Job
Description
Position Summary: We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support our Chief Financial Officer (CFO). The EA will play a critical role in ensuring the CFO’s time is effectively managed and that key communications, priorities, and administrative functions are handled with discretion and efficiency. This role requires a high level of professionalism, business acumen, and the ability to thrive in a fast-paced environment. Key Responsibilities: Administrative Support: Manage and maintain the CFO’s calendar, appointments, and travel arrangements. Coordinate meetings, calls, and video conferences across time zones. Prepare and organize materials for meetings, including agendas, presentations, reports, and minutes. Handle confidential correspondence, documents, and communications with utmost discretion. Operational & Strategic Support: Liaise between the CFO’s office and internal/external stakeholders. Track follow-ups, action items, and ensure timely completion of deliverables. Support preparation of financial reports, board materials, investor decks, and other critical presentations. Help manage special projects, data compilation, and research as directed by the CFO. Communication & Coordination: Serve as the primary point of contact for internal and external communications for the CFO. Draft and review emails, memos, and other communications. Coordinate with the Finance, Legal, and Strategy teams to align key deliverables and priorities. Travel & Expense Management: Plan and coordinate complex travel itineraries (domestic and international). Process and manage expense reports and reimbursements. Qualifications & Skills: Bachelor's degree in Business Administration, Finance, or related field. 5–8 years of experience supporting C-suite executives, preferably in a financial, consulting, or corporate setting. Excellent organizational and multitasking skills with high attention to detail. Exceptional written and verbal communication skills. Proficient in MS Office Suite (Excel, PowerPoint, Outlook); familiarity with financial or data platforms a plus. Ability to handle sensitive information with integrity and confidentiality. Strong sense of ownership, adaptability, and ability to work independently. Show more Show less
