Executive Assistant to Director

1. Executive Support
Calendar Management: Proactively manage the Director’s calendar, ensuring optimal use of time by scheduling meetings, coordinating travel, and adjusting appointments as needed.
Email and Communication Management: Screen, prioritize, and draft responses for emails and other communications. Ensure timely follow-ups on critical matters and flag high-priority items for the Director’s attention.
Correspondence: Handle confidential correspondence, ensuring professionalism in all communication.Prepare reports, presentations, and briefing documents as required. Information Management: Filter and manage incoming information to ensure that the Director is kept informed about key issues and developments.

2. Meeting and Event Coordination
Meeting Preparation: Ensure that all necessary materials, agendas, and presentations are ready before meetings. Prepare the Director with the information needed to make decisions efficiently.
Minutes of Meetings: Record and circulate minutes for key meetings, ensuring that follow-up actions are tracked and implemented.
Event Management: Oversee logistics for internal and external events including conferences, meetings, or client engagements. Ensure all arrangements (e.g., venue, travel, invitations, etc.) are handled seamlessly.

3. Travel Management
Travel Planning: Organize complex domestic and international travel itineraries, ensuring efficiency and cost-effectiveness. Handle flight bookings, hotel accommodations, and ground transportation.
Travel Documentation: Ensure that all travel-related documentation (visas, itineraries, travel insurance, etc.) is in order, up-to-date, and accurately filed.

4. Administrative Management
Office Administration: Oversee the smooth operation of the Director’s office, managing resources, office supplies, and ensuring a well-maintained and organized work environment.
Expense Management: Prepare, review, and process expenses in line with company policies. Ensure timely reimbursement and provide monthly reports.
Systems & Tools Management: Demonstrate a strong command of relevant tools and systems for document management, project tracking, and communication. Support the Director in utilizing tools like MS Office Suite, Slack, Google Workspace, CRM systems, and more.

5. Project Support
Project Coordination: Assist in managing or coordinating high-priority projects that involve multiple stakeholders. Help the Director in tracking project progress, deadlines, and deliverables.
Documentation & Reporting: Organize and maintain project documentation, reports, and files, ensuring accessibility and organization. Update the Director on project milestones, risks, and achievements.

6. Stakeholder Liaison
Internal Communication: Serve as a liaison between the Director and internal teams, ensuring seamless communication and timely resolution of issues.
External Liaison: Represent the Director in interactions with clients, vendors, or external stakeholders, ensuring professional and timely communication.
Relationship Management: Foster strong relationships with key stakeholders (both internal and external), ensuring the Director’s network remains well-managed and engaged.

7. Decision-Making Support
Data Gathering & Analysis: Collect and synthesize information from various sources to assist the Director in making informed decisions. Provide reports and analysis on key business metrics or initiatives.
Decision-Making Assistance: Provide the Director with all necessary resources and background information required for high-stakes decision-making.

8. Confidentiality & Discretion
Confidential Information Management: Maintain confidentiality of sensitive information and exercises discretion in handling matters of a confidential nature.
Sensitive Issues: Demonstrate high levels of maturity and discretion in dealing with sensitive or confidential matters on behalf of the Director.

9. Technology Proficiency & System Management
System Integration: Be proficient in utilizing and optimizing various office management systems and digital tools to streamline operations and ensure efficiency.Process Automation: Implement system-based solutions to automate repetitive tasks and improve workflows.
Tech-Savvy: Stay ahead of technological advancements to support the Director’s work with the latest tools for time management, productivity, and collaboration.

10. Personal Assistance
Personal Errands: As needed, assist with personal errands, appointments, and other personal tasks to ensure the Director’s work-life balance remains intact and productive.

Required Skills and Qualifications:
Experience: 8-10 years of experience in an executive assistant role, preferably in a corporate or fastpaced environment.
Education: Bachelor’s degree or equivalent experience. Additional certifications in office management, project management, or related fields are a plus.
Technical Skills: Proficiency in Microsoft Office Suite (Excel, PowerPoint, Word), Google Workspace, and various collaboration and communication tools (e.g., Slack, Zoom, etc.). Strong knowledge of CRM and ERP systems is preferred.
Organizational Skills: Ability to handle multiple tasks and responsibilities simultaneously while maintaining a high level of accuracy and attention to detail.
Time Management: Exceptional ability to manage and prioritize competing tasks and deadlines in a fast-paced environment.
Communication Skills: Excellent written and verbal communication skills, with a keen eye for detail and professional tone.
Interpersonal Skills: Strong interpersonal skills with the ability to work with diverse teams and external stakeholders.
Problem Solving: Proactive in identifying issues and offering solutions, with the ability to work independently and take initiative.
Discretion & Integrity: Trustworthy with sensitive and confidential information, maintaining the highest level of professionalism.

Key Attributes for Success:

• Proactivity: Anticipate the needs of the Director and take action without being prompted. • Tech-Savvy: Comfortably manage multiple digital platforms and tools to enhance productivity.
• Resilience & Agility: Ability to work under pressure, remain flexible, and adapt to changes in a fastpaced environment.
• Attention to Detail: High level of accuracy and meticulous attention to detail in all tasks.
• Problem-Solving Mindset: Ability to resolve issues efficiently, often with little direction, and provide solutions to complex challenges.

This role requires someone who can stay ahead of the curve, anticipate needs, and act as a strategic partner to the Director. The ideal candidate is a smart, aggressive individual who is highly hands-on, tech-savvy, and capable of managing both high-level strategic tasks and operational details.

Job Types: Full-time, Permanent

Pay: ₹50,000.00 - ₹65,000.00 per month

Benefits:

• Cell phone reimbursement
• Internet reimbursement
• Paid sick time

Application Question(s):

• Are you an Immediate joiner?

Work Location: In person

Application Deadline: 08/08/2025
Expected Start Date: 10/08/2025