Executive Assistant to Director

Job Description

Position Overview: The Executive Assistant will provide high-level administrative support to Director. This role requires a proactive and detail-oriented individual who can manage a range of tasks with professionalism and discretion. The ideal candidate will be organized, efficient, and able to handle sensitive information with confidentiality. Key Responsibilities: Calendar Management: Schedule and coordinate meetings, appointments, and events for the Director. Ensure efficient time management and resolve scheduling conflicts. Communication: Act as the point of contact between the Director and internal/external stakeholders. Manage incoming and outgoing communications, including emails, phone calls, and messages. Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and transportation for the Director. Ensure smooth travel experiences. Document Preparation: Prepare, review, and manage documents, reports, presentations, and correspondence. Maintain organized digital and physical filing systems. Meeting Coordination: Prepare agendas, take minutes, and follow up on action items for meetings. Ensure effective communication and coordination with relevant parties. Project Assistance: Assist in the planning and execution of special projects and initiatives as directed by the Director. Provide support in research and data analysis. Administrative Support: Handle day-to-day administrative tasks, including office management, supply inventory, and other duties as assigned. Confidentiality: Maintain the highest level of discretion and confidentiality in handling sensitive information. Qualifications: Education: Bachelor's degree in Business Administration, Communications, or a related field preferred. Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar role. Skills: Excellent organizational and time management skills. Strong written and verbal communication abilities. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Ability to multitask and prioritize effectively. High level of professionalism and discretion. Strong problem-solving skills and attention to detail. Personal Attributes: Proactive: Ability to anticipate needs and take initiative. Adaptable: Comfortable working in a fast-paced and dynamic environment. Team Player: Collaborative and able to work well with others. Job Types: Full-time, Permanent Pay: From ₹30,000.00 per month Benefits: Cell phone reimbursement Leave encashment Paid sick time Paid time off Provident Fund Schedule: Day shift Location: Kundli, Haryana (Required) Work Location: In person Expected Start Date: 01/06/2025