Executive Assistant to Director

Position Overview: The Executive Assistant will provide high-level administrative support to Director. This role requires a proactive and detail-oriented individual who can manage a range of tasks with professionalism and discretion. The ideal candidate will be organized, efficient, and able to handle sensitive information with confidentiality.

Key Responsibilities:

• Calendar Management: Schedule and coordinate meetings, appointments, and events for the Director. Ensure efficient time management and resolve scheduling conflicts.
• Communication: Act as the point of contact between the Director and internal/external stakeholders. Manage incoming and outgoing communications, including emails, phone calls, and messages.
• Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation for the Director. Ensure smooth travel experiences.
• Document Preparation: Prepare, review, and manage documents, reports, presentations, and correspondence. Maintain organized digital and physical filing systems.
• Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings. Ensure effective communication and coordination with relevant parties.
• Project Assistance: Assist in the planning and execution of special projects and initiatives as directed by the Director. Provide support in research and data analysis.
• Administrative Support: Handle day-to-day administrative tasks, including office management, supply inventory, and other duties as assigned.
• Confidentiality: Maintain the highest level of discretion and confidentiality in handling sensitive information.

Qualifications:

• Education: Bachelor's degree in Business Administration, Communications, or a related field preferred.
• Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role.
• Skills:
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritize effectively.
• High level of professionalism and discretion.
• Strong problem-solving skills and attention to detail.

Personal Attributes:

• Proactive: Ability to anticipate needs and take initiative.
• Adaptable: Comfortable working in a fast-paced and dynamic environment.
• Team Player: Collaborative and able to work well with others.

Job Types: Full-time, Permanent

Pay: From ₹40,000.00 per month

Benefits:

• Cell phone reimbursement
• Leave encashment
• Paid sick time
• Paid time off
• Provident Fund

Schedule:

• Day shift

Location:

• Kundli, Haryana (Required)

Work Location: In person

Expected Start Date: 26/08/2025