Executive Secretary / Administrative Coordinator / Executive Assistant

About the Role

We are looking for a proactive, committed, and resourceful Executive Secretary / Administrative Coordinator to work closely with our founding team across multiple ventures. This individual will play a pivotal role in managing end-to-end secretarial and administrative responsibilities, enabling smooth functioning of day-to-day operations and long-term strategic initiatives.

Secretarial and Personal Assistance experience is essential

Key Responsibilities

• Company Incorporation & Compliance

• Coordinate and manage the incorporation process for multiple entities.
• Ensure ongoing compliance with statutory and regulatory requirements (ROC filings, MCA, GST, etc.).
• Liaise with Chartered Accountants, Company Secretaries, and legal advisors as needed.

• Documentation & Recordkeeping

• Maintain accurate records of meetings, resolutions, filings, and correspondence.
• Draft, edit, and file legal and administrative documents as required.

• Grant Applications & Empanelments

• Identify, prepare, and submit applications for relevant grants or startup schemes.
• Handle all documentation, follow-up, and interaction with government departments or affiliated bodies.

• Administrative Support

• Handle calendar management, travel coordination, and task tracking for the founding team.
• Manage vendor relationships, purchase orders, and general office administration.

• Ad-hoc and Follow-up Activities

• Take complete ownership of tasks and ensure timely closuresbe it a government follow-up, courier dispatch, or coordination with banks or consultants.
• Willingness to do what it takes to ensure nothing falls through the cracks.

Preferred candidate profile

• 1-3 years of experience in administrative, secretarial, or compliance-related roles.
• Preferably a female candidate with a high degree of ownership and maturity.
• Should be comfortable working late if needed and managing flexible hours.
• Fluent in English and Tamil; strong communication and coordination skills.
• Proficient in MS Office, Google Workspace, and basic document automation tools.