Executive Assistant to Chief Executive Officer

Key Responsibilities

1. Executive Support & Calendar Management

• Manage the MD’s daily schedule, appointments, meetings, and reminders.

• Prioritise commitments and ensure smooth time and workflow management.

• Prepare meeting briefs, follow-up notes, and ensure timely action closure.

2. Communication & Coordination

• Serve as the primary point of contact between the MD and internal teams, clients, vendors, and partners.

• Draft professional emails, letters, proposals, and presentations.

• Maintain strict confidentiality in all communication.

3. Operations & Project Support

• Oversee follow-ups on ongoing engineering projects, RFQs, quotations, production schedules, dispatch timelines, and export documentation.

• Liaise with production, purchase, accounts, and sales teams for updates.

• Maintain trackers for enquiries, orders, payments, and project deadlines.

4. Documentation & Reporting

• Prepare MIS reports, minutes of meetings, client reports, and weekly dashboards.

• Organise and maintain digital and physical documents for easy retrieval.

• Assist in drafting and maintaining SOPs for internal processes.

5. Client & Vendor Interaction

• Coordinate with domestic and international clients (USA, Australia, UK, Europe) for scheduling, document exchange, and follow-ups.

• Support the sales team with RFQs, quotation formats, and dispatch coordination.

6. Strategic & Administrative Support

• Assist the MD on new initiatives across hospitality, real estate, agro, engineering, and group-level projects.

• Conduct basic research and prepare concise briefing notes.

• Support recruitment coordination, HR follow-ups, and vendor onboarding.