256 Secretarial Skills Jobs - Page 3

Experience of calendar Management, Excellent commination skills, Good knowledge of Excel.

Manage calendars, schedules, and travel itineraries for senior leaders.- Domestic & International-visas, accommodation, transport Plan, prioritize, and coordinate high-volume meetings, workshops, and events. Hosting Guests & Conducting Events Required Candidate profile 10–15 years of experience supporting C-suite/senior leadership, ideally in global organizations Strong IT skills (MS Office, presentation tools) Excellent written & verbal English communication skills

Role & responsibilities Provide cross functional support to JMD by handling administrative tasks and operations entering and emerging from JMD office. Act as liaison for JMD Office. Information Management Provide daily morning brief to JMD and MD Sort, print and deliver relevant/ important mails to the JMD and MD from their respective mailboxes Follow up daily on the tasks assigned by JMD to relevant officials and update JMD with the end results/ outcome of the task. Receive, analyse, and summarize business reports from multiple/ all departments to give relevant recommendations to JMD Receive, allocate, store and update all physical and digital records, files and books related to the JMD office Act as Single Point of Contact for JMD Office Scheduling Provide daily agenda (meeting schedules, etc.) to JMD at the start of the day to help them plan their day. Receive meeting requests on behalf of JMD and assign time slots accordingly. Manage and monitor all arrangements for the guests of JMD Office, including gifts. General Administration Receive and deliver ad-hoc work requests from JMD Office . Receive recruitment requests from JMD Office and enact complete hire process for the same. Preferred candidate profile Desired Qualifications Graduate in any field, MBA preferred Desired Experience 4+ years in similar role, preferably in Steel/ Manufacturing industry Functional Skills Experience in data analytics Proven track record of excellent time management Keen eye for detail Experience of interacting and working with all levels of management Excellent in Stakeholder Management and Communications

Managing the office of the MD to maintain the calendar, meetings, schedules, appointments, and travel. Should be well versed with Drafting letters and business proposal Prepare management reports as per the business needs Required Candidate profile Organize business and review meetings, identify and prioritize action items & follow up Develop and maintain an effective network and cooperative relationship with the clients

Job description: Provide administrative support to individuals or department. Perform general clerical and general office duties with minimal guidance. Follow established procedures, methods and practices. ESSENTIAL DUTIES AND RESPONSIBILITIES Following is a summary of the essential functions for this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time. 1. Prepare (key) correspondence, reports and forms. 2. Compose correspondence as directed. Within guidelines, may answer correspondence on own initiative. 3. Execute routine projects within general guidelines and instruction. 4. May provide workflow and problem-solving guidance to other administrative assistant levels. 5. Establish and maintain files and records. 6. Screen calls/voicemails and handle or route to appropriate people. 7. Arrange and handle details related to travel arrangements, expense reports, departmental budgets, meetings and appointments. 8. Deal discreetly with confidential information. 9. Can make recommendations to management based on findings. 10. Interact with internal and/or external customers to answer questions, research, and resolve problems that require in-depth knowledge of the function and process transactions within scope of authority. QUALIFICATIONS Required Qualifications: The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 1. High school diploma, or equivalent education and related training 2. Seven years of progressively more complex clerical experience 3. Excellent verbal and written communication skills (including strong knowledge of spelling and grammar), organizational skills, interpersonal skills, and math skills 4. Exhibited ability to work independently 5. Ability to deal with complex situations which require sound judgment 6. Ability to operate office equipment (e.g. copier, fax) 7. Ability to endure light physical labor 8. Demonstrated proficiency in basic computer applications, such as Microsoft Office software products Preferred Qualifications: 1. Associates degree 2. Working knowledge of Microsoft Access and PowerPoint 3. Completion of certifications that are specific to industry Only Graduate should apply. Night shifts only. (If not interested please dont apply). Both way cab facility is provided.

Job Summary: We are seeking an experienced Executive Assistant (EA) to support our Managing Director (MD). The ideal candidate should have a minimum of 1-2 years of EA experience and an overall work experience of 3+ years. This role requires strong organizational, administrative, and communication skills to ensure the smooth functioning of the MDs office. Key Responsibilities: Administrative Support: Manage calendars, schedule meetings, handle calls, emails, and correspondence. Calendar & Travel Management: Coordinate meetings, travel, and ensure preparedness for engagements. Communication Liaison: Act as a bridge between the MD and internal/external stakeholders. Information & Document Management: Organize records, conduct research, and prepare reports. Event & Meeting Coordination: Plan events, conferences, and ensure seamless execution. Financial Assistance: Assist in managing expenses, budgets, and financial transactions. Problem Solving & Confidentiality: Address concerns proactively while maintaining confidentiality.

? Do Oversee and support process by reviewing daily transactions on performance parameters Review performance dashboard and the scores for the team Support the team in improving performance parameters by providing technical support and process guidance Record, track, and document all queries received, problem-solving steps taken and total successful and unsuccessful resolutions Ensure standard processes and procedures are followed to resolve all client queries Resolve client queries as per the SLA’s defined in the contract Develop understanding of process/ product for the team members to facilitate better client interaction and troubleshooting Document and analyze call logs to spot most occurring trends to prevent future problems Identify red flags and escalate serious client issues to Team leader in cases of untimely resolution Ensure all product information and disclosures are given to clients before and after the call/email requests Avoids legal challenges by monitoring compliance with service agreements

Support CEO with travel, meetings & client coordination. Handle schedules, docs & client follow-ups. Must have good communication, organizational skills & be willing to travel. to provide close, in-person support to our CEO. Work from home Travel allowance Annual bonus Flexi working

Personal assistant to the Director Graduate with min 7+ yrs relevant exp ctc max 3 lpa Location dhulagarh sankrail (howrah) Prefer local female candidates Whats’app at 8013014471 Required Candidate profile Kindly join our channel for frequent job updates https://whatsapp.com/channel/0029VaZIq862Jl8Ja7fal20C Ideaspot Consultant / Kolkata

Position: Executive Assistant to Director Location: Kundli, Sonipat & Sadar, New Delhi Industry: Toys Manufacturing Employment Type: Full-Time Job Summary: We are looking for a highly organized and proactive Executive Assistant to support the Director in day-to-day administrative and operational tasks. The ideal candidate will play a key role in ensuring smooth coordination between departments, scheduling, communication, and confidential data handling. Key Responsibilities: Provide high-level administrative support to the Director/Management team . Manage calendars, meetings, appointments, and travel arrangements efficiently. Act as a point of contact between the management and internal/external stakeholders. Prepare presentations, reports, and minutes of meetings as required. Coordinate and follow up on departmental tasks and project deadlines . Assist in handling confidential information and documents with discretion. Draft, review, and manage correspondence and communications on behalf of the management. Organize company events, meetings, and client visits when required. Maintain filing systems and documentation both electronically and physically. Handle office coordination tasks and ensure smooth office functioning. Candidate Requirements: Graduate or Postgraduate in Business Administration or a relevant field. 3-5 years of experience as an Executive Assistant, preferably in manufacturing or similar industries. Excellent verbal and written communication skills in English and Hindi. Strong organizational skills, time management, and multitasking abilities . Proficient in MS Office (Word, Excel, PowerPoint) and email handling. Ability to handle confidential information with integrity. Self-motivated with a proactive approach to work. Perks & Benefits: Competitive Salary Professional Growth Opportunities Dynamic Work Environment To Apply: Interested candidates can send their updated CV/Resume to: Email: toysmith.hr.recruitment@gmail.com OR WhatsApp on 7496999187

Manage calendars, travel & logistics. Handle confidential communication. Prepare research, reports & presentations. Oversee follow-ups, documentation & expenses. Coordinate with teams & stakeholders . Ensure executive readiness for meetings/events. Required Candidate profile Proficient in MS Office. Strong communication, organizational & multitasking skills. High attention to detail & time management. Ability to handle confidential information .

Responsibilities : - Act as the point of contact among executives, employees, clients and other external partners - Manage information flow in a timely and accurate manner - Manage CEO's calendar and set up meetings - Make travel and accommodation arrangements - Track daily expenses and prepare weekly, monthly or quarterly reports - Take minutes during meetings Requirements : - 5 to 10 years of work experience as an Executive Assistant, Personal Assistant or similar role - Excellent MS Office knowledge - Outstanding organizational and time management skills - Excellent verbal and written communications skills - Discretion and confidentiality - Bachelors' Degree

We are seeking a skilled Personal Assistant, or Personal Executive Assistant to join our team, you will be responsible for completes clerical tasks for senior-level staff members. Their main duties include answering emails and phone calls, scheduling meetings and booking travel arrangements. Responsibilities: 1. Schedule meetings and manage calendars 2. Answer phone calls and emails and take messages 3. Take accurate and comprehensive notes at meetings 4. Help with daily time management 5. Run errands as requested 6. Plan travel, including Visa, flights, accommodation and ground transportation 7. Coordinate events and speaking engagements 8. Draft correspondence such as emails and letters 9. Handling Bank & Bill payments. Candidature: 1. Strong interpersonal skills 2. Tech-savvy and experience with Excel, word processing and email programs 3. Active listening and good communication skills 4. Proactive approach to problem-solving 5. Ability to multitask 6. Strong time-management and organization skills

Responsibilities: * Manage executive schedule & correspondence * Coordinate meetings * Prepare reports & presentations * Draft letters & memos * Provide administrative support

A reputed pharmaceuticals co in borivali East nr stn opposite national park requires company secretary. Timing 10 to 7 and alternate Saturday off. Salary upto 50k.depending upon experience knowledge and skills A Company Secretary plays a crucial role in ensuring a company's legal and ethical conduct, compliance with regulations, an hud smooth corporate governance. Key Responsibilities: Compliance and Governance: Ensuring the company adheres to all relevant laws, regulations, and corporate governance guidelines. This includes maintaining statutory registers, filing necessary documents with regulatory authorities, and advising the board on compliance matters. Meeting Management: Organizing and facilitating board meetings, committee meetings, and annual general meetings (AGMs). This involves preparing agendas, distributing meeting materials, recording minutes, and ensuring proper follow-up on action items. Shareholder Relations: Serving as a point of contact for shareholders, managing communication with them, and ensuring timely and accurate information is provided. Strategic Advice: Providing guidance to the board and senior management on matters of corporate governance, legal requirements, and strategic planning. Record Keeping: Maintaining accurate and up-to-date records of the company's statutory books, registers, and other important documents. Liaison with External Parties: Interacting with external regulators, auditors, lawyers, and other stakeholders on behalf of the company. Call 8693000040 Firstcall manpower services

Take full ownership of assigned tasks and ensure they are completed successfully. Communicate effectively with internal teams and external stakeholders. Keep the directors calendar up to date, book appointments, co-ordinate travel and accommodation. Manage incoming and outgoing communications, including emails, phone calls. Maintain a high degree of discretion and confidentiality. File important documents, such as reports, meeting notes and letters. Job involves a bit of travel from time to time within the city. Liaise with Drivers, caretakers etc. to maintain a smooth flow of operations. Preferred candidate profile Years of experience minimum 4 to 6 years of total experience Education: Any Graduate with experience in secretarial practices. Should be highly organized, resourceful, and relentless in ensuring tasks are executed immediately and efficiently. Candidate must be well versed with MS Office applications as well as using a Mac laptop

As a candidate for this position, you are required to have relevant qualifications and work experience. Please forward your resume to the HR Manager at hrmanager@hsieducation.org for further consideration.,

As a vital member of the team at Senate Technologies, you will be responsible for providing essential support to the Managing Director on a day-to-day basis. Your role will encompass a diverse range of tasks, including but not limited to managing the Managing Director's schedule, arranging appointments, travel, and accommodation, as well as handling confidential information with the utmost discretion. Your excellent written and verbal communication skills will be put to good use as you engage with various external stakeholders, including key client groups and industry partners at local, regional, and national levels. Additionally, you will play a crucial role in the smooth running of senior management team meetings and board sessions by preparing agendas, taking minutes, and ensuring all necessary paperwork is in order. In collaboration with the Managing Director, you will contribute to the overall development of Senate Technologies by identifying and meeting statutory requirements, maintaining accurate records, and supporting the execution of the corporate plan. Your attention to detail and organizational skills will be instrumental in ensuring that all administrative duties are carried out efficiently and effectively. Your background in company administration, along with a solid understanding of managing public funds and working in partnership with various stakeholders, will be valuable assets in this role. Proficiency in IT tools such as Word, Excel, and PowerPoint is essential, as is a proactive approach to problem-solving and a willingness to travel as required. If you have a minimum of 3 years of relevant work experience, excellent administration skills, and a Bachelor's degree, we encourage you to apply for this full-time, permanent position at Senate Technologies. In return, we offer paid sick time as part of our benefits package and a dynamic work environment where your contributions will be valued and recognized. Join us in supporting the Managing Director and contributing to the continued success and growth of Senate Technologies.,

Responsibilities: * Manage calendar & travel requests * Coordinate client meetings & communications * Schedule appointments & events * Provide secretarial support * Execute administrative tasks efficiently * Knowledge of MS Excel Performance bonus Mobile bill reimbursements Travel allowance

Responsibilities: * Manage CEO calendar & schedule meetings * Coordinate executive travel & logistics * Draft letters & emails on behalf of CEO * Provide secretarial support for board communications Office cab/shuttle Annual bonus Food allowance

Hiring for Executive Assistant - 5 Days working Location - Fort (10 mins walking from CSMT & Churchgate) Only Females candidates can apply Key Responsibilities: 1. Taking Dictation & Email Correspondence: Assist in taking dictation from the Business Partner and transcribe notes clearly and efficiently. Manage email correspondence by ensuring timely responses and flagging important communications for the Business Partners attention. 2. Travel Arrangements: Coordinate domestic and international travel for the Business Partner, including booking flights, hotels, and transportation. Prepare detailed itineraries and ensure smooth travel logistics. 3. Scheduling Meetings: Schedule, organize, and manage meetings for the Business Partner, ensuring that all parties are informed and prepared. Send calendar invitations, confirm appointments, and prepare meeting materials when needed. 4. Calendar Management: Maintain and manage the Business Partner’s calendar, ensuring meetings are scheduled effectively and without conflicts. Adjust appointments as necessary to accommodate shifting priorities or last-minute changes. 5. Docketing: Prepare, organize, and maintain all necessary documents, presentations, and reports for upcoming meetings or events. Assist in compiling reports and ensuring that all materials are ready ahead of time. 6. Miscellaneous Work as Required: Handle various administrative tasks such as research, filing, and general office support to ensure smooth daily operations. Qualifications & Skills: Education: Bachelor’s degree or equivalent (freshers welcome). Skills: 1. Excellent communication (verbal & written) 2. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) 3. Strong organizational and multitasking abilities 4. Professional, approachable, and detail-oriented 5. Ability to maintain confidentiality

Position: Secretary to the CEO Experience: 8 to 10 Years Location: Bangalore (Work from Office) Industry: Software Product / IT Employment Type: Permanent/Fulltime Gender Preference: Male candidates from Software industry only preferred Company Overview: Cross Identity (www.crossidentity.com ) is a leading provider of Identity and Access Management (IAM) solutions for small, medium, and mid-market organizations. Our solution empowers organizations to manage user access and authorization across all their systems, applications, and devices while maintaining the highest standards of security and compliance. We are dedicated to helping our customers achieve their digital transformation goals, and our innovative solutions have earned us a reputation as a trusted brand in the IAM space. About the Role: We are seeking a dynamic, highly organized, and tech-savvy Secretary to the CEO who has prior experience working with C-level executives, preferably in software product companies. The ideal candidate will be the right hand to our CEO, managing communications, schedules, key initiatives, and acting as a bridge between the CEO and internal/external stakeholders, including high-value customers and partners. Key Responsibilities: Manage CEOs calendar, meetings, travel, and day-to-day schedules with impeccable attention to detail. Coordinate internal and external communications on behalf of the CEO, including high-priority client and partner interactions. Prepare and review emails, reports, presentations, MoMs, and other business documents. Act as a liaison between the CEO and departments, ensuring efficient flow of information. Assist in tracking strategic tasks and business initiatives, following up as necessary. Organize and support leadership meetings, customer visits, and special events. Maintain confidentiality and handle sensitive information with discretion. Keep the CEO updated on key priorities, pending tasks, and business deadlines. Use digital tools, productivity platforms, and collaboration suites efficiently (e.g., Google Workspace, MS Office 365, Slack, Notion, Trello, Zoom, CRM tools, etc.). Required Qualifications 8 to 10 years of relevant experience as an Executive Assistant or Secretary to C-level leaders, preferably in software product companies. Bachelor's degree in any discipline preferably management; additional certifications in administration or business communication is a plus. Proven ability to handle multiple priorities in a fast-paced, tech-driven environment. High level of agility, proactiveness, and problem-solving skills. Tech-savvy with strong knowledge of digital productivity tools and enterprise communication platforms. Excellent written and verbal communication skills in English. Strong interpersonal skills and ability to represent the CEO in professional settings. Preferred Attributes Prior experience interacting with global clients and senior stakeholders. Exposure to SaaS or B2B enterprise product environments. Ability to manage complex schedules across multiple time zones. A calm, composed, and positive demeanor even under pressure.

Handling Calendar management Travel Arrangement- Domestic and International, Visa Processing, Forex etc Time Sheet Management Expense Sheet Management Required Candidate profile Having 15 years of secretarial experience Good Inter- personal skills Experience in MS- Outlook Graduation degree is must

We are looking for an exceptional individual to step into the role of Personal Secretary cum Business Development acting as a critical right-hand partner to the CEO.Open to extensive travel across India to support the CEO and business development. Health insurance Provident fund

Experienced Stenographer who is well versed with shorthand and typing skills, proficiency in Microsoft Word. The office working hours would be 2PM till 10PM. Suitable candidates can visit Lodha Law office , Road No.12, Banjara Hills at 6PM on a working day after 6PM. Office No. 9100065861