Job
Description
About the Role We are looking for a proactive, committed, and resourceful Executive Secretary / Administrative Coordinator to work closely with our founding team across multiple ventures. This individual will play a pivotal role in managing end-to-end secretarial and administrative responsibilities, enabling smooth functioning of day-to-day operations and long-term strategic initiatives. Key Responsibilities Company Incorporation & Compliance Coordinate and manage the incorporation process for multiple entities. Ensure ongoing compliance with statutory and regulatory requirements (ROC filings, MCA, GST, etc.). Liaise with Chartered Accountants, Company Secretaries, and legal advisors as needed. Documentation & Recordkeeping Maintain accurate records of meetings, resolutions, filings, and correspondence. Draft, edit, and file legal and administrative documents as required. Grant Applications & Empanelments Identify, prepare, and submit applications for relevant grants or startup schemes. Handle all documentation, follow-up, and interaction with government departments or affiliated bodies. Administrative Support Handle calendar management, travel coordination, and task tracking for the founding team. Manage vendor relationships, purchase orders, and general office administration. Ad-hoc and Follow-up Activities Take complete ownership of tasks and ensure timely closuresbe it a government follow-up, courier dispatch, or coordination with banks or consultants. Willingness to do what it takes” to ensure nothing falls through the cracks. Preferred candidate profile 3–5 years of experience in administrative, secretarial, or compliance-related roles. Preferably a female candidate with a high degree of ownership and maturity. Should be comfortable working late if needed and managing flexible hours. Fluent in English and Tamil; strong communication and coordination skills. Familiarity with startup environments, DIPP registration, MSME, and government schemes is a plus. Proficient in MS Office, Google Workspace, and basic document automation tools.
