Executive Assistant to Chief Executive Officer

Job Title: Executive Assistant

Experience: 4 to 5 years

Location: Khar Road, Mumbai

Employment Type: Full Time

Mode of work: Work from Office

Requirements: Immediate Joiner/ 15 days of notice period

About A Travel Duet:

A Travel Duet is India's premier luxury travel brand, specializing in custom-designed experiential travel for honeymooners, couples, families, groups, and YPOs. We create meticulously handcrafted, personalized itineraries that cater to individual personalities and interests, ensuring a lifetime of unforgettable experiences.

Why work with us? In addition to stellar work culture during working hours, our team has mastered the art of balancing a "client first" approach without compromising on wellness and work-life balance. What's more, with our super cool annual retreats and monthly team building activities (wine tasting, painting, cocktail making, to name a few) we strive to unwind and enjoy, while constantly upskilling and reinventing ourselves.

About the role:

The ideal candidate for this position will excel if they can keep their calm in a high-pressure environment coordinating the logistics of the CEO of the company. The candidate should have some relevant experience to the role that highlights their capability to conduct all administrative work, making sure the CEO's operations run smoothly. The candidate should be detail oriented and a creative problem solver., supports reporting needs and facilitates smooth information flow within the organization.

🔑Key Responsibilities

📊

• Consolidate, maintain, and update MIS and internal reports.
• Coordinate with leadership teams to gather data, verify accuracy, and ensure timely submission.

🗂️ Database Management

• Take end-to-end ownership of all company databases (clients, MIS, sales/target reports, trackers, etc.).
• Ensure information is accurate, updated, and easily accessible.

📝 Meeting Coordination & Task Management

• Maintain detailed Minutes of Meetings (MoM).
• Create and assign tasks to relevant stakeholders, track progress, and actively follow up.
• Escalate delays, roadblocks, or dependencies to the CEO and assist in implementing solutions.

🏢 Office Administration & Vendor Management

• Oversee day-to-day office operations to ensure smooth functioning.
• Handle procurement, documentation, coordination with vendors, and other administrative duties.
• Manage office supplies, logistics, and general upkeep.

🧑‍💼 Executive Assistance to CEO

• Manage the CEO’s calendar, appointments, meetings, and travel schedules.
• Provide executive-level support for both professional and personal tasks.

🔍 Research & Special Projects

• Conduct research and execute tasks assigned by the CEO or leadership team — including personal requests related to travel bookings, hotel reservations, budgeting, etc.
• Take ownership of projects from planning through execution.

📌 Additional Responsibilities

• Handle any other tasks assigned by the CEO as and when needed.
• Be flexible, agile, and willing to support across functions whenever required.

Qualifications:

• Bachelor's degree or equivalent experience
• Microsoft Office suite (Outlook, Excel, Word, PowerPoint, etc.)
• Communication skills, written/verbal
• Ability to prioritize and meet deadlines Keep information confidential

Note: If you feel that you’ll fit for this role, please send your CV along with the below details to careers@atravelduet.com

• Current Organization -
• Current CTC - 
• Expected CTC - 
• Serving notice period - Yes/ No (If yes mention your LWD) - 
• Duration of the notice period - 
• Are you willing to commute to the office location - Yes/ No