Personal Assistant (PA) To the Managing Director

Position Summary

As the Personal Assistant to the MD, you will be the MDs trusted partner in managing

schedules, communication flow, travel, and special projects. The role requires a high level of

professionalism, confidentiality, and adaptability. You will help the MD focus on strategic

priorities by handling operational details efficiently. The position also requires domestic and

international travel to provide on-ground support.

Key Responsibilities

• Manage and maintain the MD’s calendar, including scheduling meetings, appointments, and events.

• Act as the main point of contact between the MD and internal/external stakeholders.

• Screen and prioritize emails, phone calls, and other communications.

• Prepare reports, presentations, agendas, correspondence, and meeting notes.

• Attend meetings, take accurate minutes, and follow up on action items.

• Organize domestic and international travel arrangements, including flights, accommodation, and itineraries.

• Accompany the MD on business trips, domestic & international travel, ensuring smooth execution of schedules.

• Coordinate and organize internal and external events, conferences, and meetings.

• Track deadlines, projects, and deliverables, ensuring the MD is always well-prepared.

• Handle confidential documents and sensitive information with integrity.

• Liaise effectively with teams, clients, and business partners on behalf of the MD.

• Assist with personal tasks and ad-hoc responsibilities as required.

• Anticipate the MD’s needs and proactively resolve potential issues or roadblocks.

Skills & Qualifications

• Proven experience as a PA, Executive Assistant, or in a similar role.

• Strong organizational and time-management skills.

• Excellent written and verbal communication abilities.

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) or Google

Workspace.

• Ability to manage multiple tasks under pressure while maintaining accuracy.

• High level of discretion, professionalism, and reliability.

• Flexibility to work outside normal business hours when required.

• Willingness and availability to travel (domestic and international).

Preferred Experience

• Prior experience supporting C-suite or senior executives.

• Familiarity with CRM systems or project management tools (e.g., Trello, Notion, Asana).

• Experience working in a growing, fast-paced business environment.

Desirable Qualities

• Proactive and resourceful, with a “can-do” attitude.

• Calm under pressure and effective at multitasking.

• Strong problem-solving skills and attention to detail.

• Professional demeanor and strong sense of business etiquette.

What We Offer

• A close working relationship with company leadership.

• Exposure to strategic projects and decision-making.

• Flexible working arrangements.

• Opportunities for personal and professional growth.

• Supportive, collaborative company culture.

• Travel exposure and international networking opportunities.

Website Reference:

Swara Consulting Services Pvt Ltd: swaracs.com

Application Instructions

Please send your CV and a short cover letter to info@swaracs.com.

Use the subject line: PA to MD – Swara Group of Companies