164 Secretarial Skills Jobs - Page 6

Calendar Management Travel Arrangement MOM Advance ms Office Required Candidate profile Should have 7-12 years of EA experience Only Gurgaon and south Delhi Residents Good Inter-personal skills Must be a Graduate Please share resume at roma@stenohouse.com or whatsapp at 9871176333

Role & responsibilities PreAn Executive Assistant (EA) to a Chairman is a highly demanding and crucial role, requiring a sophisticated blend of administrative, interpersonal, and strategic skills. Here are the key skills required: I. Core Administrative & Organizational Skills: Exceptional Organizational Skills: This is paramount. The EA must be able to manage multiple tasks, priorities, and projects simultaneously, ensuring nothing falls through the cracks. This includes physical and digital filing systems. Calendar Management: Expertly managing a complex and often rapidly changing calendar, including scheduling, rescheduling, prioritizing meetings, and organizing personal events. Travel Management: Arranging comprehensive domestic and international travel, including flights, accommodation, transport, visas, and detailed itineraries. Communication Management: Handling incoming correspondence, drafting professional emails, letters, and other documents on behalf of the Chairman, and acting as a professional gatekeeper for calls and queries. Document Preparation: Proficiently preparing reports, presentations, board packs, briefing notes, and other essential documents, often requiring research and data analysis. Meeting Coordination: Planning and orchestrating meetings, including preparing agendas, coordinating logistics, taking accurate minutes, and ensuring follow-up on action items. Expense Management: Compiling and submitting expense reports, managing budgets, and performing light bookkeeping tasks. Office Management: Overseeing general office operations, including ordering supplies, managing equipment, and ensuring an efficient work environment. II. Interpersonal & Soft Skills: Confidentiality and Discretion: Handling highly sensitive and confidential business and personal information with the utmost integrity and professionalism. This is non-negotiable. Exceptional Communication (Verbal and Written): Clear, concise, and professional communication is vital. The EA acts as a primary point of contact and liaison, requiring strong verbal skills for interactions and impeccable written skills for all correspondence. Proactivity and Anticipation: The ability to anticipate the Chairman's needs, often before they are even articulated. This includes preparing for meetings, foreseeing potential issues, and taking initiative to offer solutions. Problem-Solving: Thinking on their feet and coming up with quick, effective solutions to unexpected issues or challenges. Adaptability and Flexibility: The role is dynamic and unpredictable. An EA must be able to handle sudden changes, new challenges, and often work flexible hours. Attention to Detail: Meticulous attention to detail is critical to ensure accuracy in all tasks, from scheduling to document preparation. Emotional Intelligence: Understanding and managing one's own emotions, and perceiving and influencing the emotions of others. This is crucial for navigating complex relationships and managing high-pressure situations. Professionalism: Maintaining a highly professional demeanor, appearance, and attitude at all times. Interpersonal Skills: Building strong relationships with internal and external stakeholders, fostering a positive and collaborative environment. Judgment and Decision-Making: Making appropriate, informed decisions regarding priorities and available time, often with limited guidance. Strategic Thinking: While primarily an administrative role, a top-tier EA often contributes to strategic planning by anticipating needs and providing relevant information. III. Technical Skills: Advanced Computer Proficiency: Expertise in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is essential. Calendar and Scheduling Software: Proficiency with tools like Google Calendar, Outlook Calendar, etc. Project Management Tools: Familiarity with project management software (e.g., Asana, Trello) can be beneficial for tracking initiatives. Communication Platforms: Comfort with video conferencing tools (Zoom, Microsoft Teams) and internal communication platforms (Slack). CRM Software (Optional but beneficial): Depending on the industry, knowledge of CRM systems can be an asset. Data Entry and Report Generation: The ability to accurately input data and generate meaningful reports.

-Administrative & secretarial support -Calendar Management, Meetings & conference Arrangements - Strong Follow ups, coordinate with MD - Internet, Excel Speak Telugu kindly mail your Resume to adducoindia@gmail.com Required Candidate profile Female Candidate Any Graduate Location: Alwarpet, Valasaravakkam, Jafferkhanpet Good Communication- Oral and Written Good in Ms Office Gokuladevi 8668041213 kindly reach us at adducoindia@gmail.com

Executive Assistant’s responsibilities include managing calendars, making arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance.

>Manage schedules and communication, organize meetings, calls, and maintain the executive's calendar. >Prepare reports, Presentations, and Official Documents. >Ensure confidentiality and smooth operations, handle sensitive information discreetly.

Admin Executives for MNC Company Please call us @ 73053 25599 Or email your CV to mailcv@kamms.net Position Name: Admin Executive Job Type: Permanent/Full Time Job Location: Near Penuknda (90 km from Bangalore air port) Qualification: Any Graduation Job Summary: The Executive Secretary will provide high-level administrative support to the Managing Director and other senior staff. Duties/Responsibilities: Provides high-level administrative support and assistance to the Managing Director and/or other assigned leadership staff. Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, and other documents for senior staff. Arranges travel and accommodations for executives. Schedules and attends meetings on behalf of executives, taking notes and recording minutes. Receives incoming communication or memos on behalf of senior staff, reviews contents, determines importance, and summarizes and/or distributes contents to appropriate staff. Performs office tasks including maintaining records, ordering supplies, and performing basic bookkeeping. Performs additional duties as assigned by executives. Performs other related duties as assigned. Required Skills/Abilities: Excellent verbal and written communication skills. Excellent organizational skills and attention to detail. Excellent time management skills with a proven ability to meet deadlines. Ability to function well in a high-paced and at times stressful environment. Extensive knowledge of office administration, clerical procedures, and recordkeeping systems. Able to type minimum of 40 words per minute. Extremely proficient with Microsoft Office Suite or similar software with the ability to learn new or updated software. Education and Experience: High school diploma required; Bachelors degree in Business Administration or related field preferred. At least four years of related experience required.

Hiring Executive Assistant with strong communication, Excel, and presentation skills. Key roles: manage schedules, track projects, handle client follow-ups, prep MOMs, analyze data, and create impactful presentations. Food allowance

URGENT REQUIREMENT FEMALE - Experienced - Personal Secretary Urgently required at South Delhi at HAUZ KHAS Roles and Responsibilities- Multitasking required. NO OUT OF STATION TRAVELING Wanted urgently - to help and assist with daily office work. Basic office skills like working on Word, Excel, emailing, internet searches. Organizes work, collecting information from Google; initiating decisions. Maintain filing systems, Reminders, Good Communication skills, travel arrangements etc. Travel booking/ arrangments like Hotel , Flight Nature Frank and Friendly

Position Title: Marathi Typist Work Location: Mundhwa, Pune Nature of Work: Full-time Job Responsibilities: Accurately typing documents, reports, correspondence, etc., in Marathi. Properly converting the given content into digital format on a computer. Drafting and editing various documents required at the executive level. Assisting with emails, notes, presentations, and other office-related tasks. Maintaining the confidentiality and accuracy of documents. Translating content from Marathi to English or English to Marathi, as needed. Completing tasks on time and coordinating with other departments. Eligibility: A minimum of a graduate degree from a recognized institution/university. Experience in Marathi typing is essential (expected typing speed: 2530 words per minute). Proficiency in using computers and MS Office (Word, Excel, PowerPoint). Strong grammar and typing accuracy. Ability to work efficiently and independently. Experience: Minimum 5 years of relevant experience required. Preference will be given to candidates with experience in typing/office work in government or private offices.

Performing secretarial duties such as drafting documents & reports Responding to emails,letters and other forms of communication Preparing MIS reports,travel itinerary,arranging accommodations Preparing tender documents,visit reports,visa letters Required Candidate profile Excellent communication skills (written and verbal), Taking dictation in shorthand Proficiency in Computer software - MS Office, Excel, Word & Outlook Strong organizational skills

Taking care of all the secretarial work for the Managing Director.

Responsibilities: * Coordinate meetings & travel arrangements * Provide administrative support as needed * Draft letters independently * Manage director's calendar & schedule appointments * Oversee secretarial operations

Executive Assistant to Managing Director will provide high-level administrative support to the MD, ensuring efficient operations and enabling the MD to focus on strategic and high-value initiatives. This role requires excellent organizational skills Required Candidate profile FEMALE-Degree in Business Administration, Management, related field.Schooling should be from CONVENT only. Should be married residing in Gurgaon or Delhi .Candidate should be from south India location Perks and benefits AGE UPTO 35 YEARS ONLY

Develop and sustain a level of professionalism and Acting as the point of contact among staff and clientele • Maintaining of database of information of all department / function to understand themacro economic scenario, key unit drives and its implications,. Maintain an organized filing system of paper and electronic documents • Ensure appropriate site Safety & rules and welfare facilities are in place Preparation of reports and review presentations (Monthly, Quarterly and Annual Budget presentation) for- the office of UH, MD. • Conducting meetings and record minutes of meeting (MOM), maintaining calendar & other administrative support. • xcellent MS Office, SAP/ERP knowledge,

Key Responsibilities: - Efficiently manage executive schedules, appointments, and meetings. - Coordinate travel arrangements and accommodations. - Prepare and edit various documents and reports. - Maintain confidentiality and professionalism. - Assist in project coordination and follow-ups. - Act as a liaison between executives, clients, and teams. - Ensure smooth office operations and organized filing systems. Qualifications: - Minimum 5-10 years of secretarial management experience, preferably in engineering services. - Proficiency in Microsoft Office Suite. - Strong communication and organizational skills. - Attention to detail and multitasking abilities. - Professional appearance and demeanor. - Ability to work independently and collaboratively.

Business support secretary to MD for data management with high confidential documents Good looking & bold communication skill is must Good in MS office, highlighting the issues & Proactively solving the problem, should travel across India or abroad. Required Candidate profile Should be more friendly & good at learning of design & business development. multitasking handling skill. Willing for travel across INDIA & good exposal in digital and social media business promotion Perks and benefits 1st 6 months 15k -20k Ins. 5L,

Key Responsibilities: Acting as the first point of contact between managers and internal/external clients via phone calls and other methods of communication. Prior experience in a personal assistant, executive secretary, or office manager role. Managing and organizing diaries, and scheduling appointments, meetings, and events. Taking meeting minutes & Transcribing from dictation. Organizing meetings and conferences. Preparing reports, presentations and briefs. Maintaining databases and filing systems. Collating and filing the managers business expenses and travel expenses. Conducting research on behalf of the manager. Ability to follow established processes. Highly organized with excellent time management skills. Ability to communicate clearly and concisely with clients of all levels both internally and externally. Highly familiar with software suites, such as Microsoft Office (Outlook, Word, Excel, and PowerPoint). Experience in creating and maintaining office management systems and procedures. Customer service skills. Ability to multitask and prioritize workloads. High level of attention to detail.

Job Title: Executive Assistant to Director Location: BKC / Santacruz Experience: 5+ years Job Type: Full-Time About us: Established in 1993, we are India's largest FMCG Network, exporter, and importer. We provide end-to-end solutions for FMCG Imports, Exports, and Distribution worldwide. With a relentless commitment to excellence, we source high-quality FMCG products globally, ensuring a diverse range to meet market demands. Our robust supply chain infrastructure enables seamless imports, exports, and efficient distribution, guaranteeing timely delivery and superior quality. At Sawariya Group, we stay ahead of industry trends and consumer preferences, offering tailored solutions to support your business growth. Join us on this exciting journey as we transform FMCG Imports, Exports, and Distribution strategies into a resounding success. Connect with us to explore how our expertise and global network can elevate your FMCG business. Let's create value together! Position Overview We are seeking an experienced, detail-oriented, and proactive Executive Assistant (EA) to support Director at Sawariya Group. This role is pivotal in enabling the Director to focus on strategic priorities by managing administrative functions, communication, scheduling, and special assignments. The ideal candidate is a confident professional who can handle high-level responsibilities with discretion, clarity, and efficiency. Key Responsibilities Manage and optimize the Directors schedulecoordinate meetings, appointments, and extensive travel plans. Act as the first point of contact for all internal and external communications, exercising strong judgment and prioritization. Prepare and manage meeting materials, agendas, minutes, and follow-ups. Draft, edit, and manage reports, business correspondence, and presentations with precision. Coordinate with internal departments, vendors, and stakeholders to ensure seamless flow of information and task execution. Conduct in-depth research and compile data for decision-making and strategic initiatives. Maintain organized, up-to-date records, files, and confidential information. Provide support in event coordination, client meetings, and ad hoc business projects. Ensure confidentiality, professionalism, and discretion in all matters. Required Skills & Qualifications Bachelor's degree in business administration, Management, or a related field. Minimum 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level support role. Strong written and verbal communication skills. Proficient in MS Office Suite (Excel, Word, PowerPoint, Outlook). Excellent time-management and organizational skills with the ability to multitask effectively. Discreet, reliable, and capable of handling sensitive information with utmost confidentiality. High level of initiative, resourcefulness, and decision-making ability. Flexibility to work extended hours or adjust to shifting priorities when required.

Role & responsibilities To handle and manage all Legal and secretarial matters (Litigation, non-litigation, others). Assisting in all Litigation Matters. Ensure timely completion of all the Legal, Secretarial and regulatory compliances efficiently and effectively. Responsible for preparation of Agenda and Minutes of the Board Meetings. Responsible for assisting in smooth conducting of the Board Meetings. Liaison with various parties/consultants/authorities with respect to legal and secretarial areas, wherever needed. Responsible for timely appraising the management with proposed/changes in regulations and legal updates and related reports & MIS. Responsible for managing existing and new Intellectual Property Rights (IPR) registration requirements. Drafting, vetting and negotiating various national and international business contracts / agreements including in licensing/ out licensing, business development, business alliance deals, vendors, associates, etc. Provide legal protection and risk management advice to the management. Preferred candidate profile Good Understanding and knowledge of all Legal Matters. Team Work, Contract Management Good Communication Skills Perks and benefits 5 days working Environment Additional Benefits.

Role & responsibilities * Client servicing, getting requirements from clients. Relationship management with the clients and new business development. Identifying, follow ups & generating new leads. Client coordination with existing clients, Understanding & coordinating client's needs. Market and competition mapping. All Professional and Personal secretarial support to the Director Handling communications on behalf of the Director. Arranging minutes of meeting. MUST create new relationships with corporate clients via e-mails, phone & social media. Make calls to corporate clients and other potential clients based in other cities also to make them our prospective clients & continuously engage with them with persistent follow-up. Manage relationships with existing clients mainly in the HR persons in the companies. Must Have:-Strong effective Communication Skills, flexible & open for client meetings. Should be presentable. Should be cooperative. Able to handle pressure. Preferred candidate profile Excellent communication and presentation skills

****. Assist in drafting legal & real estate documents Transcribe dictations & prepare legal correspondence Maintain and organize case files, notices, and contracts Type & format agreements, letters etc Support advocate with legal filings . . ** Required Candidate profile **** Strong command over English Shorthand Typing Legal Experience Preference - Legal experience OR worked in LAW firm . ****

Position: Secretary Location: Thane Education: Graduate exp: 1 to 3 years company: Reputed Tank manufacturing company

Graduate / PG with 3 to 5 years of experience as a Personal Secretary / Executive Assistant. Arranging travel & accommodation for Directors for hotel & travel. To provide comprehensive administrative and secretarial support to our Directors. Required Candidate profile Capable of managing schedules, handling confidential information, coordinating meetings, preparing reports & ensuring smooth running of daily operations for leadership team. Handle all correspondence. Perks and benefits Negotiable - Depending Upon Candidate & Experience

Communication / correspondence with senior officials Taking dictations and drafting of letters Scheduling meetings & making the plan / schedule for the day Preparing and circulating Minutes of the Meeting Providing administrative support Coordinate and schedule all travel arrangements including air ticket booking, hotel cooking, local conveyance etc. Manage all incoming and outgoing correspondence, i.e sort and read mail, etc. Manage incoming and outgoing telephone and mobile. Maintain all personal and professional files. Answering telephone calls. Maintain Registers, Dairies and files and update records. Filing and documentation Open to travel domestically and internationally with the Vice Chairperson whenever required. Any other duties and responsibilities as given by the management from time to time.

Job Title: Executive Assistant (Secretary) Location: Ahmedabad, Gujarat Company: MY SOLAR About MY SOLAR: MY SOLAR is a leading manufacturer and trader of solar protection devices and industrial electrical products. Committed to quality and innovation, we are rapidly expanding across India, offering a dynamic and growth-oriented work environment. Position Overview: We are seeking a highly organized and professional Executive Assistant to support the Director. The ideal candidate will manage schedules, coordinate meetings, handle communications, and ensure smooth administrative operations. This role demands confidentiality, excellent time management, and multitasking skills. Key Responsibilities: Manage the Directors calendar, appointments, and travel itineraries Draft and handle internal/external communication Prepare and maintain reports, presentations, and official documents Organize meetings, create agendas, and record minutes Track project and task progress Manage office logistics, vendor coordination, and supply management Maintain confidentiality in handling sensitive information Required Qualifications: Bachelor’s degree in Business Administration or related field 3+ years of experience as an Executive Assistant or in administration Proficiency in MS Office (Excel, Word, PowerPoint) and Google tools Strong communication, organizational, and multitasking skills Experience with tools like Trello or Asana is a plus Work Details: Office Hours: Monday to Saturday, 9:30 AM – 6:30 PM Location: 604, Kalp Business Park, Nikol-Odhav Ring Road, Ahmedabad Benefits: Weekly off on Sundays Paid leaves and festival holidays Training and skill enhancement programs Recognition and rewards for performance