensuring the MD is always well-prepared. Handle confidential documents and sensitive information with integrity. Liaise effectively with teams, clients, and business partners on behalf of the MD. Assist with personal tasks and ad-hoc responsibilities as required. Anticipate the MD’s needs and proactively resolve potential issues or roadblocks. Skills & Qualifications Proven experience as a PA, Executive Assistant, or in a similar role. Strong organizational and time-management skills. Excellent written and verbal communication abilities. Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google Workspace. Ability to manage multiple tasks under pressure while maintaining accuracy. High level of discretion, professionalism, and reliability. Flexibility to work outside normal business hours when required. Willingness and availability to travel (domestic and international). Preferred Experience Prior experience supporting C-suite or senior executives. Familiarity with CRM systems or project management tools (e.g., Trello, Notion, Asana). Experience working in a growing, fast-paced business environment. Desirable Qualities Proactive and resourceful, with a “can-do” attitude. Calm under pressure and effective at multitasking. Strong problem-solving skills and attention to detail. Professional demeanor and strong sense of business etiquette. What We Offer A close working relationship with company leadership. Exposure to strategic projects and decision-making. Flexible working arrangements. Opportunities for personal and professional growth. Supportive, collaborative company culture. Travel exposure and international networking opportunities. Website Reference: Swara Consulting Services Pvt Ltd: swaracs.com Application Instructions Please send your CV and a short cover letter to info@swaracs.com. Use the subject line: PA to MD – Swara Group of Companies

A reputed educational institution in Chennai is looking for a Personal Secretary to the Principal of the school. Roles & Responsibilities Manage day-to-day administrative tasks for the principal, ensuring seamless office operations. Coordinate calendar management, scheduling appointments, and fixing meetings with internal and external stakeholders. Provide secretarial support in letter drafting, document preparation, and filing of important documents. Oversee office administration activities such as inventory management, supply chain coordination, and facility maintenance. Ensure effective communication among team members through business communication skills. Excellent administration management skills with attention to detail. Strong interpersonal communication skills with ability to work independently. Proficiency in secretarial operations including calendar management, letter drafting, and filing. Candidate Profile Any Graduate with about 10-15 years of experience in personal assistance or secretarial role, preferably in a school. Interested candidates (Female only) can apply with updated resume to hrmsamogha@gmail.com

The Secretary to the MD provides high-level admin and secretarial support, managing schedules, confidential correspondence and meetings while acting as a key liaison between the MD and internal/external stakeholders to ensure smooth office operations

You will be joining NHS Greater Glasgow and Clyde, one of the largest healthcare systems in the UK with approximately 40,000 staff across various clinical and non-clinical roles. The healthcare services provided cater to a population exceeding 1.15 million, extending to 2.2 million with regional and national services included. In this permanent, part-time position of 25 hours per week, you will work Monday to Friday on a shift basis. The salary for this role will be Pro Rata due to the part-time nature of the position. As an Administrator in the Resuscitation Service at GGH/BWoSCC, you will play a crucial role in supporting the delivery of essential training to clinical staff. Collaborating closely with a small team of Resuscitation officers, your responsibilities will include liaising with wards and departments to optimize training sessions. The role entails providing high-level administrative, secretarial, and coordinating support. While prior administrative experience is necessary to ensure consistent service delivery, there is room for initiative as the service evolves. A positive and adaptable attitude, along with strong communication skills, are essential for success in this role. For further information or inquiries, you may contact Karen Blakely at Tel No: 0141 211 0195. Details on contacting the Recruitment Service can be found in the Candidate Information Packs. NHS Greater Glasgow and Clyde, as part of NHS Scotland, welcomes applications from diverse backgrounds and is committed to fostering an inclusive culture within the organization. By signing the Armed Forces Covenant, NHSGGC demonstrates its dedication to being a Forces Friendly Employer and encourages applications from the Armed Forces Community, valuing military skills, experience, and qualifications during the recruitment process. Applicants are expected to provide genuine and original responses to all questions in the application form. The use of artificial intelligence (AI) or automated tools for response generation or modification is strongly discouraged. By submitting an application, you confirm that all answers represent your own work, knowledge, skills, and experience, without the influence of AI or similar technologies. Failure to adhere to this requirement may result in the withdrawal of your application from the process. In case of any issues related to the application portal or log-in, please reach out to the Jobtrain support hub for assistance.,

Responsibilities: * Manage calendar & MOMs * Book travel, hotels & meetings * Draft letters & arrange appointments * Provide secretarial support to team * Coordinate executive operations *Liaise with internal teams and external stakeholders Provident fund

Manage calendars, schedules, and travel itineraries for senior leaders.- Domestic & International-visas, accommodation, transport Plan, prioritize, and coordinate high-volume meetings, workshops, and events. Hosting Guests & Conducting Events Required Candidate profile 8- 15 years of experience supporting C-suite/senior leadership, ideally in global organizations Strong IT skills (MS Office, presentation tools) Excellent written & verbal English communication skills

Urgent job opening for Executive Assistant. Company - NABFID ( National Bank for Financing Infrastructure and Development) (on Third party payroll). location - Mumbai/ BKC. Experience- 2 to 5 YRS. CTC-35K TO 45K. Key Responsibilities: Administrative Support to Senior Officer/Executive: Schedule and manage appointments, meetings, and travel arrangements. Organize and maintain the executives calendar, ensuring time is efficiently managed. Ensure effective communication within the department and with other Verticals / Offices. Document Management : Prepare, edit, and proofread correspondence, presentations, and reports. Handle and prioritize incoming emails, calls, and other forms of communication. Meeting & Event Coordination : Arrange and coordinate meetings, conferences, and events, ensuring all logistics are handled. Prior experience as an Administration Executive. Proficiency in data entry using MS Excel and Word. Experience in recordkeeping for stationery, consumables, and assets Ability to maintain files, folders, and documents Experience in facilitating the entry and exit of visitors/guests and movement of goods/assets Familiarity with sorting bulk invoices and assisting in the preparation of payment notes, etc. Skills & Qualifications : Education : Mandatory : Graduate in any discipline from UGC / AICTE recognized college/university. Desirable : Bachelor's degree in MBA. office management, business administration, or a related field. Finance also. Experience : Mandatory : Minimum of 2 years of experience in a secretarial or administrative support role, preferably in a banking or financial services environment. Skills : Excellent communication skills (written and verbal). Proficient in office software, such as Microsoft Office (Excel, PowerPoint, Word). . Ability to handle multiple tasks. Preferred candidate profile send on-: northtnm@gmail.com

Role & Responsibilities Manage and coordinate the daily schedule, appointments, and meetings of the senior executive. Handle confidential correspondence, emails, and communication with professionalism. Prepare reports, presentations, meeting minutes, and necessary documentation. Organize travel arrangements including tickets, accommodation, and itineraries. Maintain filing systems, records, and ensure document confidentiality. Act as the first point of contact between the executive and internal/external stakeholders. Follow up on tasks, commitments, and deadlines to ensure smooth workflow. Assist in event planning, business meetings, and official functions. Preferred Candidate Profile Any Graduate with Good Communication Skill 8 - 12 Years experience in Secretarial Role. Perks and Benefits Attractive Salary with All Statutory Benefits

Role Description: This is a full-time role for an Executive Assistant. Job Responsibilities include (but not limited to): Supervise Directors office for all office work proactively and efficiently Manage Directors calendar Receive all Project related communications and coordinate with concerned officials. Responsible for regular tracking and monitoring of documentation and follow-up. Assist the teams in seeking approvals from the Directors Payment to the final completion of work as per agreement. Assist in the preparation of all necessary documentation and approvals related to site / project activities. Prepare MOMs and keep a track on follow up tasks/ records of the same. Make all arrangements concerning approvals and other follow-up action. Any other work as assigned by the Director(s) Required Skills/ Qualification: Minimum graduation degree from a reputed educational institution. Experience of at least 5 years in coordination, documentation and administrative skills Excellent communication skills Good coordination & prioritizing skills Knowledge of MS office

A reputed Recruitment & HR Processes Co in Adyar, Chennai needs an Executive Secretary for Chairman. Candidates with relevant experience of 5 to 10 years , age - Up to 40 years . Should be good in MS Office & stay close to Adyar . Hindi preferred

Dealing with Directors daily email Point of contact for Director for both Internal & external stakeholders Calendar Management, schedule meetings, and coordinate travel arrangements Preparing reports and correspondence and ensure confidentiality Provident fund

Aquachem Industries Private Limited is looking for Personal Assistant to join our dynamic team and embark on a rewarding career journey Reporting to senior management and performing secretarial and administrative duties Typing, formatting, and editing reports, documents, and presentations Entering data, maintaining databases, and keeping records Liaising with internal departments, answering calls, and making travel arrangements Managing internal and external correspondence on behalf of senior management Scheduling appointments, maintaining an events calendar, and sending reminders

Dictations & transcribe letters, reports, Contracts. Draft & format legal documents, Property agreements, Official correspondence, Records, Typing speed: Minimum 60 WPM Proficiency in shorthand. Knowledge of real estate/legal terminology preferred.

As a valuable member of our team, you will uphold our core values of Care and Compassion, Quality and Teamwork, Dignity and Respect, as well as Openness, honesty, and responsibility. This is a fixed-term position, requiring 30 hours of work spread over 4 days, with the contract ending on 31st March 2026. Your primary responsibility will be to deliver a comprehensive, confidential, efficient, and high-quality secretarial service to the Medical Staff within our dedicated Medical Secretarial Team. This will involve a diverse range of secretarial and administrative tasks, including transcribing confidential patient information using a voice recognition system and other relevant hospital systems. To excel in this role, you should hold appropriate secretarial/administration qualifications or possess equivalent training experience. Proficiency in medical terminology, as well as strong skills in Microsoft Word and keyboard proficiency, would be advantageous for this position. If you have any informal queries regarding this role, please feel free to reach out to Stacey Patterson at 01896 826618. Kindly note that the salary mentioned is based on full-time hours (37 hours per week). For part-time appointments, the salary will be adjusted proportionally based on the hours worked. It's important to submit your application on time, as late applications cannot be accepted. We are committed to fostering equality and diversity within our workforce, eliminating discrimination, and ensuring that each employee feels respected and empowered to perform at their best. Therefore, we encourage applications from all segments of society to create a truly representative workforce at NHS Scotland.,

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

Calendar booking Vehicle Arrangement Managing datewise Diries Organizing meeting/Appointments Organizing Events Conf booking Booking an arrangement of travel & accommodation Correspondence of directors Typing/Preparing the reportspresentation Managing data base and filling reports Location - Kopargaon,Navi Mumbai,Mumbai,Kopar khairane

Responsibilities and Key roles: Assist sales team in coordinating sales activities and initiatives. Manage and respond to inquiries from customers and prospects promptly. Prepare and follow up on sales quotations, proposals, and contracts. Coordinate the scheduling of sales meetings and appointments. Build and maintain positive relationships with customers Address customer inquiries and concerns professionally and promptly. Follow up with customers to ensure satisfaction and identify potential upsell opportunities. Handle correspondence, emails, and phone calls on behalf of executives, prioritizing and responding as appropriate. Prepare reports, presentations, and other documents as required by executives. Act as a liaison between executives, departments, and external stakeholders.

Business support secretary to MD for data management with high confidential documents Good looking & bold communication skill is must Good in MS office, highlighting the issues & Proactively solving the problem, should travel across India or abroad. Required Candidate profile Should be more friendly & good at learning of design & business development. multitasking handling skill. Willing for travel across INDIA & good exposal in digital and social media business promotion Perks and benefits 1st 6 months 15k -20k Ins. 5L,

Responsibilities: Manage calendar, schedule appointments & meetings Draft letters, manage secretarial ops Coordinate travel arrangements & tickets booking Provide administrative support with discretion Over time allowance

Work Conditions: Full-time position (with occasional flexibility for extended hours). Office-based/Hybrid Travel with the executive for both official and personal purposes. Responsible for managing office work as well as personal assignments. Office cab/shuttle Food allowance

Performing secretarial duties such as drafting documents & reports Responding to emails,letters and other forms of communication Preparing MIS reports,travel itinerary,arranging accommodations Preparing tender documents,visit reports,visa letters Required Candidate profile Excellent communication skills (written and verbal), Taking dictation in shorthand Proficiency in Computer software - MS Office, Excel, Word & Outlook Strong organizational skills

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Male/FemaleCandidate Any Graduate Location: Mylapore Age Limit: 40 Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com