Executive Assistant to Managing Director

Company Description

Location - Indore, Madhya Pradesh

Employment type - Full-time

Profile - Executive Assistant to Managing Director

Job Summary:

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive administrative and operational support to the Director. The ideal candidate will be detail-oriented, resourceful, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities:

• Manage and maintain the Director’s calendar, appointments, and travel arrangements.
• Prepare correspondence, reports, presentations, and meeting materials.
• Coordinate and schedule internal and external meetings, including logistics and follow-ups.
• Take accurate meeting minutes and ensure timely follow-up on action items.
• Screen calls, emails, and requests, prioritizing and responding as appropriate.
• Handle confidential and sensitive information with discretion.
• Liaise with internal teams, external partners, and stakeholders on behalf of the Director.
• Assist with project coordination, tracking deliverables, and preparing progress updates.
• Support budget tracking, expense reporting, and vendor coordination.
• Anticipate the Director’s needs and proactively identify ways to enhance efficiency.

Qualifications & Skills:

• Bachelor’s degree in Business Administration, Management, or a related field (preferred).
• Minimum 3–5 years of experience as an Executive Assistant or in a similar senior administrative role.
• Exceptional organizational, multitasking, and problem-solving abilities.
• Strong written and verbal communication skills.
• High level of professionalism, discretion, and attention to detail.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with scheduling tools and virtual meeting platforms (e.g., Teams, Zoom, Google Workspace).
• Ability to work independently, prioritize tasks, and meet tight deadlines.
• Positive attitude, adaptability, and a strong sense of initiative.