Executive Assistant to Chief Financial Officer

Job Description

Job Title: Executive Assistant Department: Finance - Mumbai location Reports to: CFO Job Summary: This position requires a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive support to our CFO. This role requires excellent communication skills, confidentiality, and the ability to manage multiple tasks in a fast-paced environment. This role requires excellent communication skills, discretion, and proven experience working across global time zones and with international stakeholders. Essential functions: • Calendar & Schedule Management - Efficiently manage and prioritize the calendar, ensuring timely appointments, meetings, and travel arrangements. Anticipate needs and proactively resolve scheduling conflicts. • Meeting Preparation & Coordination - Prepare materials for meetings, presentations, and reports. Attend meetings with the CXO to take notes, track action items, and ensure follow-up. Be a liaison between the CXO and internal/external stakeholders. Handle incoming calls, emails, and other communications, ensuring urgent matters are prioritized. • Travel Coordination - Organize domestic and international travel, including flights, accommodation, and itineraries, ensuring efficiency and cost-effectiveness. • Confidentiality & Professionalism - Maintain a high degree of confidentiality and integrity, especially with sensitive corporate information. Required Knowledge Skills and Abilities: • Exceptional organizational and multitasking skills. • Candidate with powerpoint presentation and Excel knowledge is preferred. • Strong verbal and written communication skills. • Must have prior experience coordinating with international teams, clients, or offices. • Experience in managing cross-border schedules and global communications. • Ability to work independently, handle confidential information, and demonstrate professional discretion. Required Qualification: • High school diploma and 15-18 years of experience as Executive Assistant • Intermediate skill level in Microsoft Excel, and Microsoft Outlook Certifications and Licenses: None Required Travel% Requirements: 10% Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Physical demands: While performing the duties of this job the employee is regularly required to talk, hear, walk, sit, stand, use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms. Employee must occasionally lift up to twenty - five (25) pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. • Work Environment: The noise level in the work environment is moderate. Show more Show less